Full-time Secretary Jobs in Jeddah

• Assist with the daily activities of Project & Retail sales, including handling paperwork, proposals, quotations, tenders, and bids.
• Support the sales staff with follow-ups on Days Sales Outstanding (DSO) collections.
• Coordinate communication between the Sales Manager, sales personnel, and other internal stakeholders.
• Manage customer inquiries and assist with price variations in collaboration with Customer Service.

• A Diploma or Bachelor’s degree.
• 1 - 2 years of relevant experience in a Sales Support function.
• Fluency in Arabic and English, both verbal and written.

• Proactive and responsible in achieving results.
• Ability to build a useful network of contacts and relationships.
• Strong communication skills, presenting effectively and clearly.
• Team player, sharing knowledge and supporting others to meet objectives.

• Competitive compensation and benefits.
• Continuous learning opportunities and training through Jotun Academy.
• Career development across various disciplines and markets.
• A supportive and inclusive company culture.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to ensure a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Help organize showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and assist in complaint resolution.

• Diploma or Bachelor’s degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

• Guest Reception & Support: Warmly greet guests, manage bookings, and provide information about spa treatments, ensuring a relaxing atmosphere.
• Operational Support: Maintain efficiency at the reception area and assist across wellness facilities, ensuring alignment with Miraval’s holistic vision.
• Cashiering: Handle transactions accurately and prepare daily financial summaries.
• Revenue Generation: Encourage upselling of retail products and wellness services to enhance guest experiences.
• Guest Engagement: Build positive relationships and ensure guests feel supported throughout their wellness journey.
• Team Collaboration: Work with spa staff to create a seamless guest experience.
• Administrative Excellence: Manage appointments and maintain organization at the reception.

• Coordination & Follow-up:
  • Coordinate project activities through Sales and Operations teams.
  • Prepare Purchase Requests and monitor project milestones.
  • Regularly follow up to track deliverables and updates.
  • Escalate delays or risks appropriately.
• Reporting & Data Management:
  • Collect and consolidate data, preparing weekly and monthly reports.
  • Maintain trackers and dashboards for project performance.
• Presentation & Documentation:
  • Develop high-quality PowerPoint presentations for management reviews.
  • Create clear summaries of project status.
  • Prepare meeting minutes and follow-up summaries.
• Process Support:
  • Assist in improving reporting and coordination workflows.
  • Ensure adherence to reporting timelines and formats.

• Bachelor’s degree in business administration, Finance, or related field.
• 2–5 years of experience in project coordination or similar roles.
• Strong proficiency in Microsoft Excel and PowerPoint.
• Knowledge of SAP and familiarity with reporting tools is a plus.

We are looking for a polite and distinguished employee for the position of (Cashier and Customer Service) to join our team at Al-Andalus Mall - Jeddah. You will be the first point of contact for children and their families, responsible for providing them with a wonderful first impression that reflects our level of service and entertainment.

Responsibilities:

Welcoming visitors with a warm greeting and a smile, and providing clear information about play packages and available offers.

Managing sales and ticket issuance through the cashier system accurately and quickly to ensure smooth entry for visitors.

Receiving payments (cash or cards) and ensuring their accuracy, and closing the cash register accurately at the end of the shift.

Responding to customer inquiries and solving simple problems flexibly, professionally, and positively.

Maintaining the organization and calm of the reception area to provide a comfortable experience for parents.

Requirements:

Excellent communication skills and a high ability to interact kindly with children and parents.

A professional appearance and a positive, cheerful spirit suitable for the entertainment work environment.

Good arithmetic skills and high attention to detail to prevent financial errors.

Commitment to punctuality and the ability to work on a shift system (morning/evening) and weekends.

Benefits and Working Hours:

A fun, lively, and energetic work environment.

Competitive salaries and bonuses determined based on efficiency.

Working hours: changing shift system (6 working days a week / one variable day off).

Work Location and Interviews:

Location: Jeddah - Al-Andalus Mall (first floor) - Kids Island branch.

Application: Through the Sabbar app or by visiting our branch, and candidates will be contacted to schedule personal interviews at the branch.

• Greet and escort VIP guests upon arrival and departure, providing a warm and professional welcome.
• Deliver personalized check-in and check-out experiences in-room or in the lounge.
• Manage guest luggage, including unpacking and packing services, as well as handling laundry and pressing requests.
• Coordinate dining, spa, transportation, and other guest services according to individual preferences.
• Maintain detailed guest profiles, including preferences and special requests.
• Collaborate with various departments (Housekeeping, Room Service, Concierge) to ensure seamless service delivery.
• Prepare guest rooms and suites with personalized amenities, welcome drinks, and special touches.
• Maintain cleanliness and organization in the Butler pantry and working areas.
• Promptly respond to guest inquiries and requests with professionalism and efficiency.
• Uphold the highest standards of confidentiality and security regarding guest information.
• Anticipate guest needs to provide a tailored and exclusive experience.
• Facilitate smooth communication throughout the guest's journey, from pre-arrival to post-departure.
• Demonstrate knowledge and respect for local Saudi Arabian customs and etiquette.

• Minimum of 2 years of experience as a Butler or in a similar role within a 4-5 star luxury hotel or resort.
• Strong command of English; basic Arabic language skills preferred.
• Excellent grooming, etiquette, and interpersonal communication skills.
• Robust organizational abilities and capacity to multitask effectively.
• Knowledge of Butler service standards (*, Forbes, LQA) preferred.
• High attention to detail and strong problem-solving skills.
• Professional demeanor with a genuine passion for hospitality and service.
• Ability to maintain utmost discretion and confidentiality at all times.
• Flexibility to work various shifts, including weekends and holidays.
• Familiarity with Middle Eastern hospitality standards.
• Knowledge of local customs and etiquette in Saudi Arabia.
• Adaptability to work in a culturally diverse environment.
• Strong time management and prioritization skills.

• Provide exceptional customer service: Respond promptly and professionally to inquiries from guests and team members
• Secure individual bookings: Convert guest inquiries into confirmed reservations
• Maintain attention to detail: Record and process all reservations with accuracy
• Use proactive selling techniques: Maximize room sales by promoting hotel services and upgrades
• Support sales efforts: Respond to sales inquiries and help identify potential leads for future business opportunities

• A passion for spreading the light and warmth of Hospitality.
• Acting with Integrity and always doing the right thing.
• Inspiring others through Leadership.
• A belief that Teamwork drives the best outcomes.
• A sense of Ownership and accountability.
• Focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.