Full-time Administrative Control Specialist Jobs in Jeddah

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to ensure a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Help organize showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and assist in complaint resolution.

• Diploma or Bachelor’s degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

• Coordination & Follow-up:
  • Coordinate project activities through Sales and Operations teams.
  • Prepare Purchase Requests and monitor project milestones.
  • Regularly follow up to track deliverables and updates.
  • Escalate delays or risks appropriately.
• Reporting & Data Management:
  • Collect and consolidate data, preparing weekly and monthly reports.
  • Maintain trackers and dashboards for project performance.
• Presentation & Documentation:
  • Develop high-quality PowerPoint presentations for management reviews.
  • Create clear summaries of project status.
  • Prepare meeting minutes and follow-up summaries.
• Process Support:
  • Assist in improving reporting and coordination workflows.
  • Ensure adherence to reporting timelines and formats.

• Bachelor’s degree in business administration, Finance, or related field.
• 2–5 years of experience in project coordination or similar roles.
• Strong proficiency in Microsoft Excel and PowerPoint.
• Knowledge of SAP and familiarity with reporting tools is a plus.

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

Elite Factory announces its need for an employee (Quality Supervisor and Production Control)

We are looking for a disciplined and leadership personality to join our team, to take responsibility for comprehensive monitoring of product quality and workflow in the factory.

📋 Tasks and Responsibilities:

• Technical Quality Monitoring: Conducting periodic tests of products, including measuring the PH level and ensuring compliance with approved specifications.
• Supervision of Cleanliness: Ensuring the cleanliness of the factory, production lines, and equipment daily before and after work.
• Discipline Control: Monitoring workers' performance, adherence to working hours, and ensuring timely delivery of orders without delay.
• Reports: Submitting daily reports on production status, sample quality, and any violations in discipline.

✅ Conditions and Qualifications:

• Qualification: Diploma or Bachelor's degree in (Chemistry, Food Science, or a related field).
• Experience: Previous experience working in factories (preferably someone with a background in labor management).
• Skills: Strong personality, decisiveness in work, and high attention to detail.
• Technical Knowledge: Proficiency in using laboratory measuring tools (such as a PH meter).

The salary includes housing allowance and transportation to the factory

• Take ownership of cost tracking, commitments, and incurred costs against approved budgets.
• Monitor and analyze cost performance throughout engineering, procurement, construction, and commissioning stages.
• Prepare detailed weekly and monthly cost reports tailored to stakeholders.
• Evaluate change notices and assess cost impacts.
• Lead Earned Value Management (EVM) calculations and integration of cost and schedule metrics.
• Maintain and optimize project cost databases and lead implementation of cost control software.
• Mentor junior cost engineers, fostering a culture of improvement and excellence.

• Bachelor's degree in Engineering, Finance, Accounting, Construction Management, or related field.
• A minimum of 7 years of professional experience in cost control or project controls.
• Experience with cost control systems such as SAP or Oracle.

• Master's degree in a related field.
• Professional certification in project management or cost engineering (PMP, AACE).

• Conduct receiving inspections for inbound products based on approved quality standards and sampling plans.
• Monitor product quality, freshness, temperature, and storage conditions across operational areas.
• Document rejection cases and maintain accurate quality documentation and inspection reports.
• Ensure proper FIFO / FEFO implementation and monitor stock aging to minimize waste.
• Inspect sorting, grading, repacking, and handling activities to ensure operational compliance.
• Monitor food safety practices, hygiene standards, and PPE compliance within the Distribution Center.
• Report quality issues, operational risks, and recurring observations to management for corrective action.

• Bachelor's Degree or Diploma in Food Science, Agriculture, Microbiology, or a related field.
• Experience in quality control, fresh produce, food industry, or supply chain operations.
• Solid understanding of food safety standards and hygiene practices.
• Knowledge of inspection procedures and sampling methods.
• Strong attention to detail with the ability to identify defects and quality deviations.
• Good communication, reporting, and teamwork skills.
• HACCP and Food Safety knowledge/certifications are preferred.