Join our team as an Office Administrator at Future Care information technology!As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office in Jeddah, Saudi Arabia. Your responsibilities will include managing administrative tasks, office operations, and communication across various departments.
Key Responsibilities:- Administrative Tasks:
- Manage schedules, appointments, and meetings.
- Maintain office filing systems and records, both electronic and physical.
- Prepare reports, presentations, and correspondence as required.
- Oversee mail distribution, courier services, and document handling.
- Office Management:
- Monitor and order office supplies to ensure smooth operations.
- Coordinate maintenance of office equipment and facilities.
- Manage office budgets, including petty cash and expense tracking.
- Communication:
- Act as the first point of contact for staff, clients, and visitors.
- Respond to inquiries via email, phone, and in person.
- Liaise with internal departments and external vendors.
- Support Functions:
- Assist in onboarding new employees by preparing workstations and necessary documents.
- Coordinate travel arrangements and accommodations for staff when needed.
- Organize company events, training sessions, and meetings.
- Compliance and Policies:
- Ensure the office complies with health and safety regulations.
- Implement and uphold company policies and procedures.
Qualifications:- Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
- Experience: Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Skills: Proficiency in MS Office Suite, excellent organizational abilities, strong communication skills, and attention to detail.
- Personal Attributes: Professional demeanor, ability to work independently and collaboratively.
- Additional Qualifications: Knowledge of accounting software or basic bookkeeping is a plus.
4,500 / Month
Full-time
