Secretary Jobs in Jeddah

Join AMS Baeshen & Co., home to the renowned “Rabea” tea brand, as a Board Secretary Assistant. With over 100 years of experience in the FMCG sector, our company is dedicated to quality and innovation. As part of our team, you will play a crucial role in supporting the Board Secretary in various administrative and governance activities.

Key Responsibilities:

• Administrative Coordination and Organization: Ensure compliance with company policies, coordinate Board schedules and meetings, manage official correspondence, and maintain important documents.
• Reporting and Meeting Documentation: Prepare minutes of meetings, submit reports, and manage an electronic archive of documents.
• Board and Member Support: Execute the Chairman’s directives, facilitate communication among Board members, and follow up on Board resolutions.
• Legal and Governance Support: Support compliance with corporate governance laws and report any violations to the Chairman.
• Shareholders’ Rights and General Assembly Organization: Prepare attendance lists, address inquiries, and document meeting results.
• Disclosure and Transparency: Safeguard corporate documents, maintain confidentiality, and update the disclosure register.
• General Administrative Tasks: Provide clerical support for all Board activities and perform additional duties as required.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Law, Public Administration, or related field.
• Minimum of 3 years of administrative or executive experience, preferably in governance or Board operations.
• Proficiency in Arabic and English.
• Strong organizational, communication, and report-writing skills.
• Professional handling of sensitive information.

Key Competencies:

• Attention to detail and accuracy.
• Strong organizational and coordination skills.
• Ability to work under pressure.
• Commitment to confidentiality and high ethical standards.
• Quick responsiveness and strong problem-solving abilities.

Join The Grandeur Co. as a Secretary!
We are seeking a dedicated Secretary to provide high-level administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Skills Required:

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

Join the Oil Refinery Factory as a Secretary!
We are looking for a professional secretary to support the factory manager and administration. Your responsibilities will include writing documents, managing phone calls and visitors, as well as assisting in coordinating key projects and managing the agenda and government relations.

Main Duties and Tasks Include:

• Taking notes in shorthand (speed writing) and copying correspondence and reports.
• Receiving phone calls, screening and directing them, and receiving messages.
• Handling incoming and outgoing mail.
• Examining meeting requests and coordinating participants' schedules.
• Creating systems for file and record maintenance.

The job requires 3 years of practical experience.

Required Qualifications:

• Bachelor's degree in any of the following majors: English, Business Administration, Human Resources, Executive Secretarial.

Necessary Skills:

• Contact officer services, document management software, scheduling visits.

For more information on how to apply and the start date, please refer to the advertisement details.

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Executive Secretary

A contracting company based in Jeddah is looking for a secretary for the general manager who is proficient in English.

The secretary of the company director
Finding the English language
Finding the use of the computer
Finding the secretary's job
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