Full-time Executive assistant Jobs in Saudi Arabia

About the Role:
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with the utmost professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you are a detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced environment, we’d love to hear from you!

Join Thermo Fisher Scientific as an Executive Assistant!
Your role is crucial in supporting our mission to make the world healthier, cleaner, and safer. Reporting to the General Manager, you will ensure the flawless execution of central initiatives and operations.

Key Responsibilities:

• Manage complex calendars and schedules across global teams
• Coordinate high-priority travel logistics and leadership meetings
• Prepare executive correspondence and presentations
• Maintain strict confidentiality with sensitive information

Keys to Success: Anticipating needs, managing complexity, and collaborating across teams are essential for this role. Ideal candidates are exceptionally organized, proactive, and thrive in fast-paced environments.

Requirements:

• Bachelor’s degree or equivalent in Business Administration, Communications, or a related field
• Minimum 5 years of experience supporting senior executives in a multinational or highly regulated environment
• Excellent written and verbal communication skills in English and Arabic
• Strong command of Microsoft 365 and collaboration platforms
• High attention to detail and resilience under pressure

Benefits: We offer competitive remuneration, healthcare, and impressive employee benefits. Join us at Thermo Fisher Scientific where diverse experiences, backgrounds, and perspectives are valued.

Join Takamol Holding as an Executive Assistant!
In this pivotal role, you will provide high administrative support for the Office of Strategic Management & Boards Affairs executives and chief officers. Your key responsibilities will include ensuring efficient executive support by managing itineraries, correspondence, and documentation.

Key Responsibilities:

• Manage and maintain executives’ itineraries and schedules, coordinating appointments and meetings.
• Screen and manage all incoming communication and correspondence professionally.
• Draft and edit communications and presentations to support executives effectively.
• Perform various clerical duties, ensuring accurate documentation and alignment with standards.
• Continuously develop expertise in line with functional requirements.

Job Requirements:
To be successful, you will need a Bachelor's degree in Business Administration or Management along with a minimum of 10 years of experience in administration, preferably in executive support. Key competencies include strong communication skills, a command of both Arabic and English, time management abilities, teamwork skills, and analytical report skills.

About this opportunity
Gleeds is a leading global property and construction consultancy. Since 1875, we have delivered award-winning projects around the world, and we are proud to be certified as a “Great Place to Work.”

Position Overview
We are seeking an experienced and enthusiastic Executive Assistant to join our team in Riyadh, Saudi Arabia, based in the Al Faisaliah Tower. The successful candidate will be an integral part of our office, providing support in various administrative capacities.

Key Responsibilities:

• Manage complex calendars and schedule meetings for directors.
• Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
• Organize board meetings, maintain meeting minutes, and track action plans.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Plan and support internal and external meetings and events.
• Maintain confidential records and sensitive information.
• Serve as a liaison between executives and stakeholders.
• Track projects and deadlines, providing reminders and status updates.
• Conduct research and compile data as needed.
• Identify process improvements to support operational efficiency.

Experience and Skills Required:

• 5+ years of experience working as an executive assistant.
• Fluent in English and Arabic (preferable).
• Proficiency in Microsoft Office applications.
• Confident communication and exceptional organizational skills.
• Experience in a professional services environment.

A world of opportunity
Gleeds values its diverse and supportive culture, allowing you to make a difference in your career. Join us to shape your journey in a challenging and trusting environment, while engaging with brilliant people. We are committed to employee welfare, career development, and training, and we welcome passionate individuals to apply.

Join Lean Business Services as an Executive Assistant!
We are seeking a detail-oriented and proficient Executive Assistant to support our team. Lean Business Services, a leading Saudi company, leverages AI and data analytics to enhance the healthcare sector. As an Executive Assistant, you will play a key role in managing operations and communications for our leadership team.

Responsibilities:

• Manage calendar, schedule meetings, and coordinate internal/external appointments.
• Screen and prioritize emails, calls, and requests; draft responses where appropriate.
• Prepare briefing materials, presentations, and reports for meetings and business reviews.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage travel, events, legal coordination, and department-level administrative processes.
• Coordinate logistics for workshops, offsites, townhalls, and client meetings.
• Manage catering, venue booking, agendas, guest lists, and meeting minutes.

Qualifications:

• Diploma or bachelor's degree.
• 4-7 years of experience as an executive assistant or in a similar administrative role.
• Proficient in Microsoft Office.
• Experience in managing multiple priorities and administrative coordination.
• Well-organized, detail-oriented, with great follow-up skills.
• Strong written and verbal communication skills.

Join us at Lean Business Services to make an impactful contribution in the healthcare domain!

Join our team as an Executive Assistant!
Are you looking for an opportunity to make a real difference in a dynamic work environment? We at PTA are looking for an outstanding Executive Assistant with organizational skills, professionalism, and effective communication with senior leadership.

Responsibilities:

• Providing administrative and organizational support to the executive management.
• Communicating with different teams to ensure the smoothness of daily operations.
• Preparing reports and necessary documents for senior leadership.

Required Qualifications:

• Strong communication and organizational skills.
• Ability to work under pressure and meet deadlines.
• A passion for achievement and excellence in performance.

If you find yourself fitting these specifications, we encourage you to apply.