Full-time Executive assistant Jobs in Saudi Arabia

Join Siemens Energy as an Executive Assistant to the CFO in KSA!
In this pivotal role, you will be instrumental in streamlining operations and enhancing communication within the CFO's office. The role requires a proactive and professional individual capable of managing multiple responsibilities with exceptional attention to detail.

Your Responsibilities:

• Provide comprehensive executive support to the CFO, coordinating meetings and engagements.
• Serve as the primary point of contact for the CFO's office with stakeholders including senior executives and government entities.
• Manage complex calendars and travel arrangements ensuring all logistics are precise and effective.
• Prepare and review presentations, reports, and necessary documentation to support executive functions.
• Maintain high standards of communication and correspondence from the CFO's office.
• Assist in onboarding new team members smoothly.
• Provide additional administrative support as required, ensuring organized records and supplies.

Your Qualifications:
We are looking for candidates with:

• A Bachelor’s degree or equivalent qualification from a reputable institution.
• At least 7 years of experience in supporting senior executives in a corporate environment.
• Exceptional organizational and time-management skills with the ability to work under pressure.
• Advanced proficiency in Microsoft Office Suite; knowledge of SAP is a plus.
• Fluency in English; knowledge of Arabic and/or German is an asset.

About Siemens Energy:
Siemens Energy is a global leader in energy technology with ~100,000 employees in more than 90 countries, focused on developing sustainable and reliable energy systems. Join us in our commitment to innovation and sustainable energy solutions.

About the Role:
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with the utmost professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you are a detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced environment, we’d love to hear from you!

Join the Team as an Executive Assistant!
Our client in the beauty sector is seeking a skilled Executive Assistant to support the Marketing Director and ensure the smooth operation of daily activities. This role is crucial for coordinating various administrative tasks and providing clear communication between teams.

Key Responsibilities:

• Manage the Marketing Director’s calendar, meetings, and travel arrangements.
• Handle communications on behalf of the Marketing Director, both internal and external.
• Prepare reports, presentations, and correspondence as needed.
• Collect and share status updates from the teams reporting to the Marketing Director.
• Attend meetings, document minutes, and track action items.
• Coordinate with both internal departments and external partners effectively.
• Maintain confidential files and ensure the accuracy of data.
• Organize and prioritize daily tasks to support workflow.
• Assist in planning marketing activities, events, and campaigns.
• Follow up on administrative tasks assigned to you.

Qualifications:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 1-3 years of experience in administrative or executive support roles.
• Strong communication skills in both Arabic and English.
• Professional demeanor, discretion, and highly organized.
• Proficient in Microsoft Office and basic report generation.
• Able to multitask, work under pressure, and quickly adapt to changes.
• Previous experience supporting a marketing team is a plus.

Join Our Team as an Executive Assistant to the CEO!
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team at NOK Human Capital, based in Dammam, Saudi Arabia. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you believe you are a detail-oriented professional with exceptional organizational skills who thrives in a fast-paced environment, we’d love to hear from you!

Join Worley as an Executive Assistant
At Worley, a global leader in professional services for energy, chemicals, and resources, we are looking for a skilled Executive Assistant to support our senior leadership team. This role is pivotal in ensuring smooth operations and effective communication within our organization.

Responsibilities:

• Manage the executive’s calendar, meetings, and daily schedule with precision.
• Handle emails, correspondence, and communication on behalf of the executive.
• Prepare reports, presentations, and briefing materials.
• Coordinate travel arrangements, expenses, and logistical requirements.
• Track action items, deadlines, and follow-ups across projects.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal teams and external stakeholders to support smooth decision-making.
• Organize events, workshops, and executive-level meetings as needed.

Qualifications:

• Bachelor’s degree in business, administration, or related field preferred.
• Proven experience supporting senior leaders or executives.
• Strong organizational and time-management skills.
• Excellent communication skills (written and verbal).
• Proficiency in MS Office and general digital tools.
• High level of professionalism, discretion, and attention to detail.
• Problem-solver with a proactive attitude.

Why Join Us:
Worley is committed to fostering a diverse and inclusive workplace, encouraging employees to bring their true selves to work. With a focus on sustainable impact, we offer opportunities for career growth and the chance to contribute to a greener future.

Embrace your potential at Worley!

Join Qiyam as an Executive Assistant!

At Qiyam, a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, we are seeking a creative and experienced Executive Assistant. This role will support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives.

Key Responsibilities:

• Research & Analytical Support:
  • Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
  • Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
  • Prepare bilingual executive briefs supporting strategic projects and partnerships.
  • Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam’s service offerings.
• Content & Document Development:
  • Develop high-quality PowerPoint presentations aligned with Qiyam’s brand, values, and consulting standards.
  • Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
  • Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam’s methodologies.
  • Provide accurate Arabic-English translation for documents, proposals, and communications.
• Information & Communication Management:
  • Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
  • Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
  • Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
  • Manage the executive calendar with clear prioritization that reflects the company’s strategic commitments.
• Project & Initiative Support:
  • Follow up on action items across consulting projects, investment initiatives, and partnership programs.
  • Maintain action logs, trackers, and project dashboards to support timely execution.
  • Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
  • Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
• Executive Operations & Coordination:
  • Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
  • Manage travel logistics and executive scheduling efficiently.
  • Represent the company professionally when receiving high-profile guests and delegations.
  • Respond to urgent matters with professionalism, judgment, and initiative.

Required Skills & Competencies:

• Strong analytical skills and the ability to identify relevant insights.
• Excellent command of Arabic and English, with professional writing, reporting, and translation abilities.
• Advanced proficiency in Microsoft Office and strong file organization skills.
• High professionalism, confidentiality, and reliability.

Qualifications:
- Bachelor’s degree in business administration or a related field.
- 3 – 5 years of experience as an Executive Assistant or in a similar role.

Join Almaskn Alwafi as an Executive Assistant to the Chief Executive Officer!
We are seeking a highly organized and proactive Executive Assistant & Private Scheduler to provide direct support to the CEO. This role is essential for ensuring smooth daily operations and effective time management.

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, including meetings and special engagements.
• Organize meetings, conferences, and calls, ensuring all preparations are done in advance.
• Handle incoming communications with professionalism and urgency.
• Coordinate travel arrangements including flights and accommodations.
• Prepare correspondence, reports, and presentations.
• Maintain structured and confidential filing systems.
• Support CEO in events and manage logistics.
• Coordinate personal and family schedules as needed.

Qualifications & Skills:

• 3-5 years of experience in executive support.
• Strong organizational and multitasking skills with attention to detail.
• High discretion and ability to handle confidential information.
• Proficiency with scheduling tools.
• Excellent communication skills.
• Professional demeanor with the ability to manage diverse tasks.

If you meet the qualifications and are ready to contribute to a fast-paced environment, we’d love to hear from you!

About the job:
We are seeking a highly organized and proactive Executive Assistant to support daily business operations. The ideal candidate will be detail-oriented, efficient, and capable of managing a wide range of administrative tasks with professionalism and discretion. As an Executive Assistant, you will handle scheduling, communication, document preparation, and coordination to ensure smooth and efficient workflow.

Job Accountabilities:

• Manage executive calendars, schedules, and appointments.
• Assist executives in preparing for meetings, presentations, and engagements.
• Respond to emails, inquiries, and document requests on behalf of executives.
• Draft and prepare slides, reports, meeting notes, and professional documents.
• Coordinate logistics for meetings, travel plans, and internal/external events.
• Maintain organized records, files, and documentation.
• Ensure timely follow-up on pending tasks, deadlines, and deliverables.
• Serve as a professional point of contact between executives and internal/external stakeholders.

Required Competencies:

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong coordination and follow-up skills.
• Ability to work independently and take initiative.

Experience:

• Bachelor’s degree or equivalent professional experience.
• Previous experience in administrative coordination or executive support is preferred.
• Prior experience managing calendars, documents, and logistics for senior roles is an advantage.

Join Procter & Gamble as an Executive Assistant!
Procter & Gamble is seeking a dedicated Executive Assistant to provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. In this dynamic and fast-paced environment, you will play a critical role in supporting our senior executive and leadership team.

Responsibilities:

• Provide administrative, technical, and project management support.
• Act as a strategic business partner and trusted confidante.
• Build and maintain essential relationships within the organization.
• Manage sensitive information with professionalism and discretion.
• Coordinate travel and global business meetings.
• Utilize office management skills and technical tools effectively.

Role Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written & spoken).
• Exceptional attention to detail.
• Strong technical skills in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
• Excellent organizational and follow-through skills.

Join Worley as an Executive Assistant
At Worley, a global leader in professional services for energy, chemicals, and resources, we are looking for a skilled Executive Assistant to support our senior leadership team. This role is pivotal in ensuring smooth operations and effective communication within our organization.

Responsibilities:

• Manage the executive’s calendar, meetings, and daily schedule with precision.
• Handle emails, correspondence, and communication on behalf of the executive.
• Prepare reports, presentations, and briefing materials.
• Coordinate travel arrangements, expenses, and logistical requirements.
• Track action items, deadlines, and follow-ups across projects.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal teams and external stakeholders to support smooth decision-making.
• Organize events, workshops, and executive-level meetings as needed.

Qualifications:

• Bachelor’s degree in business, administration, or related field preferred.
• Proven experience supporting senior leaders or executives.
• Strong organizational and time-management skills.
• Excellent communication skills (written and verbal).
• Proficiency in MS Office and general digital tools.
• High level of professionalism, discretion, and attention to detail.
• Problem-solver with a proactive attitude.

Why Join Us:
Worley is committed to fostering a diverse and inclusive workplace, encouraging employees to bring their true selves to work. With a focus on sustainable impact, we offer opportunities for career growth and the chance to contribute to a greener future.

Embrace your potential at Worley!

Join the Team as an Executive Assistant!
Our client in the beauty sector is seeking a skilled Executive Assistant to support the Marketing Director and ensure the smooth operation of daily activities. This role is crucial for coordinating various administrative tasks and providing clear communication between teams.

Key Responsibilities:

• Manage the Marketing Director’s calendar, meetings, and travel arrangements.
• Handle communications on behalf of the Marketing Director, both internal and external.
• Prepare reports, presentations, and correspondence as needed.
• Collect and share status updates from the teams reporting to the Marketing Director.
• Attend meetings, document minutes, and track action items.
• Coordinate with both internal departments and external partners effectively.
• Maintain confidential files and ensure the accuracy of data.
• Organize and prioritize daily tasks to support workflow.
• Assist in planning marketing activities, events, and campaigns.
• Follow up on administrative tasks assigned to you.

Qualifications:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 1-3 years of experience in administrative or executive support roles.
• Strong communication skills in both Arabic and English.
• Professional demeanor, discretion, and highly organized.
• Proficient in Microsoft Office and basic report generation.
• Able to multitask, work under pressure, and quickly adapt to changes.
• Previous experience supporting a marketing team is a plus.

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a well-organized and efficient Executive Assistant to provide top-level support to our high-level executives. This role is essential for ensuring smooth operations and facilitating executive tasks effectively.

Key Responsibilities:

• Manage executives' calendars and schedule meetings.
• Assist executives in preparing for meetings, including taking minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and other documents.

Qualifications:

• Excellent communication skills in English, both written and spoken.
• Willingness to travel internationally as required.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple priorities.

At Ajlan & Bros Holding, we are committed to aligning our strategies with the Kingdom's Vision 2030. We aim to lead in various sectors and support the growth and prosperity of our community. If you are a motivated individual looking to contribute to a dynamic team, we encourage you to apply!

Join Almaskn Alwafi as an Executive Assistant to the Chief Executive Officer!
We are seeking a highly organized and proactive Executive Assistant & Private Scheduler to provide direct support to the CEO. This role is essential for ensuring smooth daily operations and effective time management.

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, including meetings and special engagements.
• Organize meetings, conferences, and calls, ensuring all preparations are done in advance.
• Handle incoming communications with professionalism and urgency.
• Coordinate travel arrangements including flights and accommodations.
• Prepare correspondence, reports, and presentations.
• Maintain structured and confidential filing systems.
• Support CEO in events and manage logistics.
• Coordinate personal and family schedules as needed.

Qualifications & Skills:

• 3-5 years of experience in executive support.
• Strong organizational and multitasking skills with attention to detail.
• High discretion and ability to handle confidential information.
• Proficiency with scheduling tools.
• Excellent communication skills.
• Professional demeanor with the ability to manage diverse tasks.

If you meet the qualifications and are ready to contribute to a fast-paced environment, we’d love to hear from you!

About the job:
We are seeking a highly organized and proactive Executive Assistant to support daily business operations. The ideal candidate will be detail-oriented, efficient, and capable of managing a wide range of administrative tasks with professionalism and discretion. As an Executive Assistant, you will handle scheduling, communication, document preparation, and coordination to ensure smooth and efficient workflow.

Job Accountabilities:

• Manage executive calendars, schedules, and appointments.
• Assist executives in preparing for meetings, presentations, and engagements.
• Respond to emails, inquiries, and document requests on behalf of executives.
• Draft and prepare slides, reports, meeting notes, and professional documents.
• Coordinate logistics for meetings, travel plans, and internal/external events.
• Maintain organized records, files, and documentation.
• Ensure timely follow-up on pending tasks, deadlines, and deliverables.
• Serve as a professional point of contact between executives and internal/external stakeholders.

Required Competencies:

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong coordination and follow-up skills.
• Ability to work independently and take initiative.

Experience:

• Bachelor’s degree or equivalent professional experience.
• Previous experience in administrative coordination or executive support is preferred.
• Prior experience managing calendars, documents, and logistics for senior roles is an advantage.

Join D&I Real Estate Development as an Executive Assistant!
Your role will be instrumental in supporting our senior leadership team.

Role Overview:
This full-time on-site position requires exceptional professionalism, organizational skills, and the ability to manage a diverse range of responsibilities in a fast-paced environment.

Key Responsibilities:

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Organizing and preparing documents, reports, presentations, and correspondence.
• Handling communication on behalf of executives, including drafting emails and coordinating with stakeholders.
• Coordinating travel logistics and accommodation arrangements.
• Maintaining organized filing systems for efficient information retrieval.
• Supporting preparation of proposals, executive summaries, and project documentation.
• Assisting in meeting preparations, including agenda creation and minutes-taking.
• Liaising with teams, partners, and clients to ensure seamless information flow.
• Managing confidential information with discretion.
• Tracking tasks, deadlines, and facilitating special projects as required.
• Coordinating and managing company partnerships.
• Attending real estate events and conferences on behalf of management.
• Staying updated on relevant regulations and market trends.
• Assisting in identifying new investment opportunities through research.

Qualifications:

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple tasks and effectively prioritize.
• High level of discretion with confidential matters.
• Proficient in Office software and productivity tools.
• Strong coordination and problem-solving skills.
• Previous experience supporting executives is preferred.
• Bachelor’s degree in Business Administration or related field.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A collaborative and supportive working environment.

Join Procter & Gamble as an Executive Assistant! This vital role will place you at the heart of our operations, supporting our Senior Executive and leadership team in a dynamic and fast-paced environment. You will provide essential administrative, technical, and project management support while acting as a strategic business partner.

Responsibilities:

• Provide advanced administrative support to the executive and their leadership team.
• Serve as a trusted confidante and liaison, managing sensitive information with discretion.
• Build and maintain crucial relationships within the organization and with external partners.
• Facilitate travel arrangements and coordinate global business meetings.
• Utilize office management skills and technical tools to enhance effectiveness.

Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written and spoken).
• Exceptional attention to detail and strong organizational skills.
• Proficiency in Outlook, Microsoft Teams, Excel, and PowerPoint.

If you are motivated, dedicated, and adaptable, we invite you to apply!

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a well-organized and efficient Executive Assistant to provide top-level support to our high-level executives. This role is essential for ensuring smooth operations and facilitating executive tasks effectively.

Key Responsibilities:

• Manage executives' calendars and schedule meetings.
• Assist executives in preparing for meetings, including taking minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and other documents.

Qualifications:

• Excellent communication skills in English, both written and spoken.
• Willingness to travel internationally as required.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple priorities.

At Ajlan & Bros Holding, we are committed to aligning our strategies with the Kingdom's Vision 2030. We aim to lead in various sectors and support the growth and prosperity of our community. If you are a motivated individual looking to contribute to a dynamic team, we encourage you to apply!

About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO of Tech Invest Com, a leading Saudi investment firm in the technology and venture capital space.

Key Responsibilities

• Executive Support:
  • Manage the CEO’s calendar, including scheduling meetings, travel, and internal/external engagements.
  • Prepare reports, presentations, and briefing materials ahead of meetings and events.
  • Draft and respond to emails, documents, and correspondence on behalf of the CEO.
  • Handle data entry, expense tracking, and document filing in an organized manner.
  • Assist with event logistics, including meeting coordination, visitor arrangements, and conference registrations.
  • Manage badges, access cards, and documentation for various corporate events and sites.
• Personal & Administrative Support:
  • Coordinate personal tasks for the CEO, including family bookings, car maintenance, errands, and household appointments.
  • Support the completion of personal and administrative documents as needed.
  • Ensure efficient time and task management across professional and personal priorities.
  • Maintain strict confidentiality and professionalism in all matters related to the CEO’s personal and business life.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication in English and Arabic.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to work with minimal supervision in a fast-moving and dynamic environment.

About Us
Tech Invest Com (TIC) is a closed joint stock Saudi company investing in growth-stage technology startups across the MENA region. TIC’s mission is to maximize shareholder value through high-impact, value-add investments in the technology sector, aligning with the goals of Saudi Vision 2030.