Committees Coordinator Jobs in Jeddah

Join AECOM as an Administrative Assistant!
At AECOM, we're dedicated to improving the world through innovative infrastructure solutions. This is a fantastic opportunity for an experienced Administrative Assistant to influence our operations in Makkah, Saudi Arabia.

Role Overview:
As an Administrative Assistant, you will support managers and project teams with comprehensive operational guidance. You'll ensure the smooth running of administrative tasks while contributing significantly to the success of our projects.

Key Responsibilities:

• Provide administrative support to managers.
• Prepare and format correspondence, documents, and reports with precision.
• Coordinate schedules and manage travel logistics.
• Oversee office supply inventory and vendor relationships.
• Conduct project financial reviews and manage compliance documentation.
• Lead proposal development and manage documentation processes.
• Drive continuous improvement efforts in administration tasks.

Qualifications:
We require candidates to have at least three years of relevant administrative experience or a diploma in office management with two years of professional exposure. Proficiency in Microsoft Office Suite and excellent communication skills are essential.

Why AECOM?
Join a global team committed to creating sustainable solutions. Enjoy comprehensive benefits and support for your professional growth in a collaborative environment. If you're ready to make a difference, we'd love to hear from you!

We are looking for a professional secretary to join the team, where you will be responsible for managing official correspondence, organizing appointments and meetings, and coordinating administrative work. Tasks include receiving phone calls and visitors, preparing reports and administrative documents, and archiving important files and documents in an organized manner. We are looking for a candidate with excellent communication skills, experience in using Microsoft Office programs, and the ability to work under pressure and manage time effectively.

Join Our Team as an Executive Assistant at Mondelēz International!

Are you ready to make it happen? At Mondelēz International, we are leading the future of snacking and we need skilled professionals like you to keep our operations running smoothly. As an Executive Assistant, you will provide vital administrative support and contribute to the effective management of our executive's time and priorities.

Your Responsibilities:

• Manage the executive calendar, schedules, and travel arrangements.
• Prepare and update presentations, reports, and correspondence.
• Screen and respond to calls and emails while handling confidential information.
• Coordinate meetings and track action items and deliverables.
• Support event planning and undertake additional projects as assigned.

What We Seek:
We are looking for individuals who have a desire to grow in their careers and bring the following qualifications:

• Bachelor’s degree or equivalent experience.
• 3–5 years of experience in supporting senior leadership.
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication abilities.
• Professionalism and a high level of confidentiality.
• Proficiency in Microsoft Office Suite.

At Mondelēz International, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability status, or any other characteristic protected by law.

About the Role
We are seeking a highly organized and detail-oriented Project Coordinator to support cross-functional project activities at Johnson Controls Arabia. This role is pivotal in ensuring effective coordination among Sales, Operations, Finance, and Supply Chain teams, enhancing overall project performance.

Key Responsibilities

• Coordination & Follow-up:
  • Coordinate project activities through Sales and Operations teams.
  • Prepare Purchase Requests and monitor project milestones.
  • Regularly follow up to track deliverables and updates.
  • Escalate delays or risks appropriately.
• Reporting & Data Management:
  • Collect and consolidate data, preparing weekly and monthly reports.
  • Maintain trackers and dashboards for project performance.
• Presentation & Documentation:
  • Develop high-quality PowerPoint presentations for management reviews.
  • Create clear summaries of project status.
  • Prepare meeting minutes and follow-up summaries.
• Process Support:
  • Assist in improving reporting and coordination workflows.
  • Ensure adherence to reporting timelines and formats.

Qualifications & Skills

• Bachelor’s degree in business administration, Finance, or related field.
• 2–5 years of experience in project coordination or similar roles.
• Strong proficiency in Microsoft Excel and PowerPoint.
• Knowledge of SAP and familiarity with reporting tools is a plus.

Join Our Team as a Management Executive Secretary!

Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

Requirements:

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

About the Company:
Eram Talent is part of the ERAM Group, committed to providing outstanding recruitment solutions across various industries. We pride ourselves on our ability to deliver high-potential professionals, and we support our employees' career growth and well-being.

A secretariat for an operating and maintenance company should have sufficient experience in organizing and managing work and have experience in using computers and all programs, and should be a fluent speaker.

Join AECOM as an Executive Assistant
At AECOM, we're delivering a better world. As the global leader in infrastructure, we're seeking a highly organized and proactive Executive Assistant to join our team in Makkah, Saudi Arabia. This role serves as a strategic partner to senior-level executives, enabling them to focus on high-impact initiatives.

Key Responsibilities:
• Manage complex calendars for senior executives and anticipate scheduling needs.
• Review and prioritize incoming emails, managing communications effectively.
• Coordinate comprehensive travel arrangements and create detailed itineraries.
• Organize executive meetings, including agenda preparation and follow-up on action items.
• Prepare expense reports and ensure accurate financial documentation.
• Maintain strong relationships with internal departments and support hybrid meetings.
• Conduct market research to assist in executive decision-making.

Qualifications:
• Bachelor's degree or 5+ years of executive support experience.
• Proficient in Microsoft 365 applications.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple competing priorities in a fast-paced environment.

Preferred Qualifications:
• Experience with SharePoint and project management tools.
• Familiarity with the Middle East business practices.

Join us at AECOM and be part of a global team that champions your growth and career ambitions. AECOM offers comprehensive benefits to meet the diverse needs of our employees and is committed to delivering a better world.

About the Company:
Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.

Role Description:
This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:

• Handling phone calls and messages
• Responding to emails and supporting visitor inquiries with professional and courteous communication
• Organizing files and records
• Preparing basic reports
• Supporting executives with calendar coordination
• Assisting with logistics for community events and wellness sessions

Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.

Qualifications:

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Professional Phone Etiquette and Communication skills
• Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
• High level of organization and attention to detail
• Proficiency with common office software
• Customer service mindset with a friendly, respectful, and inclusive approach
• Ability to work on-site in Jeddah
• Previous experience in an administrative or front-desk role is an advantage
• Relevant diploma or degree in business administration or a related field is preferred

Responding to calls and messages Monitoring daily operations within the office Data entry and file organization Preparing reports using Office software Dealing with clients professionally

Join Majed Al-Qurashi Company as an Assistant!
As a leading organization specializing in service and innovation, Majed Al-Qurashi Company is renowned for its commitment to quality and customer satisfaction. Based in Jiddah, we provide comprehensive solutions that meet diverse needs and exceed expectations.

Role Overview:
This full-time, on-site position involves various administrative tasks, including managing schedules, handling correspondence, organizing documents, and supporting team operations. You will be expected to:

• Provide administrative support to the management team
• Coordinate meetings and maintain records
• Ensure smooth office operations
• Contribute to project tasks as needed

Qualifications:
To succeed in this role, you should have:

• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in office management tools and basic computer applications
• Problem-solving capabilities and the ability to multitask
• Flexibility and adaptability in a fast-paced environment

Previous experience in administrative support is preferred. A Bachelor's degree in Business Administration, Communications, or a related field is desirable but not mandatory.

Join Petromin Corporation as an Executive Assistant!
We are a leading multinational organization in the Kingdom of Saudi Arabia, dedicated to providing innovative mobility solutions. As an Executive Assistant, you will play a pivotal role in supporting our executives and enhancing organizational efficiency. Your responsibilities will include:

• Managing calendars and scheduling meetings.
• Making travel arrangements and processing expense reports.
• Handling correspondence and communications.
• Conducting research and preparing presentations for meetings.
• Maintaining an organized record of documents and corporate files.
• Providing general administrative support.

To succeed in this role, you need excellent organizational skills, fluency in English and Arabic, and a minimum of 4 years of experience in relevant fields. A Bachelor's degree in Business Administration or a related field is preferred. Embrace the opportunity to contribute to our leadership team and the success of Petromin!

Join MBRF as an Administrative Assistant!
Are you ready to build your career at one of the world’s largest food companies? At MBRF, we are dedicated to nourishing lives through quality and innovation, positively impacting thousands of families worldwide.

About the Role:
As an Administrative Assistant, you will play a vital role in supporting our operations and facilitating effective communication across teams. This position is on-site, allowing you to engage directly with your colleagues and contribute to our mission.

Your Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Assist in managing schedules, communications, and fulfilling administrative tasks.
• Collaborate with colleagues to foster a productive work environment.

Why MBRF?
At MBRF, we believe in promoting the growth of our internal talent and providing opportunities to develop your career within our organization. By applying now, you take an important step in your professional journey. Become part of a team that believes in the power of sustainability, safety, quality, and integrity!

Join us now and be part of MBRF’s remarkable journey!

Join Abdullah Hashim Company Limited as a Sales Coordinator
We are seeking motivated and detail-oriented candidates to join our team and gain valuable experience in the sales field. As a Sales Coordinator, you will play a pivotal role in supporting our sales operations and ensuring excellent customer service.

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to ensure a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Help organize showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and assist in complaint resolution.

Requirements:

• Diploma or Bachelor’s degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Join us at Abdullah Hashim Company Limited and kickstart your career in a dynamic environment!

📢 WE ARE HIRING | We need an employee

Administrative & Marketing Coordinator

📍 Jeddah, Saudi Arabia

Join a growing company in the optical and medical equipment industry and be part of our success story.

Amiaal Middle East is looking for an organized, proactive, and creative Administrative & Marketing Coordinator to join our growing team.

Job Responsibilities

• Follow up on employee attendance and administrative matters.

• Monitor and organize sales representatives' reports and activities.

• Prepare weekly and monthly management reports.

• Organize company files, records, and documentation.

• Prepare quotations, presentations, and proposal files.

• Prepare professional presentations and marketing materials for optical clinics and eye examination room projects.

• Manage and update company social media accounts.

• Create and publish social media content.

• Capture photos and videos of products, projects, and company activities.

• Support daily office operations and coordination.

Requirements

• Fluent in Arabic and English.

• Strong communication and organizational skills.

• Excellent knowledge of Microsoft Office (Excel, Word, PowerPoint).

• Experience in administration, coordination, office management, or social media management.

• Experience with Canva, CapCut, Photoshop, or similar tools is preferred.

• Ability to multitask and work independently.

• Valid Saudi Iqama (mandatory for non-Saudi applicants).

• Currently residing in Jeddah.

Preferred (Not Mandatory)

• Experience in the optical, medical equipment, healthcare, or marketing sectors.

What We Offer

• Professional and friendly work environment.

• Career growth opportunities.

• Performance-based incentives and annual rewards.

• Opportunity to grow with a fast-growing company.

Fresh graduates with strong administrative and digital skills are welcome to apply.

📩 Apply Now

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Join Our Team as an Executive Assistant at Procter & Gamble!
In this dynamic and fast-paced role, you will provide essential administrative and office support to ensure smooth business operations. Procter & Gamble is renowned for its innovative and consumer-focused products.

Responsibilities:

• Provide administrative, technical, and project management support to a Senior Executive and their leadership team.
• Act as a trusted confidante and liaison, guiding and advising on company affairs.
• Build and maintain crucial relationships for organizational success.
• Coordinate travel and manage global business meetings effectively.
• Handle sensitive information with professionalism and discretion.

Role Requirements:

• 3-5 years of relevant work experience.
• Fluent in Arabic and English (written & spoken).
• Exceptional attention to detail and strong technical skills, particularly in Microsoft Outlook, Teams, Excel, and PowerPoint.
• Excellent organization and follow-through skills.

Join a team that prioritizes career growth and work-life balance. At Procter & Gamble, you’ll have the opportunity to make an impact from day one while enjoying flexible working options and comprehensive benefits.

Join TÜV SÜD as a Receptionist & Admin Coordinator!
At TÜV SÜD Group, we are passionate about technology and dedicated to being a part of progress. As the Receptionist & Admin Coordinator, you will provide essential front-office and administrative support, ensuring efficient branch operations and a professional customer experience.

Key Responsibilities:

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

Skills & Competencies:

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

What We Offer:
Paid vacation time and competitive compensation.

We welcome applications from individuals of all backgrounds, experiences, and perspectives, believing that diversity enhances our work environment.

We are looking for a professional receptionist to join the team, who will be responsible for welcoming visitors and clients and directing them in a professional and courteous manner. The employee will respond to phone inquiries, manage appointments, and coordinate meetings with various departments, in addition to organizing and arranging the reception area and maintaining an appropriate overall appearance. Experience in customer service and excellent communication skills are required, as well as the ability to handle pressure and work as part of a team.