Secretary Full-time Jobs in Saudi Arabia

More than 79 Secretary Full-time Jobs in Saudi Arabia. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!



img
Secretary

Secretary

New

Nadji Village Restaurants

SR 500 - 5,000 / Month dotFull-time

Job Title: Personal Secretary


Job Summary:

The Personal Secretary will provide high-level administrative support to senior executives. This role requires discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality.


Key Responsibilities:

  • Manage executive schedules, including meetings, appointments, and travel arrangements.

  • Screen and direct phone calls and distribute correspondence.

  • Handle incoming emails and other communications on behalf of the executive.

  • Prepare reports, memos, letters, presentations, and other documents.

  • Coordinate and arrange internal and external meetings and events.

  • Maintain filing systems, both electronic and physical.

  • Remind the executive of important tasks and deadlines.

  • Take dictation and minutes and accurately enter data.

  • Perform general office duties such as ordering supplies and managing records.

  • Liaise with internal staff and external partners.

  • Ensure confidentiality of sensitive matters at all times.


Requirements and Qualifications:

  • Bachelor’s degree in Business Administration or a related field preferred.

  • Proven experience as a Personal Assistant, Executive Secretary, or similar role.

  • Strong organizational and time-management skills.

  • Excellent verbal and written communication skills.

  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

  • Ability to multitask and prioritize daily workload.

  • High level of discretion and professionalism.

  • Fluency in English is required; knowledge of Arabic is an advantage.

breifcase2-5 years

locationAl Olaya, Riyadh

1 day ago
Medical Secretary

Medical Secretary

📣 Job AdNew

The Moosa

Full-time
Join Our Team as a Medical Secretary!
We are seeking a dedicated and organized Medical Secretary to join our healthcare team at Al Moosa. In this role, you will provide personalized, coordinated care and support for staff and families, ensuring that all patient interactions are treated with dignity, compassion, and respect.

Duties and Responsibilities:
  • Transcribe highly confidential medical reports, requiring knowledge of medical terminology and hospital procedures.
  • Consolidate reports from various services, ensuring accuracy and confidentiality.
  • Deadline management for monthly submissions of medical reports for MOH billing justification.
  • Promote a culture of patient-centered care.
  • Perform other related duties as required by the Chief of the Department.

Qualifications:
  • College Diploma or Associate Degree.
  • Basic knowledge in shorthand, with a competency in medical typewriting of at least 50 reports with 85% accuracy.
  • Thorough knowledge of medical terminology, including laboratory tests and abbreviations.

Professional Experience:
  • Minimum two years’ experience as a medical/clinical secretary in a hospital or multidisciplinary medical clinic.
  • Experience in basic secretarial functions, including preparation of medical reports and professional manuscripts.

Specialized Skills:
  • Excellent knowledge of the English language.
  • Faultless written and verbal communication skills.
  • Strong attention to detail and analytical skills.
  • Organizational skills and patience.

breifcase0-1 years

locationAl-Ahsa

6 days ago
Executive Secretary

Executive Secretary

📣 Job AdNew

Gumaco KSA

SR 6,000 / Month dotFull-time
About the Role:
We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:
  • Manage and maintain schedules, appointments, and correspondence for executives or departments.
  • Prepare and organize documents, reports, and presentations.
  • Answer phone calls and emails, directing inquiries to the appropriate parties.
  • Assist in the planning and coordination of meetings, including logistics and materials.
  • Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
  • Handle confidential information with discretion and professionalism.
  • Perform general office duties, including data entry and record keeping.
  • Support team members with various administrative tasks as needed.
  • Monitor and order office supplies, ensuring inventory levels are maintained.
  • Prepare and distribute meeting agendas and minutes.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Develop and implement office procedures to improve efficiency.
  • Assist with budgeting and expense tracking for departmental activities.
  • Liaise with external vendors and service providers to facilitate office needs.
  • Maintain office equipment and coordinate repairs as necessary.
  • Support event planning and coordination for company functions or team-building activities.
  • Create and maintain databases and spreadsheets for tracking important information.
  • Conduct research and compile data as requested by team members.
  • Train and onboard new administrative staff as needed.
  • Ensure compliance with company policies and procedures.

Requirements:
  • Bachelor’s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
  • Proven experience as a secretary or in a similar administrative role (minimum 5 years).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
  • Excellent command of the English language is required.
  • Familiarity with office management procedures and basic accounting principles.
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • Ability to work independently and collaboratively within a team.
  • Attention to detail and strong problem-solving skills.
  • Experience with scheduling software and CRM systems is a plus.
  • Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
  • Ability to prioritize tasks and manage multiple deadlines effectively.
  • Flexibility to adapt to changing priorities and projects.
  • Experience in handling travel arrangements and itineraries is a plus.
  • Basic knowledge of social media and marketing tools is beneficial.
  • Preferably residing near the company’s location.

Benefits:
  • Eligible to get 30 days paid vacation every year.
  • Providing health insurance.

breifcase0-1 years

locationRiyadh

6 days ago
Secretary

Secretary

📣 Job AdNew

GS Construction Arabia Co. Ltd

Full-time
Join GS Construction Arabia Co. Ltd as a PMT Secretary!
Are you ready to take your administrative skills to the next level in the oil and gas industry? We are looking for an experienced individual to manage and coordinate all administrative tasks for our Project Management Team. This is a full-time onsite role located in Jubail, Saudi Arabia.

Roles & Responsibilities:
  • Manage and coordinate all administrative tasks for the Project Management Team, ensuring seamless communication and workflow.
  • Prepare and distribute meeting agendas, minutes, and reports, ensuring all stakeholders are informed and aligned.
  • Act as the primary point of contact for internal and external stakeholders, fostering professional relationships and effective communication.
  • Maintain an organized filing system for project documentation, ensuring easy retrieval and compliance with regulatory standards.
  • Assist in scheduling and logistics for project meetings and events, optimizing team productivity and engagement.
  • Track project deadlines and deliverables, providing reminders and updates to ensure timely completion of tasks.
  • Implement and maintain project management software and tools, ensuring team members are trained and proficient.
  • Continuously seek ways to improve administrative processes and efficiency within the Project Management Team.

Desired Candidate Profile:
  • Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
  • Minimum of 10 years experience with Saudi Aramco PMT as administrative and secretarial support.
  • Professional certification in Project Management (*, PMP, CAPM) is a plus.
  • Industry-relevant experience to provide context and understanding.
  • Proficiency in English; additional language skills are an advantage.
  • A proactive approach to problem-solving, capable of anticipating needs and acting independently.

breifcase0-1 years

locationAl Jubail

6 days ago
Executive Secretary

Executive Secretary

📣 Job AdNew

Eyad Reda Law Firm LLP

Full-time
Join Eyad Reda Law Firm LLP as a Senior Executive Secretary
We are a leading law firm providing exceptional legal services across Saudi Arabia, and we are looking for a dedicated Senior Executive Secretary to enhance our office operations.

Key Responsibilities:
  • Manage the overall functioning of the office, ensuring smooth operations and efficient workflow.
  • Provide administrative support to the executive partner, handling scheduling, correspondence, and communications.
  • Coordinate meetings, appointments, and travel arrangements for the executive partner and other team members as needed.
  • Assist in the preparation of reports, presentations, and documents, utilizing advanced formatting and presentation skills.
  • Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
  • Maintain office records and files, both electronic and physical, ensuring confidentiality and accuracy.
  • Collaborate with other administrative staff to ensure seamless operations and support across departments.
  • Manage incoming and outgoing correspondence, including sorting mail, drafting responses, and distributing communications to appropriate parties.
  • Take minutes during meetings and distribute them to attendees.

Requirements:
  • Bachelor's degree in business administration or related field preferred.
  • Excellent verbal and written communication skills in English are essential.

We invite you to apply if you are ready to contribute to our success with your skills and dedication.

breifcase0-1 years

locationRiyadh

6 days ago
Secretary

Secretary

📣 Job AdNew

Okay

Full-time
About Taib:
Taib is one of the leading companies in the healthcare sector in Saudi Arabia. Established in 2018, Taib provides a wide range of services including home healthcare, ambulance services, employee lounges, at-home vaccinations, corporate wellness programs, and other medical fields. Taib is among the first companies in the Kingdom to be accredited by CBAHI for home healthcare services. The company is fully owned by BLOMINVEST.

Job Title: Secretary
Department: Administration
Location: Riyadh

Job Summary:
The Executive Secretary provides direct administrative support to senior management by managing calendars, coordinating meetings, handling sensitive documents, and ensuring smooth daily operations. This role requires strong communication, follow-up, and multitasking skills, with high attention to confidentiality and professionalism.

Key Responsibilities:
  • Manage executive calendars, confirm appointments, and schedule meetings.
  • Draft agendas, take Minutes of Meeting, and track follow-up actions.
  • Handle emails, calls, and official correspondence with professionalism.
  • Maintain organized filing systems (digital and physical).
  • Coordinate travel arrangements, bookings, and logistics.
  • Act as a liaison between executives and internal/external stakeholders.
  • Support report preparation and maintain confidentiality of information.
  • Follow up on assigned tasks and ensure timely completion.

Qualifications and Skills Required:
  • Bachelor’s degree in Business Administration or related field.
  • 24 years of experience in a similar executive support role.
  • Excellent verbal and written communication in Arabic and English.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Strong skills in calendar management, travel coordination, and follow-up.
  • Ability to draft accurate Minutes of Meeting and official correspondence.
  • Highly organized, proactive, and detail-oriented.

Key Performance Indicators (KPIs):
  • Timeliness of scheduling, documentation, and follow-ups.
  • Quality of communication and task execution.
  • Responsiveness to requests and operational support efficiency.

Personal Attributes:
  • Discreet, trustworthy, and professional.
  • Positive attitude and adaptable to dynamic work environments.
  • Quick learner with strong sense of responsibility.

What Taib Offers:
  • Competitive salary and benefits.
  • Collaborative and professional work environment.
  • Career development opportunities within a growing healthcare company.

breifcase0-1 years

locationRiyadh

6 days ago
Executive Secretary

Executive Secretary

📣 Job AdNew

The Grandeur Co.

Full-time
Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:
  • Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
  • Accompany the CEO on business trips and events to provide essential logistical support.
  • Prepare and organize documents, reports, presentations, and correspondence for the CEO.
  • Screen and prioritize incoming communications.
  • Organize meetings, take minutes, and ensure action items are followed up on.
  • Handle sensitive information with discretion.
  • Coordinate communication between the CEO and both internal and external stakeholders.
  • Assist in preparing for board meetings and other executive events.
  • Maintain organized filing systems.

Qualifications and Requirements:
  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • 35 years of experience in executive-level administrative support.
  • Excellent written and spoken communication skills in Arabic and English.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills.
  • Willingness and ability to travel as required.

breifcase0-1 years

locationAl Khobar

6 days ago
Medical Secretary

Medical Secretary

📣 Job AdNew

Riyadh Hospital

Full-time
Join Our Team as a Medical Secretary!

We are seeking a dedicated Medical Secretary to provide essential secretarial support in a clinical environment. If you have a background in administration and a passion for healthcare, this role is for you.

Responsibilities:
  • Provide secretarial support including scheduling staff meetings and keeping minutes.
  • Receive and screen phone calls, directing them appropriately.
  • Handle correspondence both incoming and outgoing, such as emails, letters, and packages.
  • Maintain organization in the hospital environment through memo preparation, invoicing, appointment letter creation, staff communication facilitation, and document filing.
  • Ensure the security of confidential documents.
  • Prepare invoices or financial statements, assisting in bookkeeping tasks.
  • Maintain organized electronic and paper records for easy accessibility.
  • Conduct research and prepare presentations or reports as assigned.
  • Manage file systems and databases effectively.

Qualifications & Experience:
  • Degree in Business Administration or a related field.
  • Experience in healthcare settings is an advantage.

Skills & Competencies:
  • Proven experience as a medical secretary or in similar administrative roles.
  • Proficient in MS Office and back-office software (*, ERP).
  • In-depth knowledge of office management and basic accounting procedures as well as industry-specific terminology.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Demonstrate integrity and confidentiality in all work.

breifcase0-1 years

locationRiyadh

6 days ago
Executive Secretary

Executive Secretary

📣 Job AdNew

Nesma & Partners

Full-time
Role Overview
As an Executive Secretary at Nesma & Partners, you will play a vital role in assisting the head of department and staff with all office operations and administrative activities. Your responsibilities include maintaining important documents and handling confidential information to ensure timely and accurate business operations according to company policies.

Key Responsibilities
  • Facilitate seamless communication by overseeing correspondence and managing calls to enhance workflow efficiency at an executive level.
  • Exhibit a professional demeanor when handling calls and welcoming visitors.
  • Compose emails and letters for various events and announcements, ensuring professionalism in all communications.
  • Efficiently coordinate meetings, handling all administrative and logistical arrangements.
  • Capture and disseminate meeting minutes and agendas to promote team transparency.
  • Collaborate closely with executives to offer strategic support and insights.
  • Handle confidential information with discretion, reinforcing trust and reliability.
  • Coordinate and execute special projects to contribute to organizational objectives.
  • Organize executive-level events, demonstrating a keen eye for detail.

Qualifications
  • Bachelor's degree in Business Administration or related field.
  • 46 years of related experience in similar roles.
  • Proficiency in English; knowledge of Arabic is preferred.

Skills Required
  • Administrative Assistance and Task Prioritization
  • Confidentiality & Data Privacy
  • Meeting & Event Coordination
  • Strong communication and customer focus skills
  • Ability to cultivate innovation and ensure accountability

breifcase0-1 years

locationDammam

6 days ago
Secretary

Secretary

📣 Job AdNew

National Industrialization Company

Full-time
An Exciting Opportunity for Secretary IV, IT
Join National Industrialization Company (TASNEE) as a Secretary IV in Jubail, reporting directly to the Chief Information Officer. This role offers a chance to provide high-level administrative support within the EBS function, ensuring smooth operations at the management level based on trust, integrity, and accountability.

Job Purpose:
To manage documentation, handle appointments and meetings, prepare statistical reports, and control confidential information, contributing to the efficiency of the management team.

Qualifications:
  • Relevant Diploma or Bachelor’s Degree
  • 2 years of related experience
  • Proficient in relevant software applications (spreadsheets, word processing, database management)
  • Knowledge of administrative procedures and business principles

Key Responsibilities:
  • Prepare correspondence, reports, and materials for presentations.
  • Maintain expense reports and manage travel arrangements.
  • Coordinate meetings, prepare agendas, and take minutes.
  • Perform general clerical duties including photocopying, mailing, and filing.
  • Communicate effectively, both verbally and in writing, to address inquiries.
  • Maintain office systems and ensure adequate supplies and resources.

Essential Skills:
  • Proficient language skills in spelling and grammar
  • Fast and accurate typing
  • Strong attention to detail and confidentiality
  • Time management and organizational skills
  • Excellent interpersonal skills

breifcase0-1 years

locationAl Jubail

6 days ago