Secretary Full-time Jobs in Saudi Arabia

A leading Real Estate Company in Riyadh is seeking an Office Manager to support the CEO Office. The selected candidate will be responsible for managing all secretarial and administrative services, ensuring smooth daily operations and maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

• Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
• Handle day-to-day administrative matters, documents, and visitor interactions independently.
• Manage CEO’s travel arrangements, meeting schedules, and incoming communications.
• Prepare information, reports, and data required for the CEO’s internal and external meetings.
• Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
• Maintain secure and effective filing and data management systems for the CEO office.
• Ensure office equipment, resources, and logistics are available and well-maintained.
• Ensure compliance with company policies, standards, and reporting requirements.
• Contribute to continuous improvement of office systems and practices.

Requirements:

• Diploma or Bachelor’s degree in a relevant field.
• 35 years of experience in a similar Office Manager or Executive Assistant role.
• Advanced proficiency in Arabic & English (spoken and written).
• Strong organizational, communication, and multitasking skills.
• High sense of urgency, professionalism, and confidentiality.
• Ability to adapt to a dynamic executive schedule and travel requirements.

Join our team as an Office Manager at J:OIL.
As an Office Manager, you will play a crucial role in ensuring effective and rapid communication between the company's branches, showrooms, and both external and internal offices.

Key Responsibilities:

• Organize executive agendas and assist in planning appointments, meetings, and conferences.
• Reserve and prepare meeting rooms for the direct supervisor.
• Send invitations and welcome attendees for the direct supervisor’s meetings.
• Take notes during meetings and prepare and distribute meeting minutes.
• Efficiently store and retrieve documents and files.
• Maintain integrity and confidentiality in handling different types of data.
• Draft correspondence in both Arabic and English to a high standard.

Qualifications:

• Bachelor’s degree.
• A minimum of 10 years of practical experience in the relevant job field.
• Proficiency in Arabic (spoken and written) and a good level of English.

About The Client
A regional leader in turnkey interior solutions, this company delivers high-quality products and services across sectors like hospitality, healthcare, retail, and education. With decades of experience, it offers a wide range of furnishings, fixtures, and commercial equipment, combining functionality and design to meet diverse project needs.

About The Role
The position will be based in Riyadh to manage and ensure seamless coordination between the organization and government entities by managing all administrative and regulatory processes related to employee visas, company licensing, and compliance. This role plays a critical part in maintaining legal and procedural integrity across HR and operational functions, especially in alignment with local labor laws and Saudization requirements.

Skills

• Bachelor's degree in Business Administration or any relevant field
• Experience in HR & Office Administration, Government Relations
• Strong knowledge of local labor laws and government procedures, especially in Saudi Arabia (including Saudization policies)
• Experience in visa processing and government liaison work, ideally 58 years in a similar role/capacity
• Strong interpersonal skills to build and maintain relationships with government departments and officials
• Effective in working with HR and other departments to align administrative processes with organizational needs

Join the Niceone team – a leader in digital home retail!
As we expand and strengthen our operations, we welcome you to apply for the Data Entry position. At Niceone, innovation, diversity, and collaboration are the driving forces of our success. We cultivate a supportive, motivating work environment empowering ambitious professionals from all backgrounds.

Key Responsibilities:

• Accurately input, update, and maintain a wide range of data into internal databases and systems.
• Review and verify data for completeness and accuracy, identifying and correcting errors as needed.
• Organize information consistently, ensuring easily retrievable and well-structured data records.
• Handle confidential information responsibly while maintaining strict data privacy standards.
• Collaborate with different teams (Sales, Operations, Customer Service) to support timely information flow.
• Generate reports and summaries from databases as requested by team leaders and managers.
• Assist in process improvements related to data entry, documentation, and workflow efficiency.
• Stay updated on new tools and data management best practices within the digital retail sector.
• Participate in team meetings, training sessions, and continuous skill development initiatives.
• Consistently represent Niceone’s values of professionalism, integrity, and inclusion in all tasks.

Skills and Qualifications:

• Education: High school diploma required; completion of college coursework or degree is a plus.
• Experience: Previous experience in data entry, office administration, or a similar role preferred, but not required.
• Technical Skills: Proficiency with Microsoft Excel, Google Sheets, and data entry systems. Familiarity with digital retail tools and CRMs is an advantage.
• Attention to Detail: Demonstrated accuracy in managing large volumes of data and identifying discrepancies.
• Organizational Skills: Strong ability to prioritize tasks and handle multiple datasets with efficiency.
• Communication: Effective written and verbal skills; able to liaise clearly with team members from diverse backgrounds.
• Integrity & Confidentiality: Commitment to maintaining the privacy and security of sensitive information.
• Adaptability: Willingness to learn, adjust to new technology tools, and thrive in a fast-paced, evolving environment.

Benefits and Growth Opportunities:

• Ongoing learning opportunities, peer mentoring, and defined paths for advancement within operations, analytics, and beyond.
• A team-based environment that celebrates diversity and respect.
• Play a key role in maintaining data quality essential for Niceone's business decisions.
• Access to professional development on the latest digital tools and best practices.
• Supportive approaches to help balance work performance with personal wellbeing.

How to Apply:
If you are ready to make a real impact behind the scenes, submit your up-to-date resume and a brief cover letter highlighting your accuracy and attention to detail. Show us how you reflect Niceone’s values of collaboration and inclusivity.

Join the Niceone team as we expand our digital home retail operations! At Niceone, we champion innovation, inclusivity, and teamwork—values that make us a top choice for ambitious professionals. We provide a motivating, supportive environment where every team member is empowered to succeed and grow. If you have an eye for detail, a passion for maintaining accurate records, and want to launch or advance your career in Data Entry, we invite you to help shape the future of digital retail with us.

Key Responsibilities:

• Precisely enter, update, and manage a range of data fields within digital databases and internal systems.
• Review and verify records for accuracy and completeness, quickly correcting any errors found.
• Maintain organized and well-structured databases to support efficient data retrieval and reporting.
• Safeguard confidential information and adhere strictly to company data privacy and security protocols.
• Work cross-functionally with teams such as Operations, Sales, and Customer Service to enable seamless information flow.
• Generate routine and ad hoc reports from company databases to meet business needs.
• Contribute to ongoing improvements in data entry processes, documentation, and workflow efficiency.
• Stay informed of industry trends and data management best practices related to digital home retail.
• Support organizational initiatives by participating in team meetings, trainings, and skills development programs.
• Demonstrate Niceone’s core values of professionalism, respect, and inclusivity in every task.

Desired Skills and Qualifications:

• Education: Completion of high school required; further education is an asset.
• Professional Experience: Previous exposure to data entry, administrative, or clerical support roles is preferred but not essential.
• Technical Skills: Competence with Microsoft Excel, Google Sheets, and general data entry tools; familiarity with digital retail systems or CRMs is a plus.
• Attention to Detail: Demonstrated ability to spot discrepancies and ensure high levels of data integrity.
• Organization: Strong capability to manage multiple data sets and prioritize tasks effectively.
• Communication: Clear and concise in both written and verbal skills; comfortable collaborating within a diverse team.
• Confidentiality: Unwavering commitment to handling sensitive information with care and integrity.
• Adaptability: Enthusiasm for learning, embracing new technology, and thriving in a dynamic environment.
• Diversity & Inclusion: Dedication to fostering a respectful, equitable, and welcoming workplace for all.

Benefits & Development:

• Professional Advancement: Continuous training, mentorship, and well-defined career progression throughout operations and analytics teams.
• Diverse & Inclusive Culture: Collaborative setting that celebrates individuality and ethics.
• Meaningful Impact: Directly support strategic business decisions and digital operations by ensuring data accuracy.
• Ongoing Training: Regular access to workshops on new digital tools, data entry techniques, and productivity improvements.
• Work-Life Support: Flexible environment supporting both job performance and personal well-being.

Application Criteria:

• High school diploma required; advanced qualifications desirable.
• Some exposure to data entry or office administration responsibilities preferred.
• Strong computer literacy and enthusiasm for learning new digital programs.
• Proven organizational skills with a focus on accuracy and efficiency.
• Demonstrated respect for data privacy and ethical information management.
• Commitment to inclusive teamwork and upholding Niceone’s core values.

Are you ready to join a future-focused company and make an essential contribution behind the scenes? Please submit your most recent resume and a cover letter describing your attention to detail, accuracy, and why you believe you’re a great match for Niceone’s data-driven team. Illustrate how your values and skills can help us excel in digital retail, and take the next step in shaping your career with Niceone.

Join Our Team as an Administrative Specialist!

Alnafitha IT is seeking a skilled Administrative Specialist to support our Administration and Facilities Manager. This role is essential in executing various administrative and operational tasks within our organization.

Job Summary/Objective
The Administration and Facilities Specialist assists in maintaining accurate employee records, processing HR documentation, and coordinating offsite logistics for office assets.

Key Responsibilities

• HR Documentation: Coordinate and maintain personnel records, prepare HR documents, and ensure compliance with regulations.
• Employee Data Management: Update employee information and manage changes in status, benefits, and other relevant data.
• Employee Records: Maintain organized and up-to-date employee records, and assist in archiving records according to retention policies.
• Employee Relations Support: Respond to employee inquiries, provide information on policies, and address concerns professionally.
• HR Processes and Transactions: Assist in coordinating HR processes like onboarding, offboarding, and transfers.
• Social Insurance Management: Prepare documentation for social insurance and health insurance coordination.

Requirements

• Bachelor’s degree in business administration or a related field.
• 24 years of proven experience in HR administration or related roles.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Familiarity with HRIS and labor laws.
• Strong problem-solving skills and the ability to handle conflicts.

Join the Alfaisal University Team!
We are seeking a dedicated and organized Administrative Specialist to support our College of Business. This role involves assisting the department head in managing daily operations, coordinating activities, and ensuring efficient communication within the department.

Primary Duties & Responsibilities:

• Develop an understanding of the Bachelor Business Administration (BBA) program.
• Oversee daily office activities including email responses and form processing.
• Implement policies to ensure compliance with academic standards.
• Advise and track student performance.
• Supervise the college assessments and maintain quality assurance.
• Manage schedules, orientations, and events effectively.
• Keep accurate records for reporting purposes.
• Manage departmental statistics and data reporting.

Qualifications And Competencies:

• Bachelor’s degree in Business Administration, Human Resources, Public Relations, or equivalent.
• Minimum of four (04) years’ experience in an administrative or student services role.

Join Our Team as a Librarian at ISG Jubail!
ISG Jubail is looking for a passionate and dynamic Librarian to foster a love of literacy and learning among our students. In this role, you will provide students with the resources and guidance they need to become conscientious thinkers and global citizens.
Position Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people.
• Maintain knowledge of ISG District policies and library procedures.
• Model ISG Guiding Principles within the library.
• Lead library activities and manage day-to-day operations including supervision and circulation desk management.
• Develop and maintain digital databases and oversee eBook processes.
• Collaborate with teachers to integrate library skills into the curriculum.
• Foster a culture of reading and literacy appreciation among students.

Qualifications:

• Bachelor's degree in a related field; a degree in Library Science is preferred.
• Teacher/Librarian certification and an advanced degree in a related field are also desirable.
• Library experience and a demonstrated ability to collaborate effectively.

Skills:

• Strong problem-solving and time management skills.
• Excellent interpersonal and communication skills.
• Fluency in English, both oral and written.
• A proactive attitude and flexibility in a collaborative setting.

Application Details:
The position is full-time with a start date of August 132025. We are looking for a Saudi national or dependent. If you are committed to inspiring young learners and contributing to a strong community, we encourage you to apply!

Join Aljomaih Tyres as a Secretary
We are seeking a motivated and skilled Secretary to join our team in Jeddah. This role is pivotal in ensuring effective office operations and communication within the company.

Key Responsibilities:

• Manage office tasks efficiently and with precision.
• Produce meeting minutes and documents in both Arabic and English.
• Utilize Excel and other software to maintain organized documentation.

Qualifications:

• Saudi nationality required.
• A minimum of 3 years' experience in a secretarial role.
• Proficiency in English (both written and spoken) is essential.

Join us to contribute to a dynamic team and help facilitate smooth office operations.

Join Our Team as a Secretary!
At Smart Touch, we pride ourselves on providing excellent marketing solutions to our valued clients. We're looking for a proactive and detail-oriented Secretary to support our team in various administrative tasks and project management. If you’re an organized individual with strong communication skills, we want you on our team!

General Qualifications:

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

Key Responsibilities:

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

We look forward to receiving your application and potentially welcoming you to our SMART TOUCH family!

Join Our Team as a Secretary!
At Smart Touch, we pride ourselves on providing excellent marketing solutions to our valued clients. We're looking for a proactive and detail-oriented Secretary to support our team in various administrative tasks and project management. If you’re an organized individual with strong communication skills, we want you on our team!

General Qualifications:

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

Key Responsibilities:

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

We look forward to receiving your application and potentially welcoming you to our SMART TOUCH family!

Join Our Team as an Executive Secretary!
Gasoline Petroleum Services Co is seeking a dedicated Executive Secretary to support our senior management team in Riyadh. This vital role requires strong organizational and administrative skills to ensure smooth operations.

Key Responsibilities:

• Manage and organize the executive schedules.
• Coordinate meetings and special events within the company.
• Prepare and distribute administrative documents and reports.
• Handle phone calls and email correspondence efficiently.
• Assist in budget preparation and financial reporting.
• Provide daily administrative support to various teams.
• Organize travel and accommodation for staff when necessary.
• Update and maintain company databases and information.
• Interact professionally with clients and suppliers.
• Contribute to improving administrative processes within the organization.

Preferred Candidate Qualifications:

• Previous experience in secretarial or administrative roles.
• Strong organizational skills and effective time management.
• Excellent communication skills in Arabic and English.
• Ability to handle sensitive information discreetly.
• Proficient in office computer applications.
• Capable of working under pressure and meeting targets.
• Flexibility in handling multiple tasks.
• Team spirit and ability to collaborate with others.
• Attention to detail and accuracy in work.
• Initiative and responsibility taking are highly valued.

Join Our Team as a Legal Secretary/Admin Assistant at Al Tamimi & Company!

We are looking for a dedicated and detail-oriented Legal Secretary/Admin Assistant to provide essential support to our team of lawyers. At Al Tamimi, we pride ourselves on our commitment to diversity, equity, and inclusion, ensuring that every team member can thrive in a supportive work environment.

Key Responsibilities:

• Provide administrative support to one or more lawyers.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data.
• Assist with processing, amending, and proofreading legal documents.
• Participate in the billing process by preparing invoices and tracking client payments.
• Maintain lawyers' calendars, planning and scheduling meetings and travel arrangements.
• Screen, direct, and prioritize incoming calls and emails for lawyers.

Qualifications:

• 5+ years of secretarial experience in a professional services company.
• Familiarity with legal documents and terminology.
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook).
• Experience with legal technology, including document management systems.
• Superior written and oral communication skills in English.
• Strong interpersonal skills and the ability to build relationships with senior executives.
• Exceptional organizational and problem-solving skills.

At Al Tamimi, we strive to create an inclusive culture where everyone can realize their potential. We welcome applications from varied backgrounds and encourage individuals with disabilities to apply.

Join us in making a meaningful impact within the legal profession!

Join our esteemed team as a Legal Secretary at a top international law firm in Riyadh!

We are seeking a bright and experienced Legal Secretary to support our senior lawyers in a busy, hands-on role. Your responsibilities will include managing documents, coordinating meetings, and preparing client materials.

Key Responsibilities:

• Manage documents and diaries for senior lawyers
• Coordinate meetings and prepare client materials
• Support the billing process by tracking time and issuing invoices
• Liaise with the finance team to ensure compliance checks are in place

If you thrive in an organized environment and enjoy being the go-to person for getting things done, this is a brilliant opportunity to advance your career in a collaborative and professional setting.

Requirements:

• Fluency in English is essential
• Arabic is a bonus, but not required

Join Clifford Chance as an Executive Secretary!
As one of the largest international law firms globally, we pride ourselves on our inclusive, friendly, and team-based approach to work. Our Riyadh office is seeking a motivated and detail-oriented Executive Secretary.

About the Role
The Executive Secretary will support fee earners and the Office Manager, managing responsibilities in a fast-paced environment. You will foster collaborative relationships across departments, ensuring effective communication.

Key Responsibilities:

• Manage calendars and schedules, acting as the main contact for internal and external communications.
• Organize travel arrangements, including bookings and visas.
• Ensure timely entry and submission of time records and expenses.
• Assist with drafting emails, letters, and managing documents.
• Support the LSS team during absences and provide reception cover as needed.

Qualifications:
Applicants should possess a University Degree and have excellent English communication skills. Intermediate to advanced IT skills involving MS Word, PowerPoint, Outlook, and Excel are required. Strong organizational skills and the ability to work in a demanding environment are essential.

Working Conditions:
This is a Hybrid role requiring at least 80% of your time spent in the office. We promote equal opportunities and a diverse work environment where everyone is valued for their unique perspectives.

Join Our Team as an Executive Secretary at International Schools Group!

The Executive Secretary to HS Assistant Principals and IB/AP Coordinator plays a vital role in supporting the seamless operation of the American School Dhahran. You will be the heart of administrative support, ensuring effective communication and coordination across various stakeholders.

Key Responsibilities:

• Provide administrative support to HS Assistant Principals and IB/AP Coordinator.
• Manage calendars, appointments, emails, and correspondence.
• Ensure the safety and security of children and young people.
• Maintain an organized and efficient office environment.
• Coordinate high school events, student ID processing, and academic operations.
• Organize and store IB/AP examinations securely.

Qualifications:
The ideal candidate will possess a Bachelor's degree in a relevant field and have strong IT skills.

Experience & Skills:

• Prior experience in secretarial roles is preferred.
• Excellent command of English, both written and spoken.
• Highly developed organizational and communication skills.
• Maturity to handle various situations with discretion.

At ISG, we value commitment, integrity, and a safe learning environment for our students. If you are passionate about education and support, we encourage you to apply and become part of our dedicated team!

Join Our Team as an Executive Secretary at International Schools Group!

The Executive Secretary to HS Assistant Principals and IB/AP Coordinator plays a vital role in supporting the seamless operation of the American School Dhahran. You will be the heart of administrative support, ensuring effective communication and coordination across various stakeholders.

Key Responsibilities:

• Provide administrative support to HS Assistant Principals and IB/AP Coordinator.
• Manage calendars, appointments, emails, and correspondence.
• Ensure the safety and security of children and young people.
• Maintain an organized and efficient office environment.
• Coordinate high school events, student ID processing, and academic operations.
• Organize and store IB/AP examinations securely.

Qualifications:
The ideal candidate will possess a Bachelor's degree in a relevant field and have strong IT skills.

Experience & Skills:

• Prior experience in secretarial roles is preferred.
• Excellent command of English, both written and spoken.
• Highly developed organizational and communication skills.
• Maturity to handle various situations with discretion.

At ISG, we value commitment, integrity, and a safe learning environment for our students. If you are passionate about education and support, we encourage you to apply and become part of our dedicated team!