Secretary Full-time Jobs in Saudi Arabia

Join Eyad Reda Law Firm LLP as an Executive Assistant!
We are seeking a dynamic and organized individual to manage the overall operations of our office, ensuring a smooth and efficient workflow.

Key Responsibilities:

• Oversee the daily functioning of the office and provide administrative support to the executive partner.
• Handling scheduling, correspondence, and communications for the executive partner and team members.
• Coordinate meetings, appointments, and travel arrangements as necessary.
• Assist in the preparation of reports and presentations to ensure clear communication and professionalism.
• Serve as the primary contact for internal and external stakeholders, efficiently handling inquiries and requests.
• Maintain office records ensuring confidentiality and accuracy.
• Collaborate with administrative staff to support seamless operations across departments.
• Manage incoming and outgoing correspondence and take minutes during meetings.

Requirements:

• Bachelor's degree in business administration or a related field preferred.
• Fluency in English is essential.
• Excellent verbal and written communication skills.

About Eyad Reda Law Firm LLP:
Founded in 2009, we are a leading law firm in Saudi Arabia committed to delivering exceptional legal services. Our expertise spans various areas, including corporate law, litigation, and regulatory compliance. We pride ourselves on our client-centric approach and dedication to excellence.

Join Bayut KSA as a Human Resources Coordinator!
As the leading property portal in the Kingdom, Bayut is dedicated to connecting millions of users with their ideal homes. With a commitment to providing the best online search experience, we are seeking a skilled Human Resources Coordinator to assist our HR department in various critical functions.

Key Responsibilities:

• Recruitment & Onboarding:
  • Assist in sourcing candidates and scheduling interviews.
  • Support the onboarding process, including document collection, orientation, and training coordination.
  • Maintain and update employee records in the HR system.
• Employee Relations & Support:
  • Act as a point of contact for employee inquiries regarding HR policies and benefits.
  • Assist in handling employee grievances and escalating issues when necessary.
  • Organize employee engagement activities and wellness programs.
• HR Administration & Compliance:
  • Ensure HR policies and procedures comply with labor laws and company regulations.
  • Assist in processing payroll, leave requests, and benefits administration.
  • Prepare HR reports, track attendance, and maintain employee files.
• Performance & Training Support:
  • Coordinate training sessions and track employee development plans.
  • Support performance appraisal processes and feedback collection.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

Bayut is an equal-opportunity employer, celebrating diversity and commitment to creating an inclusive environment for all employees.

Join Bayut KSA as a Human Resources Coordinator!
As the leading property portal in the Kingdom, Bayut is dedicated to connecting millions of users with their ideal homes. With a commitment to providing the best online search experience, we are seeking a skilled Human Resources Coordinator to assist our HR department in various critical functions.

Key Responsibilities:

• Recruitment & Onboarding:
  • Assist in sourcing candidates and scheduling interviews.
  • Support the onboarding process, including document collection, orientation, and training coordination.
  • Maintain and update employee records in the HR system.
• Employee Relations & Support:
  • Act as a point of contact for employee inquiries regarding HR policies and benefits.
  • Assist in handling employee grievances and escalating issues when necessary.
  • Organize employee engagement activities and wellness programs.
• HR Administration & Compliance:
  • Ensure HR policies and procedures comply with labor laws and company regulations.
  • Assist in processing payroll, leave requests, and benefits administration.
  • Prepare HR reports, track attendance, and maintain employee files.
• Performance & Training Support:
  • Coordinate training sessions and track employee development plans.
  • Support performance appraisal processes and feedback collection.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

Bayut is an equal-opportunity employer, celebrating diversity and commitment to creating an inclusive environment for all employees.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

Join PwC as an Executive Assistant
At PwC, our people in business services and support are dedicated to providing efficient and effective administrative support that enables smooth operations within the organization. This role involves high-level administrative tasks that facilitate organizational effectiveness.

Key Responsibilities:

• Customer Support:
  Manage online diaries, book appointments, and arrange meetings. Ensure executives attend meetings on time with all necessary documentation.
• Call Management:
  Timely message delivery to executives.
• Email Management:
  Monitor and manage executives’ email inboxes during their absences.
• Client Relationships:
  Establish strong working relationships with clients and assist other EAs during busy times.
• Internal Process:
  Proactively plan meetings, organize catering and IT requirements, and greet visitors.
• General Administration:
  Proofread and finalize documents, maintain filing systems, and update contact databases.
• Learning and Growth:
  Exercise confidentiality and comply with PwC policies. Assist with organizing events and build a strong network within the company.

Qualifications:
Experience in administrative support is essential. Desired skills include communication, analytical thinking, and customer service excellence. Familiarity with various administrative tools and processes is advantageous.

We seek talented individuals who can bring their skills to a dynamic and collaborative environment. Join us to make a meaningful impact!

Join M Hotel Al Dana Makkah as a Telephone Operator!
As a Telephone Operator, you will be the first point of contact for our guests, providing a professional and customer-focused response. Your role is essential in creating memorable experiences during their stay.

Key Responsibilities:

• Receive Guest calls warmly and professionally.
• Communicate effectively with relevant departments to ensure seamless service.
• Address queries politely, consistently exceeding expectations.
• Greet guests by name during calls, adhering to our standards.
• Maintain updated knowledge of hotel services and local offerings.
• Utilize the Opera Guest profile system to enhance guest interactions.
• Manage long-distance call vouchers and maintain accurate call records.
• Ensure prompt and efficient guest wake-up calls.
• Operate the switchboard efficiently for internal and external calls.
• Take messages for guests and management as per standards.
• Comply with environmental, health, and safety standards.

About M Hotel Al Dana Makkah:
M Hotel Al Dana Makkah is a four-star hotel located in Makkah, offering an ideal base for both leisure and business travelers. With a contemporary design featuring 611 spacious rooms, the hotel provides exemplary comfort and convenience, along with various dining options, 24-hour room service, and free WiFi.
Join us and be a part of an exceptional hospitality experience!

Join M Hotel Al Dana Makkah as a Telephone Operator!
As a Telephone Operator, you will be the first point of contact for our guests, providing a professional and customer-focused response. Your role is essential in creating memorable experiences during their stay.

Key Responsibilities:

• Receive Guest calls warmly and professionally.
• Communicate effectively with relevant departments to ensure seamless service.
• Address queries politely, consistently exceeding expectations.
• Greet guests by name during calls, adhering to our standards.
• Maintain updated knowledge of hotel services and local offerings.
• Utilize the Opera Guest profile system to enhance guest interactions.
• Manage long-distance call vouchers and maintain accurate call records.
• Ensure prompt and efficient guest wake-up calls.
• Operate the switchboard efficiently for internal and external calls.
• Take messages for guests and management as per standards.
• Comply with environmental, health, and safety standards.

About M Hotel Al Dana Makkah:
M Hotel Al Dana Makkah is a four-star hotel located in Makkah, offering an ideal base for both leisure and business travelers. With a contemporary design featuring 611 spacious rooms, the hotel provides exemplary comfort and convenience, along with various dining options, 24-hour room service, and free WiFi.
Join us and be a part of an exceptional hospitality experience!

Join Our Team as a Data Entry Clerk!

We at Jobstronaut are seeking a detail-oriented and reliable Data Entry Clerk to become an integral part of our team located in Al-Ahsa, KSA. If you have a keen eye for detail and enjoy managing data, this position is for you!

Job Responsibilities:

• Enter and update data in databases, spreadsheets, and internal systems.
• Verify accuracy and completeness of data before entering.
• Maintain data confidentiality and adhere to company policies.
• Retrieve and review data for reports, audits, and internal use.
• Perform regular backups to ensure data preservation.
• Maintain organized records and files.
• Respond to data-related inquiries in a timely and professional manner.
• Collaborate with other departments to ensure data accuracy and consistency.

Requirements:

• High school diploma or equivalent; additional certifications are a plus.
• Proven experience in data entry or administrative roles.
• Fast and accurate typing skills.
• Proficiency in Microsoft Office (especially Excel) and data entry software.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive information with integrity and confidentiality.
• Strong communication and time management skills.

We encourage all qualified individuals to apply and look forward to welcoming you to our dynamic team!

Join Our Team as an Executive Secretary!
Almana Hospitals is seeking a dedicated Executive Secretary to support our operations in the Eastern Province. With a rich history since 1949, we are committed to providing high-quality healthcare services and maintaining our standards through innovative practices.

Key Responsibilities:

• Provide administrative support to management.
• Ensure effective communication and correspondence.
• Manage schedules and coordinate meetings.
• Prepare reports and documents as needed.

Requirements:

• 13 years of experience in a Secretary role.
• Strong written and verbal communication skills in English.

If you are looking for a dynamic work environment where you can grow your career, we invite you to apply!

Join Our Team!
We are seeking a dedicated and experienced Executive Assistant to support the Managing Director at Hapag-Lloyd AG in Jiddah, Makkah, Saudi Arabia. This role is critical to enhancing the effectiveness and efficiency of our office operations.

Overall Job Purpose:
The Executive Assistant will assist in managing daily workflows and administrative tasks while maintaining a professional demeanor that fosters trust and confidentiality. You will be a proactive participant in a dynamic environment, showcasing your ability to prioritize and manage multiple tasks with ease.

Key Responsibilities:

• Executive Support: Act as a trusted partner and first point of contact for internal and external stakeholders.
• Manage the Managing Director's calendar and coordinate meetings.
• Prepare necessary documents for meetings, including reports and presentations.
• Organize travel logistics and schedule.
• Provide secretarial support and coordinate communication with key stakeholders.

Qualifications:

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role; experience in shipping or logistics preferred.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

Soft Skills:

• Excellent organizational and time management skills.
• Proficient communication skills.
• Strong interpersonal skills for building relationships.
• Problem-solving abilities and attention to detail.
• Confidentiality and trustworthiness are crucial.
• Ability to adapt to changing priorities effectively.

Join Our Team!
We are seeking a dedicated and experienced Executive Assistant to support the Managing Director at Hapag-Lloyd AG in Jiddah, Makkah, Saudi Arabia. This role is critical to enhancing the effectiveness and efficiency of our office operations.

Overall Job Purpose:
The Executive Assistant will assist in managing daily workflows and administrative tasks while maintaining a professional demeanor that fosters trust and confidentiality. You will be a proactive participant in a dynamic environment, showcasing your ability to prioritize and manage multiple tasks with ease.

Key Responsibilities:

• Executive Support: Act as a trusted partner and first point of contact for internal and external stakeholders.
• Manage the Managing Director's calendar and coordinate meetings.
• Prepare necessary documents for meetings, including reports and presentations.
• Organize travel logistics and schedule.
• Provide secretarial support and coordinate communication with key stakeholders.

Qualifications:

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role; experience in shipping or logistics preferred.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

Soft Skills:

• Excellent organizational and time management skills.
• Proficient communication skills.
• Strong interpersonal skills for building relationships.
• Problem-solving abilities and attention to detail.
• Confidentiality and trustworthiness are crucial.
• Ability to adapt to changing priorities effectively.

Join the International Schools Group (ISG) as an Executive Assistant!
We are looking for a dedicated and skilled individual to support our Athletics and Activities Director as well as school-based coordinators in planning and executing various after-school programs, clubs, field trips, and WOW trips across all ISG schools. Your role will be essential in ensuring smooth financial tracking, booking logistics, and coordination across our co-curricular offerings.

Key Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people.
• Provide administrative support to the Athletics and Activities Director and School-Based Coordinators.
• Handle all correspondence and prepare invoices and other financial documents.
• Manage logistics for travel arrangements and coordinate schedules for ASAs, clubs, and field trips.
• Maintain organized records, both electronic and paper, ensuring easy access for all stakeholders.
• Assist in organizing school events and inter-school trips.
• Collaborate with finance teams to manage student financial needs for clubs and trips.
• Prioritize tasks to meet deadlines and respond to urgent requests effectively.

Qualifications:

• Bachelor’s degree in a relevant field.
• Strong understanding of administrative systems, budgeting, and travel logistics.
• Experience in an educational environment preferred.
• Excellent command of English, high attention to detail, and strong organizational skills.

We are committed to providing a safe and supportive environment for our staff and students. If you thrive in dynamic settings and excel in communication and collaboration, we encourage you to apply!

Join Alkhorayef Petroleum Company as an Executive Secretary
As a leading oil and gas services company headquartered in Dammam, we pride ourselves on our commitment to excellence and innovation. We invite you to be part of our dynamic team and contribute to the success of our operations across three continents.

Responsibilities:

• Serve as the primary contact between the president and internal & external stakeholders, handling correspondence, emails, and phone calls professionally.
• Plan and coordinate meetings, including preparing agendas and ensuring all participants are informed.
• Take accurate minutes during meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries and accommodations.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items to ensure timely execution of tasks.
• Provide administrative support to the president and executive team in daily operations.
• Handle confidential information with discretion and prioritize tasks for efficient workflow.
• Perform other related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or equivalent.
• At least 4 years of experience in a similar role.
• Strong background in executive administrative assistance.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and fluent in Arabic & English.

Join Our Dynamic Team as a Human Resources Coordinator!

At Marriott International, we are dedicated to providing equal opportunities and fostering an inclusive culture. We are seeking a Human Resources Coordinator to join our team in Mecca, Makkah, Saudi Arabia.

Role Overview:
The Human Resources Coordinator is responsible for creating and maintaining filing systems, handling office correspondence, and assisting candidates with application procedures. This role involves maintaining confidentiality, answering inquiries from employees regarding HR policies, and ensuring a positive and organized environment within the HR department.

Key Responsibilities:

• Create and maintain filing systems for employee records.
• Assist with new employee personnel files and application procedures.
• Respond to employee inquiries about HR programs and policies.
• Maintain confidentiality and security of employee records.
• Prepare and route office correspondence as needed.
• Support management in addressing employee relations issues.

Qualifications:
Applicants should have at least a high school diploma or equivalent and a minimum of 1 year of related work experience. No supervisory experience is necessary, and all candidates must be Saudi nationals.

At Marriott, we believe our associates are our greatest asset, and we are committed to providing them with opportunities for personal growth and professional development. Join us and be part of a diverse team that values culture, talent, and unique experiences!

Join Our Team as an Office Manager!
At Petromin Corporation, we are dedicated to fostering a transformative mobility experience for our employees and clients. As an Office Manager, you will play a vital role in supporting our CEO and managing the essential communication required for our operations.

About the Role:
In this position, you will provide high-level administrative support to the CEO, including:

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

What We Offer:
As part of our team, you can expect:

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

Join Us:
We encourage applications from all individuals, but preference will be given to Saudi nationals. Let’s innovate the future of mobility solutions together!

Join Our Team as an Office Manager!
At Petromin Corporation, we are dedicated to fostering a transformative mobility experience for our employees and clients. As an Office Manager, you will play a vital role in supporting our CEO and managing the essential communication required for our operations.

About the Role:
In this position, you will provide high-level administrative support to the CEO, including:

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

What We Offer:
As part of our team, you can expect:

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

Join Us:
We encourage applications from all individuals, but preference will be given to Saudi nationals. Let’s innovate the future of mobility solutions together!