Secretary Full-time Jobs in Saudi Arabia

• Complex diary and inbox management across multiple time zones
• Managing priorities and workflows as gatekeeper for Partners
• Liaising directly with clients, internal stakeholders, and external counsel
• Preparing, formatting, and proofreading legal and transactional documents
• Managing billing, invoicing, work in progress, and matter administration
• Support business development activities including presentations and pitches
• Coordinating travel, meetings, and logistics, often at short notice
• Ensuring matters are managed according to firm protocols

• Proven experience as a Legal PA in a global or top-tier international law firm
• Experience supporting Partners rather than large Associate pools
• Strong exposure to billing and invoicing
• Highly organized, proactive, and commercially aware
• Confident communication skills to manage senior stakeholders
• Professional demeanor, discretion, and calm under pressure

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

• Reviewing data-related forms, coding them, and ensuring their completeness.
• Entering data and information into the computer according to the programs.
• Reviewing classification codes for entered data and information, and correcting errors.
• Storing the entered information.
• Creating necessary backups for stored data and information.
• Adhering to instructions related to data and information confidentiality.

• Programming and Computer Science
• Information Technology
• Data Science

• Data Inspection (Advanced)
• Data Collection (Advanced)

• Arabic (Advanced)
• English (Advanced)

• Implementing HR policies and ensuring compliance with local labor laws.
• Managing employee relations to foster a supportive workplace culture.
• Coordinating recruitment, onboarding, and training initiatives.
• Collaborating with leadership to align HR strategies with organizational goals.

• Proficiency in Employee Relations and a comprehensive understanding of HR laws in Saudi Arabia.
• Effective communication, organizational, and problem-solving skills to enhance team performance.
• Experience in talent acquisition, onboarding, and employee engagement strategies is a significant advantage.
• A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Fluency in English is required.

• AI-Driven Recruitment: Support the recruitment process using AI-powered technologies.
• Talent Assessment: Assist in creating interview modules for evaluating candidates.
• Employee Onboarding: Coordinate onboarding processes to familiarize new hires with AI tools.
• Data Administration: Maintain accurate employee records and generate insights from HRIS data.
• Process Optimization: Identify HR tasks for automation to enhance efficiency.

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• Candidates must meet the requirements of the Tamheer program.
• Proficiency in Microsoft 365/Google Workspace and interest in AI tools.
• Exceptional communication skills.
• Adaptability and willingness to experiment with new digital tools.

• Basic understanding of data visualization tools such as Excel or Power BI.

• Hands-on experience in a tech-integrated HR environment.
• Mentorship from industry leaders in AI.
• Opportunities for professional development in People Operations and Digital Transformation.

• Quotation Management: Prepare and manage accurate quotations for projects, ensuring competitive pricing and compliance with specifications.
• Customer Interaction: Serve as a primary point of contact for customers, providing exceptional service and addressing inquiries effectively.
• Technical Submittals: Create and submit detailed technical documentation for projects, ensuring alignment with client requirements.
• Value Engineering: Propose solutions to enhance project efficiency and optimize specifications.
• Document Preparation Support: Assist in preparing various project-related documents, maintaining organized records.
• Technical Support: Provide assistance to internal teams and clients as needed.

• Bachelor’s degree in Engineering, Architecture, or a related technical field.
• 2+ years of experience in a technical support or coordination role.
• Strong knowledge of industry standards and technical documentation.

• Excellent analytical and problem-solving abilities.
• Proficiency in Microsoft Office Suite and relevant documentation software.
• Strong communication skills, both verbal and written.
• Detail-oriented with excellent organizational skills.

• Assist with research projects by preparing materials, conducting experiments, and organizing data.
• Supervise and assist students and junior staff during laboratory sessions, ensuring compliance with lab protocols and safety standards.
• Perform routine laboratory duties, including maintenance of equipment and inventory management.
• Implement lab safety policies and conduct regular self-inspections to ensure a secure research environment.
• Maintain accurate records of lab activities and assist with administrative aspects of lab operations.
• Provide technical guidance and training to staff and students on laboratory techniques and safety protocols.
• Participate in professional development activities to stay current with laboratory procedures.
• Contribute to research-related documentation such as reports and grant support materials.
• Ensure professionalism and confidentiality in all duties.
• Perform additional duties as assigned by the manager.

• Bachelor's degree in a scientific or health-related field (*, Science, Biomedical Sciences, Pharmacy, or Engineering).
• A minimum of three years of experience in a research laboratory environment or related fields.

• Conduct research using credible primary and secondary sources
• Collect, organize, and analyze qualitative and quantitative data
• Prepare structured summaries, briefs, and research reports
• Verify source credibility and ensure information accuracy
• Maintain organized research files and documentation systems
• Assist in compiling presentations and data insights
• Identify trends, patterns, and key findings from research data
• Follow established methodologies and reporting guidelines

• Bachelor’s degree in Business, Economics, Social Sciences, Statistics, or a related field (or equivalent experience)
• Strong analytical and critical thinking skills
• Excellent written communication abilities
• Proficiency in Microsoft Excel, Google Sheets, or similar tools
• Familiarity with research databases or analysis tools is a plus
• High attention to detail and strong organizational discipline
• Ability to manage multiple assignments and meet deadlines
• Comfortable working independently in a remote setting

• Enter and update data in our systems with high accuracy.
• Review and correct entered data to maintain data integrity.
• Prepare invoices and periodic reports.
• Interact with various data management rules and guidelines.

• Proficient in Microsoft Office applications, especially Excel.
• Fast and accurate data entry skills.
• Strong organizational skills with attention to detail.
• Ability to work under pressure and meet deadlines.
• Advanced English language skills.
• Ability to teach Arabic to non-native speakers.

• Required Qualification: High School Diploma or higher
• Total Experience Required: 2 years of experience
• Experience in the Required Field: Experience in entering, updating, and managing data accurately in computer systems
• Technical Skills: Proficiency in MS Office (Excel, Word), attention to detail, and fast typing skills
• Languages: Professional proficiency in English (Arabic is a plus)

• Perform routine administrative duties such as managing correspondence, filing, and document preparation.
• Assist in scheduling meetings and appointments, preparing agendas, and recording minutes.
• Handle incoming and outgoing emails, phone calls, and inquiries professionally.
• Support managers in day-to-day administrative activities.
• Manage bookings for flights, hotels, and transportation for company trips.
• Act as the primary point of contact for staff regarding travel inquiries and last-minute changes.
• Ensure confidentiality and accuracy in handling office documents.

• A minimum of a high school diploma is required; a bachelor's degree in business administration or a related field is preferred.
• Strong organizational, communication, and multitasking skills.
• Attention to detail with the ability to follow instructions accurately.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent English proficiency (written and spoken) is mandatory.
• Saudi Nationality is a mandatory requirement.

• Organize daily incoming correspondence, making preliminary assessments and handling responses appropriately.
• Compose and prepare routine correspondence and documents, including simple interpretations as requested.
• Prepare, assemble, and distribute various reports and documents.
• Screen incoming telephone calls, providing information or referring matters to the appropriate person.
• Keep the calendar updated to facilitate appointment and meeting schedules.
• Establish and maintain filing systems, records, and databases of business contacts.
• Arrange meetings and take minutes as needed.
• Organize business travel arrangements and assist with various administrative duties.

• College diploma in secretarial training or relevant experience.
• Fluency in written and spoken English.
• Computer literacy and typing skills (60wpm accurately).
• Capable of dealing with confidential matters discreetly.
• Proactive, approachable character with strong teamwork abilities.
• Ability to work under pressure in a fast-paced environment.

• Prepare and draft brokerage agreements in accordance with Saudi real estate regulations.
• Create and manage accurate rental contracts.
• Upload and maintain property listings on platforms such as Aqar and Bayut.
• Coordinate with agents and internal teams regarding listing information, photos, and documentation.
• Maintain organized digital records and contract databases.
• Support the brokerage team with administrative tasks and reporting.
• Ensure compliance with regulatory requirements and assist in licensing documentation.

• Saudi National (mandatory).
• Eligible to obtain or currently hold a FAL Real Estate License.
• Strong command of English (written and spoken).
• Proficiency in Microsoft Excel and Word.
• Comfortable with online systems and marketing platforms.
• Excellent attention to detail and organizational skills.
• Able to manage multiple tasks and meet deadlines.

• Previous experience in real estate administration or a similar role.
• Familiarity with Saudi property platforms such as Aqar and Bayut.
• Understanding of brokerage documentation and leasing processes.

We are seeking a detail-oriented Data Entry Agent to accurately input, update, and maintain information in our database systems while ensuring data integrity and confidentiality. The successful candidate will be responsible for verifying data accuracy, performing quality checks on entered information, organizing digital files, and generating reports as needed. This role requires strong attention to detail, proficiency in computer applications, excellent typing skills, and the ability to work efficiently in a fast-paced environment while meeting daily productivity targets.

• Manage and oversee general administration and organizational operations.
• Supervise equipment movement and maintenance activities on sites.
• Handle governmental registrations for labor licenses and operational permits.
• Manage procurement requests and oversee vendor registrations.
• Monitor HR department tasks relating to governmental regulations.
• Ensure effective communication between administration and other departments.

• Proven experience as an Administrative Manager in a contracting company.
• Strong organizational and administrative management skills.
• Ability to manage teams and delegate tasks efficiently.
• Familiarity with contracting operations and industry standards.
• Excellent communication and interpersonal skills.
• Proficiency in office software and administrative tools.

• Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries in line with firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
• Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
• Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
• Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
• Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
• Commercial and financial awareness, with confidence supporting billing and compliance processes.
• Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
• Excellent communication skills in English and Arabic.
• Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.

• Manage complex diaries and inboxes across different time zones.
• Act as a gatekeeper for the Partners, overseeing priorities and workflows.
• Liaise directly with clients and internal/external stakeholders.
• Prepare, format, and proofread legal documents and agreements.
• Handle billing, invoicing, and matter administration with precision.
• Support business development initiatives and prepare presentations.
• Coordinate travel and meetings, often on short notice.
• Ensure matters are properly opened, managed, and closed according to firm protocols.

• Proven experience as a Legal PA in a global or top-tier law firm.
• Experience in supporting Partners rather than Associates.
• Strong organizational and proactive skills.
• Excellent communication abilities for managing senior stakeholders.
• Professional demeanor, with the ability to remain calm under pressure.