Secretary Full-time Jobs in Saudi Arabia

Join Almana Hospitals as a Human Resources Coordinator!
We are looking for a dedicated HR professional to join our team at Almana Hospital in the Eastern Province, as part of the Tamheer Program. Almana Hospitals have been a leader in health care since 1949, known for innovation and providing high-quality medical services.

Qualifications:

• Fresh Graduates are welcome to apply.
• Bachelor's degree in Human Resources Management.
• Bachelor's degree in Business Administration.
• Bachelor's degree in Management Information Systems.

Join us and contribute to our mission of advancing quality health care in the region!

Join SAT Microsystems as a Data Collection Executive. We are a leading IT Service Provider offering innovative solutions across Saudi Arabia, UAE, and beyond. Our commitment to digital transformation empowers businesses to thrive in a complex world.

Job Purpose:
In this role, you will undertake field-based data collection and entry tasks as part of a government project. Your responsibilities will include visiting warehouse sites to record equipment data, capturing images, and ensuring accurate data entry.

Key Responsibilities:

• Visit assigned warehouse locations daily (up to hours from the city).
• Record equipment details using measuring tools.
• Capture clear images of equipment with a company tablet.
• Enter data accurately into the mobile application.
• Complete daily data collection targets punctually.
• Maintain security of assigned devices and coordinate with the team lead.
• Adhere to safety and security protocols during visits.

Requirements:

• Education: Diploma or Bachelor’s degree preferred.
• Experience: Freshers or candidates with basic technical/data entry experience.
• Skills: Basic computer knowledge, mobile application familiarity, and attention to detail.
• Language: Arabic mandatory, basic English preferred.

Work Conditions:
You will work 8-hour days for 5 days a week. Transportation is provided from a central location, with food and accommodation covered when deployed in remote areas.

The executive secretary: is responsible for organizing correspondence, meetings, and administrative tasks to support senior management and ensure the smooth operation of work. He provides organizational and logistical support and keeps official documents confidential and professional. In addition, he manages internal and external communications efficiently and is constantly informed of management activities.

Join Our Team as a Human Resources Coordinator!
At M Hotel Al Dana Makkah By Millennium, we are looking for a dedicated and organized Human Resources Coordinator to support our HR department's operations. This is an excellent opportunity to be part of a vibrant team in a four-star hotel located in the sacred city of Makkah.

Key Responsibilities:

• Assist in recruitment processes, including job postings, candidate communication, and interview scheduling.
• Coordinate and facilitate the onboarding process for new employees.
• Maintain accurate HR records, both electronically and physically.
• Respond to colleague inquiries regarding HR policies and procedures.
• Assist in benefits administration and related inquiries.
• Coordinate HR training and development programs.
• Support resolution of employee relations issues under HR supervision.
• Prepare and distribute HR communications and notices.
• Assist in preparing HR reports and data analysis.
• Help organize HR events and activities.
• Collaborate with HR and other departments to support HR initiatives.
• Operate safely and contribute to environmental conservation.

About Our Hotel:
M Hotel Al Dana Makkah by Millennium offers spacious and luxurious accommodations, situated just minutes from the Holy Mosque. With a commitment to exceptional service and guest satisfaction, we provide a range of amenities and conveniences for both leisure and business travelers.

Join Rotana Hotels as an Executive Secretary
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide executive secretarial and administrative support for the General Manager.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and documents as requested.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Maintain an updated calendar to facilitate appointment and meeting schedules.
• Organize travel and external business trips for the General Manager.
• Attend meetings, record minutes, and follow up on action items.

Skills Required:

• College diploma in secretarial training with relevant experience.
• Fluency in English (written and spoken).
• Computer literacy with typing skills of 60 wpm.
• Ability to deal with highly confidential matters.

About Rotana Hotels:
Since inception, Rotana has grown to be the region’s largest hospitality management company, managing over 100 properties throughout the Middle East, Africa, Eastern Europe, and Türkiye.

Join Rotana Hotels as a Sales Coordinator!
We are currently seeking passionate and dynamic sales professionals who pride themselves on delivering extraordinary levels of customer service and providing creative solutions to our guests.

Key Responsibilities:

• Handle all administrative requirements of the sales office.
• Maintain an organized, systematic, and updated filing system to ensure easy accessibility to required data.
• Prepare and type the sales team’s offer letters, and update the sales database system.
• Compose letters, memos, faxes, and other mail on behalf of the Director of Sales and other executives.
• Maintain a prompt and accurate follow-up system for all correspondences.
• Handle incoming calls and guest inquiries in the absence of the sales team.
• Ensure timely submission of sales month-end reports.
• Facilitate outgoing correspondence and offers related to the sales team within a maximum of 24 hours.
• Ensure all equipment is in proper working order.

Skills and Qualifications:
The ideal candidate should have a college diploma and relevant previous work experience. Good computer skills and perfect command of English are essential, while any additional language skills will be an asset.

We are looking for someone who is:

• Courteous and able to work with minimal supervision.
• Self-motivated with a positive attitude.
• A great team player who thrives in a fast-paced environment.
• Capable of dealing with high levels of confidentiality.
• Possessing effective communication, adaptability, and a customer-focused mindset.

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a well-organized and efficient Executive Assistant to provide top-level support to our high-level executives. This role is essential for ensuring smooth operations and facilitating executive tasks effectively.

Key Responsibilities:

• Manage executives' calendars and schedule meetings.
• Assist executives in preparing for meetings, including taking minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and other documents.

Qualifications:

• Excellent communication skills in English, both written and spoken.
• Willingness to travel internationally as required.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple priorities.

At Ajlan & Bros Holding, we are committed to aligning our strategies with the Kingdom's Vision 2030. We aim to lead in various sectors and support the growth and prosperity of our community. If you are a motivated individual looking to contribute to a dynamic team, we encourage you to apply!

Join Our Team at Marriott International
Are you passionate about providing exceptional service and creating unforgettable experiences? At Le Méridien Makkah, we are committed to celebrating diverse cultures and offering our guests the delightful joys of travel. We invite curious and creative individuals to join our team as Coord-Human Resources.

About the Role:
This is a full-time position located in Makkah, Saudi Arabia. As a Coordinator in Human Resources, you will play a vital role in supporting our HR operations, enhancing the employee experience, and contributing to our inclusive workplace culture.

Your Responsibilities:

• Assist with HR administrative tasks and employee engagement initiatives.
• Support recruitment processes and onboarding of new team members.
• Maintain employee records and assist in reporting.
• Promote a diverse work environment that supports our values and mission.

Why Join Us?
At Marriott, you will be part of a global community that values teamwork, leadership, and personal growth. We are dedicated to hiring a diverse workforce and fostering an inclusive workplace where everyone feels valued and empowered to give their best.

If you are looking for a rewarding career path where you can thrive and have the opportunity to provide genuine hospitality, we encourage you to apply and join our family at Marriott International.

About the Job
The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

• Manage the CEO’s daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
• Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
• Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
• Coordinate the flow of information across departments to support strategic and operational initiatives.
• Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
• Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
• Support the CEO in managing special projects, corporate events, and key business reviews.
• Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
• Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:
Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience:
1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

Join Almaskn Alwafi as an Executive Assistant to the Chief Executive Officer!
We are seeking a highly organized and proactive Executive Assistant & Private Scheduler to provide direct support to the CEO. This role is essential for ensuring smooth daily operations and effective time management.

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, including meetings and special engagements.
• Organize meetings, conferences, and calls, ensuring all preparations are done in advance.
• Handle incoming communications with professionalism and urgency.
• Coordinate travel arrangements including flights and accommodations.
• Prepare correspondence, reports, and presentations.
• Maintain structured and confidential filing systems.
• Support CEO in events and manage logistics.
• Coordinate personal and family schedules as needed.

Qualifications & Skills:

• 3-5 years of experience in executive support.
• Strong organizational and multitasking skills with attention to detail.
• High discretion and ability to handle confidential information.
• Proficiency with scheduling tools.
• Excellent communication skills.
• Professional demeanor with the ability to manage diverse tasks.

If you meet the qualifications and are ready to contribute to a fast-paced environment, we’d love to hear from you!

Join OUR HABITAS as a Sales Coordinator!
Are you a fresh graduate looking to kickstart your career in the hospitality industry? We invite you to be a part of our experience-led global hospitality group.

About Us:
At OUR HABITAS, we are dedicated to creating deeper human connections in the places we live, work, and travel to. With a mission to change lives positively, we build and activate hotels that inspire community and extraordinary experiences.

Role Overview:
As a Sales Coordinator, you will play a crucial role in supporting our sales team and help drive our mission forward.

Key Responsibilities:

• Assist in coordinating sales activities for the company.
• Support the team in achieving targets and objectives.
• Maintain strong communication with stakeholders and clients.

Qualifications:

• Entry-level position suitable for fresh graduates.
• Relevant majors in hospitality or sales.
• Fluent in English, with excellent communication skills.

Become a part of our team and embark on a journey of creating extraordinary experiences!

About the job:
We are seeking a highly organized and proactive Executive Assistant to support daily business operations. The ideal candidate will be detail-oriented, efficient, and capable of managing a wide range of administrative tasks with professionalism and discretion. As an Executive Assistant, you will handle scheduling, communication, document preparation, and coordination to ensure smooth and efficient workflow.

Job Accountabilities:

• Manage executive calendars, schedules, and appointments.
• Assist executives in preparing for meetings, presentations, and engagements.
• Respond to emails, inquiries, and document requests on behalf of executives.
• Draft and prepare slides, reports, meeting notes, and professional documents.
• Coordinate logistics for meetings, travel plans, and internal/external events.
• Maintain organized records, files, and documentation.
• Ensure timely follow-up on pending tasks, deadlines, and deliverables.
• Serve as a professional point of contact between executives and internal/external stakeholders.

Required Competencies:

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong coordination and follow-up skills.
• Ability to work independently and take initiative.

Experience:

• Bachelor’s degree or equivalent professional experience.
• Previous experience in administrative coordination or executive support is preferred.
• Prior experience managing calendars, documents, and logistics for senior roles is an advantage.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

Join dubizzle as a Senior Sales Coordinator!
In this exciting role, you will play a pivotal part in supporting the sales team through effective pre and post sales documentation, assisting in the completion of sales, and ensuring a smooth sales process.

Key Responsibilities:

• Developer Coordination:
  • Manage developer exceptions such as discounts, unit availability, and payment acknowledgements.
  • Coordinate site visits and arrange developer requirements from the sales team, including client documents and bank approvals.
  • Handle Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and maintain monthly revenue reports against targets.
  • Coordinate with Sales Development and Developers for addressing all developer-related issues.
  • Communicate essential project updates to the Jeddah team, facilitating effective resource mapping.
• Sales Team Support:
  • Provide sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, pricing, and promotions.
  • Manage documentation, contract drafting, and coordination with developers and clients.

Qualifications:

• Bachelor's degree in business administration or a related field.
• A minimum of 3 years’ experience in Operations, Documentation, or Customer Services.
• Prior experience using CRM software, preferably Salesforce.
• Strong management, analytical, and problem-solving skills.

Benefits:

• High-performing work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development opportunities

At dubizzle, we are committed to creating an inclusive and diverse environment for all employees.

About the Role
We are seeking a qualified Office Manager to oversee and manage our branch office operations. The Office Manager will represent the company with local authorities and partners and handle administrative and operational functions, supporting sales activities while ensuring compliance with local regulations.

Duties and Responsibilities

• Act as the primary point of contact with local authorities and external stakeholders.
• Maintain full compliance with local laws, regulations, and government requirements.
• Supervise day-to-day office operations, ensuring smooth administrative processes.
• Support the local sales team in maximizing business opportunities.
• Build and strengthen relationships with partners and community entities.
• Oversee office staff and support their professional development.
• Ensure high standards of customer service addressing client needs efficiently.
• Assist in developing new business leads and increasing office visibility.
• Organize and participate in promotional events and community activities.
• Prepare reports, manage documentation, and ensure accurate record keeping.
• Maintain office appearance and ensure compliance with company standards.
• Perform any administrative tasks relevant to office activities.

Candidate Essential Skills

• Strong understanding of local laws and administrative procedures.
• Previous experience in office management, preferably in the travel or Hajj/Umrah sector.
• Strong organizational and time-management skills.
• Effective communication skills with external stakeholders.
• Proficiency in report preparation and documentation management.

Join the Celiac Association!
The Celiac Association announces the availability of jobs for both genders in various fields of administration, marketing, and media. If you are looking for an opportunity to work in a dynamic environment that contributes to community development, this is the right place for you.

Available Specializations:

• Medical Secretary

Work Locations:

• Riyadh
• Makkah
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

If you are interested in applying for one of these jobs, please contact us.

Role Purpose:
The Sales Coordinator is responsible for overseeing the daily movement of products from primary to secondary warehouses, ensuring accurate short-term demand planning and efficient SKU-level van loading. This role is essential to maintaining product availability, reducing wastage, and driving operational excellence across both fresh and long-life dairy categories.

Key Responsibilities:

• Dispatch & Order Management: Plan and manage daily dispatch orders from primary to secondary warehouses based on forecast and sales trends. Validate and monitor stock movements to ensure timely replenishment of secondary warehouses. Maintain accurate records of dispatched quantities versus actual sales.
• Short-Term Demand Planning: Analyze daily sales data to forecast short-term requirements for fresh and long-life products. Coordinate with production and supply chain teams to align dispatch plans with demand. Track near-expiry products and implement proactive measures to reduce wastage.
• Van Loading & Quality Control: Ensure vans are loaded accurately by SKU according to the daily route plan. Monitor van stock levels to prevent out-of-stock situations during delivery. Conduct checks to minimize unsold stock and control wastage.
• Reporting & Performance Tracking: Prepare daily reports on sales vs. forecast accuracy, van loading accuracy, van out-of-stock incidents, wastage and unsold stock control, and near-expiry tracking. Share insights with sales and commercial excellence teams for continuous improvement.
• Cross-Functional Collaboration: Work closely with logistics, warehouse, and sales teams to ensure smooth operations. Escalate issues promptly and propose corrective actions.

Qualifications & Skills:

• Bachelor’s degree in business, Supply Chain, or related field.
• 1–3 years of experience in FMCG (preferably Dairy) in dispatch planning or sales coordination or Orders management.
• Strong analytical and reporting skills; proficiency in MS Excel and ERP systems (SAP preferred).
• Excellent organizational and communication skills.
• Ability to work under pressure and manage multiple priorities.