Secretary Full-time Jobs in Saudi Arabia

• Assist the sales team to connect with customers and stakeholders.
• Make calls to extend reach and create leads.
• Help respond to requests for proposals.
• Coordinate efforts to maximize CSG's participation in trade shows.
• Facilitate impactful presentations for existing and potential clients.
• Support the sales team in providing accurate revenue forecasts.

• Bachelor’s degree or equivalent education/experience.
• 2-3 years of experience in IT.
• Strong relationship-building skills and communication proficiency in Arabic and English.
• Ability to thrive in a fast-paced environment and work collaboratively.

• Prepare attorneys' correspondence and legal documents as required.
• Draft information on behalf of the timekeeper with minimal supervision.
• Manage attorneys' calendars and organize complex activities such as meetings, travel, and seminars.
• Interact with Accounting to process monthly bills and ensure accuracy.
• Update and proof visual presentations.
• Organize and prioritize large volumes of email and phone calls.
• Respond to information requests and prepare expense reports.
• Make extensive travel arrangements and assist with check-ins.
• Type general correspondence, memos, business plans etc., and proofread for errors.
• Provide support to other team members and foster a collaborative environment.

• High school diploma or equivalent is required; a secretarial degree is preferred.
• Significant experience in a legal secretarial role within a professional services environment.
• Intermediate knowledge of MS Word, Excel, and PowerPoint.
• Ability to work independently and prioritize tasks effectively.
• Excellent verbal and written English communication skills.
• Experience in managing travel arrangements.
• Strong analytical skills to resolve administrative challenges.

• Executive Support
  • Manage the Regional Head’s calendar, schedule meetings, and coordinate appointments across time zones.
  • Prepare agendas, minutes, and follow-up actions for internal and external meetings.
  • Handle confidential correspondence, reports, and presentations with discretion and accuracy.
  • Liaise with internal departments and external stakeholders on behalf of the Regional Head.
• Travel & Logistics
  • Organize complex travel itineraries including flights, accommodation, visas, and ground transport.
  • Ensure timely submission of travel claims and expense reports.
  • Coordinate logistics for regional visits, conferences, and business events.
• Administrative Management
  • Maintain and organize files, records, and documentation for easy retrieval.
  • Track deadlines, action items, and ensure timely completion of tasks.
  • Support in preparing reports, dashboards, and presentations for regional reviews.
• Communication & Coordination
  • Act as the point of contact between the Regional Head and internal/external parties.
  • Draft professional emails, memos, and communications as required.
  • Coordinate with HR, Finance, and Operations teams for administrative support.

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 5 years of experience in a similar executive assistant or personal assistant role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and ability to multitask.
• Proven ability to handle confidential information with integrity and professionalism.
• Ability to work independently and manage priorities in a fast-paced environment.

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.

• Manage the executive’s calendar, scheduling appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

• Developer Coordination:
  • Manage developer exceptions such as discounts and unit availability.
  • Arrange requirements from the sales team for site visits.
  • Handle developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and reporting.
  • Communicate project status, inventory, and related updates between sales teams.
  • Track and report lead activities, providing recommended actions.
• Sales Team Support:
  • Equip the sales team with essential project and developer information.
  • Resolve sales-related queries and document coordination with developers.
  • Propose enhancements to improve sales processes.

• Bachelor's degree in business administration or a related field.
• Minimum 3 years of experience in operations, documentation, or customer services.
• Previous experience with CRM software, preferably Salesforce.
• Strong analytical and problem-solving skills.
• Proficient in MS Excel.

Business Manager needed to lead strategic initiatives, drive operational excellence, and achieve organizational goals. Responsibilities include developing business plans, managing cross-functional teams, and analyzing market trends to identify growth opportunities. The ideal candidate will have strong leadership skills, financial acumen, and the ability to build relationships with key stakeholders.

• Attend meetings and record minutes accurately
• Prepare professional PowerPoint presentations and Word documents
• Organize and coordinate meetings and follow up on action items
• Follow up on post meeting action items and ensure timely completion
• Track tasks and deadlines using project management tools such as Asana and Wrike
• Coordinate with relevant teams to ensure timely execution of assigned tasks
• Prepare weekly progress reports summarizing completed and pending work
• Manage schedules and appointments
• Maintain organized filing systems and documentation
• Prepare agendas, meeting materials, and supporting documents
• Serve as a primary point of contact for internal and external stakeholders
• Prepare reports, summaries, and structured documents to support decision making
• Handle sensitive and confidential information with professionalism
• Provide administrative support as needed

• Excellent English communication skills, written and spoken
• Strong clerical and documentation skills
• Proficiency in Microsoft Office Word Excel PowerPoint Outlook
• Strong organizational and multitasking abilities
• Experience in scheduling and meeting coordination
• Ability to prepare reports and structured documents
• High attention to detail and strong follow up skills
• Ability to manage multiple priorities under pressure
• Experience using project management tools Asana and Wrike is a plus
• Previous experience in a similar administrative role is preferred
• Familiarity with multicultural and international environments is an advantage

• Manage and organize the Sales Director’s daily and weekly schedule.
• Coordinate and confirm internal and external meetings.
• Prepare meeting summaries and follow up on action items.
• Facilitate communication between the Sales Director and other departments.
• Track ongoing tasks and ensure timely execution.
• Prepare reports, presentations, and documents as needed.
• Organize and maintain digital and physical files.
• Manage incoming emails and correspondence.
• Provide administrative support for daily operations.
• Maintain confidentiality and professionalism.

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum of 1 year of experience in office management or executive support.
• Strong organizational and multitasking skills.
• Excellent communication skills in English and Arabic.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work under pressure effectively.
• Professional, detail-oriented, and reliable.
• High level of discretion and confidentiality.

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

• Manage complex calendars and schedules across global teams
• Coordinate high-priority travel logistics and leadership meetings
• Prepare executive correspondence and presentations
• Maintain strict confidentiality with sensitive information

• Bachelor’s degree or equivalent in Business Administration, Communications, or a related field
• Minimum 5 years of experience supporting senior executives in a multinational or highly regulated environment
• Excellent written and verbal communication skills in English and Arabic
• Strong command of Microsoft 365 and collaboration platforms
• High attention to detail and resilience under pressure

• Manage and maintain executives’ itineraries and schedules, coordinating appointments and meetings.
• Screen and manage all incoming communication and correspondence professionally.
• Draft and edit communications and presentations to support executives effectively.
• Perform various clerical duties, ensuring accurate documentation and alignment with standards.
• Continuously develop expertise in line with functional requirements.

• Administrative Assistance Support: Manage schedule, prepare documents, and handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

• Input customer data, branch details, items, prices, and offers into the POS system and internal company systems.
• Prepare initial databases for new customers (including item lists, categories, taxes, and payment methods).
• Review and audit entered data to ensure accuracy.
• Continuously update data as needed based on customer changes or inputs from sales/support teams.
• Organize and archive files and databases for easy future reference.
• Coordinate with sales and technical support teams to complete any missing or unclear data.
• Prepare simple reports (Excel or system-generated) as required.
• Adhere to information confidentiality policies and customer data protection.

• Diploma or Bachelor's degree (preferably in Business Administration, Information Systems, Accounting, or a related field).
• Previous experience in data entry or a similar role is preferred, but beginners willing to learn are welcome.
• High speed and accuracy in data entry.
• Proficient in computer usage, especially Microsoft Excel and Word.
• Good ability to learn and work with new systems and software quickly.
• Excellent organizational skills and ability to manage multiple files simultaneously.
• Attention to detail with a capability to spot and correct errors.
• A good level of English for reading lists and data, if available, is preferred.

• Familiarity with POS systems or experience in technology/software companies.
• Experience handling data for retail or restaurant businesses.
• Basic knowledge of accounting or inventory management.

• Developer Coordination:
  • Manage developer exceptions such as discounts, unit availability, and payment acknowledgements.
  • Coordinate site visits and arrange developer requirements from the sales team, including client documents and bank approvals.
  • Handle Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and maintain monthly revenue reports against targets.
  • Coordinate with Sales Development and Developers for addressing all developer-related issues.
  • Communicate essential project updates to the Jeddah team, facilitating effective resource mapping.
• Sales Team Support:
  • Provide sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, pricing, and promotions.
  • Manage documentation, contract drafting, and coordination with developers and clients.

• Bachelor's degree in business administration or a related field.
• A minimum of 3 years’ experience in Operations, Documentation, or Customer Services.
• Prior experience using CRM software, preferably Salesforce.
• Strong management, analytical, and problem-solving skills.

• High-performing work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development opportunities