Secretary Full-time Jobs in Saudi Arabia

About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do

• Maintaining calendars, identifying conflicts and resolving promptly
• Coordinating all meeting and travel arrangements
• Setting-up conference calls, including contacting/notifying participants
• Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
• Assisting in research projects by efficiently conducting searches of the Intranet/Internet
• Maintaining contact lists and input new business contacts into SalesForce CRM
• Assisting with new client opportunities including initial input into SalesForce and running conflict checks
• Capturing time and expenses within applicable FTI systems
• Maintaining reconciliation of Amex statements as required by Executives
• Assisting in prioritization of correspondence and phone messages
• Completing requests for deliveries, faxes and couriers
• Creating and maintaining paper and electronic files
• Organising client and employee events as and when required
• Assisting with client portal maintenance and assist with tender submissions
• Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

Join the International Schools Group (ISG) as an Executive Assistant!
We are seeking a dynamic and passionate Executive Assistant to support the Superintendent's Office, enhancing our commitment to delivering exceptional customer service to our internal and external stakeholders.

Key Responsibilities:

• Demonstrate a commitment to child protection and maintain confidentiality.
• Provide comprehensive administrative and financial support to the Assistant Superintendent, which includes managing correspondence, scheduling, and preparing essential documents.
• Organize events and handle procurement for the Superintendent’s Office.
• Ensure effective communication and collaboration with principals, parents, and students.
• Coordinate travel arrangements and manage office supplies.
• Balance petty cash and monitor budgets, ensuring accurate financial records.

Qualifications and Skills:

• Bachelor’s degree in a related field (preferred).
• Proven experience in an administrative or executive assistant role.
• Proficiency in MS Office and Google Suite, with excellent writing and communication skills in English.
• Strong organizational abilities and attention to detail.

ISG is dedicated to providing a safe and collaborative learning environment. We offer a competitive salary and diverse opportunities for personal and professional development in a vibrant community. Join us in shaping the future of education in Saudi Arabia!

About the Role
Join PwC Middle East as an Executive Assistant, where you will play a crucial role in providing efficient and effective administrative support to ensure smooth operations within the organization. As part of our team, you will assist senior executives by managing schedules, coordinating meetings, and handling important and confidential information.

Key Responsibilities

• Diary Management: Manage executive diaries, book appointments, and ensure timely attendance at meetings with appropriate documentation.
• Call Management: Take messages and pass them on to executives promptly.
• Email Management: Monitor email inboxes during absences and meetings, taking necessary actions based on content.
• Client Relationships: Build and maintain strong working relationships with clients and their assistants.
• Administrative Support: Organize meetings, maintain contact databases, proofread documents, and perform general filing tasks.
• Learning and Growth: Ensure compliance with PwC policies, build internal networks, and assist in organizing company events.

Qualifications
A strong educational background or relevant work experience in administrative support will be advantageous. Essential skills include excellent communication, organizational abilities, and customer service excellence.

Company Overview
At PwC, we empower our teams to transform complexities into competitive advantages. With over 370000 professionals across the globe, we work collaboratively to deliver high-quality services to our clients.

Join Hilton as a Personal Assistant to the General Manager!
At Hilton, we are dedicated to providing exceptional guest experiences and fostering a workplace where our team members thrive. As a Personal Assistant to the General Manager, you will play a crucial role in maintaining an efficient Executive Office.

Key Responsibilities:

• Assist in the recruitment process for expatriate associates and manage work visas and permits.
• Maintain expatriate associates’ personal files with strict confidentiality.
• Compile and submit timely management reports.
• Record minutes of meetings and ensure accurate translation of documents.
• Supervise the performance of departmental secretaries and provide training as needed.
• Coordinate special reservation requests made through the Executive Office.
• Complete other assigned duties to support the Executive Office.

What We Are Looking For:

• Minimum of 5 years relevant experience, with at least 3 years in a similar role within a medium to large hotel.
• Strong understanding of hotel operations and proficient in MS Office.
• Excellent communication and interpersonal skills.

Preferred Qualifications:

• A degree in Business Administration is preferred, but not required.
• Certification in Secretarial or Administration skills is an advantage.

Work Location: Dar Al Ajwa Hotel Madinah, Tapestry Collection by Hilton

Join our team and help create remarkable hospitality experiences around the world every day!

Join Hilton as a Personal Assistant to the General Manager!
At Hilton, we are dedicated to providing exceptional guest experiences and fostering a workplace where our team members thrive. As a Personal Assistant to the General Manager, you will play a crucial role in maintaining an efficient Executive Office.

Key Responsibilities:

• Assist in the recruitment process for expatriate associates and manage work visas and permits.
• Maintain expatriate associates’ personal files with strict confidentiality.
• Compile and submit timely management reports.
• Record minutes of meetings and ensure accurate translation of documents.
• Supervise the performance of departmental secretaries and provide training as needed.
• Coordinate special reservation requests made through the Executive Office.
• Complete other assigned duties to support the Executive Office.

What We Are Looking For:

• Minimum of 5 years relevant experience, with at least 3 years in a similar role within a medium to large hotel.
• Strong understanding of hotel operations and proficient in MS Office.
• Excellent communication and interpersonal skills.

Preferred Qualifications:

• A degree in Business Administration is preferred, but not required.
• Certification in Secretarial or Administration skills is an advantage.

Work Location: Dar Al Ajwa Hotel Madinah, Tapestry Collection by Hilton

Join our team and help create remarkable hospitality experiences around the world every day!

Join Marriott International as an Executive Admin Assistant!
We are seeking a dedicated individual to become part of our team at The Ritz-Carlton in Jeddah, Makkah. As an Executive Admin Assistant, you will play a crucial role in providing administrative support and enhancing the guest experience.

Key Responsibilities:

• Greet visitors and determine the nature of their visit.
• Prepare and manage correspondence and meeting minutes.
• Handle incoming and outgoing mail and maintain organized filing systems.
• Assist in the preparation of documents using various software.
• Operate standard office equipment and maintain professionalism.
• Communicate effectively with guests and colleagues, ensuring excellent service delivery.

Our Commitment:
At Marriott International, we pride ourselves on being an equal opportunity employer that values diversity and inclusion.
The Ritz-Carlton is a place where exceptional experiences are created, and you will contribute to maintaining our high standards of service. By joining us, you will be empowered to bring your unique skills and be a valuable part of our team.

Secretary. I know all government services such as Qiwa, insurance, and resident.

Join NFIC as a Sales Coordinator!
At NFIC, we are looking for a highly organized and communicative Sales Coordinator to coordinate all sales activities within the organization. This role requires strong organizational skills and the ability to effectively communicate with various teams to support achieving sales objectives.

Key Responsibilities:

• Coordinate daily sales activities and ensure smooth workflow.
• Collect and analyze sales data to identify trends and opportunities.
• Provide administrative support to the sales team and facilitate communication among members.
• Prepare periodic reports on sales performance and present them to management.
• Organize sales-related meetings and events.
• Collaborate with other teams, such as marketing and customer service, to enhance the customer experience.
• Train and guide new employees in the sales department.
• Monitor inventory and ensure products are available.
• Develop new strategies to increase sales.
• Analyze customer feedback to improve products and services.

Preferred Candidate:

• Strong organizational skills and effective time management.
• Able to work under pressure and meet set goals.
• Excellent verbal and written communication skills.
• Previous experience in sales or coordination.
• Ability to use sales management software and analyze data.
• Team spirit and the ability to collaborate with others.
• Critical thinking and problem-solving abilities.
• Adaptability to rapid changes in the work environment.
• Result-oriented with the ability to achieve targets.
• Dedication to providing excellent customer service.

Join our team as a Sales Coordinator!
We are looking for a dedicated individual to provide essential back-office support to our Sales and Commercial teams.

Key Responsibilities:

• Manage customer communication effectively.
• Assist in lead generation.
• Conduct satisfaction surveys to gauge customer feedback.
• Schedule appointments for the sales team.
• Coordinate marketing and event activities to enhance the customer experience.

This role is crucial for driving business growth and ensuring customer satisfaction.

Join Red Sea Global Hospitality! Become part of a team leading the change in responsible development and regenerative tourism. As a Human Resources Coordinator, you will play a pivotal role in supporting the Human Resources department in managing all aspects of the employee lifecycle.

About Us: We're on a mission to recruit the finest in our industry, promoting values such as Respect, Responsibility, Passion, and Collaboration. We seek individuals who are passionate about creating extraordinary experiences for our guests and fostering a thriving workplace.

The Role: You will assist with recruitment, onboarding, training, and employee records, ensuring HR operations run smoothly. Key responsibilities include:

• Assisting with the recruitment process, including posting job openings and scheduling interviews.
• Supporting onboarding and maintaining accurate employee records.
• Coordinating training and development programs.
• Verifying attendance and assisting with payroll processing.
• Handling inquiries regarding HR policies and benefits.
• Supporting the performance management process and employee engagement initiatives.

In Return, We Offer:

• Exciting opportunities for professional development.
• Competitive compensation package.
• Access to health insurance and employee perks.
• A supportive work environment valuing diversity.
• Employee recognition programs and daily meals on duty.

We encourage individuals from all backgrounds to apply, reflecting the diversity of the Kingdom of Saudi Arabia.

Join Almana Hospitals as a Human Resources Coordinator!
We are seeking a motivated individual with a strong background in human resources to support our team in fostering a productive work environment.

Key Responsibilities:

• Assist in managing HR functions and processes within the organization.
• Coordinate training and development programs.
• Support employee relations and ensure adherence to company policies.
• Handle recruitment processes and maintain records.

Requirements:

• Bachelor’s degree in Business Administration (Management) or related field.
• 3 to 5 years of relevant HR experience.
• Ability to work collaboratively in a team-oriented environment.
• Strong communication skills.

This position is based in Saudi Arabia, and we encourage all nationalities to apply.

A Saudi female employee is required who is proficient in computer, social media, and secretarial work.

Join Gold Apple as a Data Entry Operator!
We are seeking a detail-oriented Data Entry Operator in Riyadh, Saudi Arabia, to manage database input and updates with accuracy and efficiency. As a valued member of our team, you will have a crucial responsibility in ensuring the integrity of our data while contributing to our mission in the Perfume & Cosmetics industry.

Key Responsibilities:

• Input and update data in the database with precision and speed.
• Verify the accuracy of entered data and make necessary corrections.
• Ensure data integrity and security at all times.
• Maintain confidentiality of sensitive information.
• Adhere to data entry standards and procedures.
• Generate reports and perform data analysis as needed.
• Resolve complaints and communicate efficiently to control the process between the company and other parties.

Required Skills:

• Excellent knowledge of word processing tools and spreadsheets (MS Office, Google Docs, etc.).
• Basic communication skills to clarify information with team members or clients.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Fluency in English and Arabic.

Introduction about the role: We at Alnafitha IT are looking for an experienced administrative specialist to support the administration and facilities manager. You will be responsible for carrying out a variety of administrative tasks and operations that greatly contribute to the efficiency of workflow.

Main Responsibilities:

• Human Resources Documentation: Accurately coordinating and maintaining employee records, ensuring compliance with regulations.
• Employee Data Management: Updating employee-related information and changes.
• Employee Relations Support: Assisting in responding to inquiries and providing information on HR policies and procedures.
• Social Insurance Management: Preparing documents for necessary signatures and submitting them in a timely manner.
• Health Insurance Coordination: Preparing documentation related to health insurance and communicating with insurance companies.
• Asset Management: Managing the handover and receipt of office assets.
• Coordination with Banks: Delivering signed documents and following up on account openings.
• Reports and Data Analysis: Creating HR-related reports to help track employee data.

Required Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Proven experience in human management or administrative affairs.
• Effective communication skills and ability to interact with employees at all levels.
• Comprehensive understanding of labor laws and applicable regulations.
• The ability to provide effective solutions to employee problems.

An employee with experience in dealing with governmental platforms such as Absher, the social security system, Muqeem, Qiwa, the Development Bank, and others.

About the job: Amiantech is looking for an Executive Secretary to provide high-level administrative support to the Purchasing Department. Main tasks include managing schedules, preparing reports, coordinating meetings, and handling correspondence. This role aims to ensure the smooth operation of daily processes by maintaining organized records and supporting purchasing and logistics activities.

Qualifications:

• A diploma or bachelor's degree in business administration or a related field.
• Recent graduate or has 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office programs (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with SAP is a plus.
• Fluency in English.

Skills:

• Strong communication and interpersonal skills
• Able to multitask and prioritize effectively
• Attention to detail and accuracy
• Proactive approach to problem-solving

Job Title: Executive Secretary
Al-Tukhaym Global in Riyadh is looking for an Executive Secretary to join its team. We provide essential administrative support to the executive management to ensure business operations run effectively.

Tasks and Responsibilities:

• Managing and organizing the executive management's agenda.
• Coordinating meetings and official appointments.
• Preparing official correspondence and periodic reports.
• Receiving calls and organizing emails.
• Following up on and organizing documents and files professionally.
• Coordination between departments and upper management.
• Organizing travel, bookings, and external assignments.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or any related field.
• At least two years of experience in the same or a similar field.
• Professional appearance and behavior.
• Ability to start work immediately (additional advantage).

Required Skills:

• Fluency in Arabic and English, both spoken and written.
• High skills in using computers and Microsoft Office programs (Word - Excel - PowerPoint - Outlook).
• Strong organizational skills and attention to detail.
• Strong communication skills and tact in dealing with others.
• Ability to manage time and work under pressure.
• Commitment to complete confidentiality and privacy at work.