Secretary Full-time Jobs in Saudi Arabia

• Prepare legal correspondence and other documents as requested.
• Manage lawyers' scheduling and organize complex activities such as meetings and travel.
• Interact with the accounting department to process monthly invoices.
• Prepare expense reports and process payment invoices.
• Coordinate international and local travel arrangements.
• Assist colleagues in practice groups.

• High school diploma or equivalent, preferably with a secretarial degree.
• Significant experience in legal secretarial work.
• Intermediate knowledge of MS Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills in English.

• Manage complex calendars and schedule meetings for directors.
• Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
• Organize board meetings, maintain meeting minutes, and track action plans.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Plan and support internal and external meetings and events.
• Maintain confidential records and sensitive information.
• Serve as a liaison between executives and stakeholders.
• Track projects and deadlines, providing reminders and status updates.
• Conduct research and compile data as needed.
• Identify process improvements to support operational efficiency.

• 5+ years of experience working as an executive assistant.
• Fluent in English and Arabic (preferable).
• Proficiency in Microsoft Office applications.
• Confident communication and exceptional organizational skills.
• Experience in a professional services environment.

• Manage calendar, schedule meetings, and coordinate internal/external appointments.
• Screen and prioritize emails, calls, and requests; draft responses where appropriate.
• Prepare briefing materials, presentations, and reports for meetings and business reviews.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage travel, events, legal coordination, and department-level administrative processes.
• Coordinate logistics for workshops, offsites, townhalls, and client meetings.
• Manage catering, venue booking, agendas, guest lists, and meeting minutes.

• Diploma or bachelor's degree.
• 4-7 years of experience as an executive assistant or in a similar administrative role.
• Proficient in Microsoft Office.
• Experience in managing multiple priorities and administrative coordination.
• Well-organized, detail-oriented, with great follow-up skills.
• Strong written and verbal communication skills.

• Medical Secretary

• Riyadh
• Makkah
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

• Manage full-cycle recruitment within government-supported employment programs.
• Develop talent pipelines through universities, local job fairs, and HRDF partnerships.
• Collaborate with MHRSD and HRDF to maintain compliance with Saudization quotas.
• Post job vacancies on Qiwa, TAQAT, and other approved government platforms.
• Screen, interview, and recommend candidates utilizing structured interview best practices.
• Maintain detailed recruitment records in alignment with Article 17 of the Implementing Regulations.
• Coordinate Tamheer application processes and onboarding.
• Track and report Saudization metrics, providing compliance dashboards monthly.
• Collaborate with payroll and GOSI to register new hires promptly.
• Stay updated on MHRSD updates and Labor Law amendments.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 3–5 years of recruitment experience in the Saudi market, with preference for government roles.
• Strong understanding of Saudi Labor Law and Nitaqat frameworks.
• Familiarity with HRDF and relevant employment platforms.
• Excellent stakeholder management and reporting skills.
• Fluent communication in English.

Job Title:

Data Entry (for people with disabilities)

Tasks and Responsibilities:

Enter data accurately and quickly in the designated systems.
 Review data and ensure its accuracy before saving.
 Handle office software such as Microsoft Office (Word, Excel).
 Update data periodically according to instructions.
Cooperate with the team to ensure a smooth workflow.

Requirements:

The applicant must be a person with a disability (with proof of disability certificate if required).
Proficiency in using computers and data entry programs..
Good communication skills to work within a team.
Experience is not required in some cases, but previous experience in data entry is preferred.

Benefits:

• Oversee daily office operations and ensure smooth administrative processes.
• Manage relationships with suppliers, vendors, and service providers.
• Handle correspondence, document filing, and office inventory.
• Support with travel bookings, expense tracking, and scheduling meetings.
• Prepare reports, presentations, and internal communications as needed.
• Coordinate logistics for visiting team members and external guests.
• Maintain a welcoming, professional office environment.

• 2–4 years of experience in administration, office management, or executive support.
• Excellent communication skills in English (Arabic is a plus).
• Strong attention to detail, organization, and follow-through.
• Confident in handling supplier coordination and administrative documentation.
• Proficient in MS Office and general office tools.
• Positive attitude and ability to multitask effectively.

• Providing administrative and organizational support to the executive management.
• Communicating with different teams to ensure the smoothness of daily operations.
• Preparing reports and necessary documents for senior leadership.

• Strong communication and organizational skills.
• Ability to work under pressure and meet deadlines.
• A passion for achievement and excellence in performance.

• Proficiency in English speaking and writing.
• High skill in organization, follow-up, and coordinating meetings and correspondence.
• Proficient in using office programs (Microsoft Office).
• Previous experience in the field of executive secretariat is preferred.

Location: Al-Yasmin District - Riyadh.
Company: Intilaq Creative Marketing.

About Intilaq Company:
A creative marketing company that serves project owners to help them achieve sales by providing innovative marketing services, and the most important asset the company has is the distinguished team that generously provides what the merchant needs to succeed.

About the job:
The company has a job vacancy titled "Executive Secretary" and after the job interview, the specific field and tasks will be determined based on his skills and experience.

Work details:
Working hours: Full-time - 5 days a week.
Location:
Main company headquarters - Al-Yasmin neighborhood, Riyadh.
Salary:
Excellent monthly salary + annual bonuses.
Work environment: Creative - supports professional development and growth.
Training: Internal - with continuous professional development.
Working hours: Flexible.