Secretary Full-time Jobs in Saudi Arabia

Asas Makeen - اساس مكين

Join Asas Makeen as an Executive Office Manager!

Asas Makeen, a leading real estate development and investment company, is seeking a highly organized and proactive Executive Office Manager to oversee the executive office operations. This role plays a crucial part in supporting our executives and enhancing the overall efficiency of the organization.

Key Responsibilities:

Manage executives’ calendars, prioritizing schedules based on strategic importance and urgency.
Coordinate travel arrangements, including bookings, accommodation, and logistics for executives and guests.
Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure accountability and transparency.
Act as the first point of contact for internal and external stakeholders while maintaining professionalism and strong relationship management.
Record and follow up on sensitive information and action items resulting from meetings.
Develop efficient filing and archiving systems for both physical and digital documents.
Draft, edit, and prepare official correspondence, reports, and documents on behalf of executives.
Monitor project timelines, key reminders, and provide updates to management.
Support the preparation of presentations and materials for high-level meetings.
Improve and streamline administrative processes to enhance efficiency and productivity.
Coordinate with various departments to ensure smooth workflow between the executive office and other divisions.
Manage the executive office budget, track expenses, and prepare related reports.
Execute special assignments and executive-directed projects with accuracy and professionalism.

Required Qualifications:

Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field.
A certification or training in office management, executive support, or administrative organization is preferred.
Knowledge of administrative systems and automation tools (such as ERP, CRM, or electronic archiving systems) is an advantage.
Previous experience in a similar role, preferably within an executive work environment.
Excellent communication skills in both Arabic and English.
Proficiency in office tools and relevant software (*, Microsoft Office).
Strong time management skills and ability to handle multiple tasks effectively.
High level of confidentiality and professionalism.
3 to 8 years of prior experience in the same or similar job responsibilities.

2-5 years

Riyadh

Sales Coordinator

Essentials

Join Our Remote Team as a Sales Support Coordinator!
Are you a highly organized and detail-oriented individual with a passion for supporting sales teams? LAWAZEM is seeking a Sales Support Coordinator to join our remote team. As a Sales Support Coordinator, you will play a crucial role in assisting our sales team with administrative tasks, order processing, and customer support.

Key Responsibilities:

Provide administrative support to the sales team, including managing calendars, scheduling meetings, and preparing documents and presentations.
Assist in order processing, ensuring accuracy and timely delivery.
Liaise with customers and internal teams to address inquiries, resolve issues, and provide timely updates.
Create and maintain sales reports, analyzing data to identify trends and opportunities for improvement.
Coordinate with logistics and shipping teams to ensure smooth order fulfillment.
Collaborate with cross-functional teams, including marketing and finance, to support sales activities and initiatives.
Support sales team members with travel arrangements and expense reporting.
Assist in preparing sales materials, including presentations, proposals, and sales kits.
Maintain accurate records of customer interactions and sales activities in the CRM system.

Requirements:

Previous experience in a sales support or administrative role.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office applications.
Ability to work independently and remotely, while maintaining strong teamwork and collaboration.
Detail-oriented with a high level of accuracy.
Experience with CRM systems is a plus.
Fluency in Arabic and English.

2-5 years

Riyadh

Remote Job

Executive Secretary

Asseeb Paints | عسيب للدهانات

Join Asseeb Paints as an Executive Secretary!
We are looking for a talented Executive Secretary to become a vital part of our team at our headquarters in Riyadh. If you are organized, detail-oriented, and ready to contribute to our commitment to quality, we want to hear from you!

Key Responsibilities:

Manage incoming and outgoing correspondence
Organize schedules, appointments, and meetings
Prepare reports and presentations
Welcome visitors and clients
Coordinate meetings and company events
Maintain and organize files and records

Requirements:

High school diploma or higher
Previous experience in administrative or secretarial roles
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Good knowledge of Power BI (data analysis & reporting)
Excellent communication and interpersonal skills
Strong time management and organizational skills

2-5 years

Riyadh

Legal Secretary

Mohammed Almuammar Lawyers & Legal Consultants

Join Our Team as a Legal Secretary!
Mohammed Almuammar Lawyers & Legal Consultants, located in Riyadh, offers a unique opportunity for a full-time Legal Secretary to join our team. We are dedicated to delivering specialized legal services with a client-centric approach, and we strive for excellence in the legal field.

Role Overview:
The Legal Secretary will play a vital role in ensuring the smooth operations of our legal team by handling various administrative tasks including:

Preparing and managing legal documents
Assisting legal professionals with their work
Performing clerical duties and maintaining schedules
Coordinating appointments and managing diaries for effective legal operations

Qualifications:
We are looking for candidates who possess:

Foundational knowledge of Law and experience in Legal Document Preparation
Strong proficiency as a Legal Assistant with excellent clerical skills
Effective diary management and organizational abilities
Excellent verbal and written communication skills
Proficiency in relevant computer software and office tools
Able to work efficiently in a fast-paced, professional environment
Previous experience in a legal setting is preferred

If you are passionate about the legal field and possess the required qualifications, we encourage you to apply and become part of our dynamic team!

2-5 years

Riyadh

22 days ago

Human Resources Coordinator

Kinetic Business Solutions

Join Kinetic Business Solutions as a Human Resources Coordinator!
We are currently partnering with a leading pharmaceutical company in Riyadh seeking to enhance their Human Resources team.

Key Responsibilities:

Assist with the day-to-day operations of HR functions and duties.
Support HR-related inquiries or requests.
Assist in recruitment activities, including sourcing, scheduling interviews, and coordinating onboarding.
Implement HR policies and ensure compliance with local labor regulations.
Manage all employee-related matters.
Coordinate HR projects such as trainings, meetings, and surveys.
Perform other duties as assigned.

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field.
Minimum 1-3 years of experience in HR coordination, administration, or a similar role (experience in multinational companies is a plus).
Good knowledge of Saudi labor laws and HR best practices.
Experience in recruitment processes, onboarding, and HR documentation.
Strong organizational and communication skills.
Proficient in MS Office, HRIS systems, and payroll processes.

Applicants must be available for face-to-face interviews in Riyadh. Thank you for your interest in joining our team!

2-5 years

Riyadh

22 days ago

Executive Assistant

SOLVELEX

Job Opening: Executive Assistant
📍 Location: Riyadh (On-site)
🕒 Availability: Immediate

We are seeking a highly professional and dependable Executive Assistant to provide direct administrative and operational support to senior leadership. This role requires strong organizational capability, discretion, and the ability to manage multiple priorities efficiently in a fast-paced, in-person work environment. This position is full-time and based on-site.

Key Responsibilities:

Manage executive schedules, calendars, meetings, and appointments efficiently
Coordinate internal and external meetings, including preparation and follow-up
Handle sensitive and confidential information with the highest level of discretion
Support day-to-day executive operations and administrative requirements
Act as a key point of coordination between leadership, internal teams, and external stakeholders
Ensure timely follow-up on tasks, correspondence, and action items

Key Qualifications:

Proven experience and ability to manage schedules, meetings, and calendars professionally and efficiently
Strong organizational and time-management skills with high attention to detail
Excellent English communication skills (spoken and comprehension), both verbal and written
High level of professionalism and confidentiality
Strong coordination and follow-up skills with internal teams and external stakeholders
Proactive, supportive, and solution-oriented mindset
Ability to prioritize tasks and perform effectively under pressure

What We Offer:

Full-time, in-person role with direct exposure to senior leadership
Professional and structured work environment
Opportunity to develop strong executive-level administrative expertise

0-1 years

Riyadh

23 days ago

Secretary

Summer Town Real Estate Company

مطلوب سكرتيره خاصة للانضمام لفريقنا في Summertown.

إذا كنت تبحث عن فرصة لتعزيز مهاراتك في بيئة عمل ديناميكية، فقد تكون هذه الوظيفة مناسبة لك.

المسؤوليات:

إدارة الوقت والجدول الزمني: تنظيم المواعيد، تذكير المدير بالمهام، إدارة قائمة المهام.
تنظيم الاتصالات والمراسلات: استقبال المكالمات، إدارة البريد الإلكتروني، صياغة الخطابات.
التحضير للاجتماعات والسفر: تجهيز ملفات الاجتماع، تدوين المحاضر، ترتيبات السفر.
المهام الإدارية والمكتبية: الأرشفة والتنظيم، استقبال الزوار، تأمين احتياجات المكتب.

المتطلبات:
للتقديم، يرجى إرسال السيرة الذاتية على J@****************.

0-1 years

Riyadh

Sales Coordinator

The Eastern Flower

About the Role
We are looking for a Sales Coordinator to support and optimize sales operations across assigned regions. You will ensure smooth execution of daily sales activities, maintain accurate records, and provide actionable insights for management.

Responsibilities

Coordinate day-to-day sales operations and field team activities.
Consolidate sales targets, performance updates, and demand requirements.
Maintain sales records, price lists, agreements, and promotional calendars.
Prepare weekly, monthly, and quarterly sales reports and dashboards.
Build presentation decks for management meetings and business reviews.
Analyze market data, distributor reports, and SKU-level trends to support decisions.
Coordinate with distributors and internal teams on orders, stock, deliveries, and returns.
Support trade marketing activities and POS material rollout.
Ensure compliance with internal policies and maintain updated documentation.
Collaborate with Supply Chain, Finance, Marketing, HR, and Customer Service.

Qualifications

Bachelor’s degree in Business Administration, Marketing, or a related field.
1–2 years experience in FMCG sales coordination or support roles.
Good command of the English language.

2-5 years

Riyadh

Executive Assistant

Hays

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.

2-5 years

Riyadh

Secretary

Alghad college For Applied Medical Sciences

About Alghad College for Applied Medical Sciences:
Alghad College is a leading educational institution in Saudi Arabia, established in 2009 to meet the growing demand for qualified national competencies in the health sector. The college operates in major cities including Riyadh, Jeddah, Medina, Dammam, Tabuk, Buraydah, Najran, and Abha, offering bachelor's programs in applied medical sciences accredited by the Ministry of Education.

Job Overview:
We are seeking a dedicated and organized Secretary to join our team. This is a full-time administrative position, requiring 48 working hours per week. The successful candidate will support the college's mission by efficiently performing administrative tasks.

Job Responsibilities:

Support the college's vision and mission through effective administrative tasks.
Organize schedules, appointments, and meetings for the dean or department.
Prepare and edit official correspondence and administrative reports.
Receive and respond to phone calls and emails professionally.
Coordinate meetings and prepare meeting minutes.
Maintain electronic and paper filing systems securely.
Follow up on decisions from management and update tracking records.
Coordinate between academic and administrative departments for smooth operation.
Prepare and oversee schedules for official tasks and appointments.
Manage incoming and outgoing correspondence.
Welcome and organize meetings for visitors.
Assist in executing academic and administrative events.
Contribute to improving administrative services.
Ensure confidentiality in handling information.
Uphold the college's standards and adhere to policies.

Qualifications:

Bachelor's degree in Administration, Office Management, Executive Secretarial, or related field from accredited institutions.
No less than two years of experience in secretarial or administrative tasks; experience in academic settings is preferred.

Skills:

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Excellent report writing and correspondence preparation skills.
High organizational and time management skills.
Fluent in Arabic and English (writing and speaking).
Strong interpersonal skills and attention to detail.
Ability to work under pressure and in a multitasking environment.

Application Process:
Interested candidates are encouraged to apply electronically through the college's website during the application period from 04/02/2026 to 06/02/2026.

2-5 years

Riyadh

Executive Secretary

aljazirah

Here's the resulting JSON: { "originalTextLanguage": "English", "translatedText": "انضم إلى فريقنا كأمين تنفيذي
نحن شركة راسخة مقرها في الرياض نبحث عن أمين تنفيذي موهوب (تمهير). هذه الوظيفة ضرورية لضمان سير العمل بسلاسة في منظمتنا.

المسؤوليات:

تنظيم المواعيد وحضور الاجتماعات.
إعداد وتقديم تقارير العمل.
إدارة جدول المدير والرد على الاستفسارات.
تسهيل المراسلات والوثائق كما هو موضح من قبل المدير.
حضور الاجتماعات وتوثيق المحاضر بدقة.
الحفاظ على الملفات والمستندات المتعلقة بعمل المدير.
إعداد وأرشفة التقارير للرجوع إليها في المستقبل.

المؤهلات:

الدبلوم مطلوب.
الجنسية السعودية.
إجادة اللغة الإنجليزية.

عملية التقديم:
يرجى إرسال سيرتك الذاتية إلى البريد الإلكتروني المحدد، مع التأكد من تضمين "تمهير" في سطر الموضوع." }

0-1 years

Riyadh

Office Manager

Horizons Support for Recruitment

Management and follow-up of the recruitment office operations

2-5 years

Al Sulaimaniyah, Riyadh

27 days ago

Data Entry Agent

MTS International Logistic Services

4,000 - 4,500 / Month

Document coordinator and customs documents

0-1 years

Al Sulaimaniyah, Riyadh

about 1 month ago

Research Assistant

📣 Job AdNew

PulseMediaNL

Position Overview
We are seeking a detail-oriented and analytical Remote Research Assistant to support research initiatives, data collection, and structured analysis across various projects. This fully remote role is ideal for individuals who are curious, methodical, and comfortable working independently within clearly defined research frameworks.

Key Responsibilities

Conduct research using credible primary and secondary sources
Collect, organize, and analyze qualitative and quantitative data
Prepare structured summaries, briefs, and research reports
Verify source credibility and ensure information accuracy
Maintain organized research files and documentation systems
Assist in compiling presentations and data insights
Identify trends, patterns, and key findings from research data
Follow established methodologies and reporting guidelines

Your contributions will help ensure research outputs are thorough, accurate, and aligned with project objectives.

Qualifications

Bachelor’s degree in Business, Economics, Social Sciences, Statistics, or a related field (or equivalent experience)
Strong analytical and critical thinking skills
Excellent written communication abilities
Proficiency in Microsoft Excel, Google Sheets, or similar tools
Familiarity with research databases or analysis tools is a plus
High attention to detail and strong organizational discipline
Ability to manage multiple assignments and meet deadlines
Comfortable working independently in a remote setting

Work Structure
Fully remote position, with flexible scheduling aligned with project timelines. Clearly defined deliverables and quality expectations, along with collaborative communication with team members as needed.

Application Process
Submit your updated resume highlighting relevant research or analytical experience. Qualified candidates can expect follow-up communication within a few business days.

2-5 years

Tabuk

Remote Job

1 day ago

Secretary

Saudi Services For Electro Mechanic Works Co. SSEM

Join our dynamic team as a Secretary!
We are a leading EPC contracting company in Saudi Arabia, specializing in high-voltage and extra-high-voltage substations, overhead transmission lines, power plants, water treatment plants, and industrial projects. We are seeking a dedicated Secretary to provide crucial administrative support and ensure the smooth operation of our office.

Key Responsibilities:

Administrative Support & Office Management: Handle general office duties, prepare and edit documents, and maintain company records.
Scheduling & Coordination: Manage calendars, schedule meetings, and organize appointments.
Communication Management: Oversee incoming and outgoing communications, ensuring a professional response.
Travel & Logistics Management: Arrange travel and accommodations for staff.
Document Control & Reporting: Maintain organized filing systems and prepare administrative reports.
Office Operations & Resource Management: Monitor office supplies and assist in event planning.

Qualifications:
- Diploma or Bachelor’s degree in Business Administration or a related field.
- 1-3 years of experience in a secretarial or administrative role, preferably in the construction or engineering industry.
- Excellent organizational, communication, and multitasking skills.
- Proficiency in Microsoft Office Suite.
- Strong professionalism and discretion in handling sensitive information.

2-5 years

Tabuk

8 days ago

Executive Assistant

Red Sea Global

Join Red Sea Global as an Executive Assistant
Red Sea Global is a visionary developer committed to prioritizing people and the planet, striving to reshape the environments in which we live, work, and travel. The Executive Assistant will play a crucial role in supporting the Fire Commissioner and the executive team, ensuring that company objectives are met efficiently.

Key Responsibilities:

Manage professional and personal scheduling for the Fire Commissioner.
Coordinate complex scheduling and calendar management.
Oversee travel arrangements and logistics for the Management Team.
Provide administrative support including typing, dictation, and spreadsheet creation.
Maintain confidentiality with all materials and manage team communications.

Requirements:

Bachelor’s degree in business, management, or related field.
Minimum four years of experience in an administrative role.
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Proficiency in office productivity tools.

Join us to contribute to exciting projects that enhance communities and environments!

2-5 years

Tabuk

Human Resources Coordinator

Grand Hyatt

Join the Grand Hyatt team as a Human Resources Coordinator!

We are seeking a motivated and organized individual to provide exceptional administrative support to our Human Resources department. As the Human Resources Coordinator, your role will be vital in assisting the Human Resources Manager to ensure the smooth operation of the department.

Key Responsibilities:

Provide administrative support to the HR team.
Assist with the management of employee records, recruitment processes, and onboarding.
Maintain high standards of employee service and communication.
Support HR initiatives and help create a positive work environment.

Qualifications:

A University Degree or Diploma, preferably in Human Resources or a related business field.
Experience in hotel operational positions is a plus.

Join us at Grand Hyatt and be part of a world-renowned hospitality brand that prides itself on delivering outstanding levels of service.

2-5 years

Umluj

23 days ago

Executive Office Manager

ARC

The company announces its need for an accountant specialized in the contracting field who has experience in managing the financial accounts of government and private projects, with a good understanding of the اعتماد platform and government competition mechanisms.

The accountant is responsible for monitoring the financial accounts of projects, analyzing costs and revenues, preparing financial reports, and participating in project studies and pricing tenders before submitting them. He also analyzes the terms and specifications documents via the اعتماد platform, follows up on contract procedures, raises financial claims, and monitors governmental payments and bank guarantees, in addition to managing change orders and financial claims resulting from project modifications.

It is required that the applicant holds a Bachelor's degree in Accounting or a related field, with experience in accounting for contracting and government projects, proficiency in accounting programs and Excel, and the ability to perform financial analysis and work under pressure.

5-10 years

Al Qassim Province, Unayzah