Secretary Full-time Jobs in Saudi Arabia

Join the Ayna Rose Medical Company as a Medical Secretary!
We are looking for an organized person with strong administrative skills to join our team. You will play a vital role in organizing doctors' appointments, welcoming patients, and ensuring the effective organization of medical records.

Responsibilities:

• Organizing the doctor's appointments and welcoming patients.
• Opening files for new patients and organizing patient entries according to appointments.
• Organizing patient records and maintaining their database.
• Preparing and presenting work reports.
• Recording the names of departing patients and preparing lists for incoming and outgoing patients.

Requirements:

• Educational Qualification: Bachelor's degree in one of the following fields: Business Administration, Health Services Management, Executive Secretarial, Medical Secretarial.
• Advanced skills in data processing and analysis, medical documentation, and management.
• Proficiency in Arabic and English.

Join the Celiac Association!
The Celiac Association announces the availability of jobs for both genders in various fields of management, marketing, and media. If you are looking for an opportunity to work in a dynamic environment that contributes to community development, this is the right place for you.

Available Specializations:

• Medical Secretarial

Work Locations:

• Riyadh
• Mecca
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

If you are interested in applying for one of these jobs, please contact us.

Join Kinetic Business Solutions as a Human Resources Coordinator!

We are collaborating with a leading Pharmaceutical company in Riyadh to find a skilled HR Coordinator. This role is essential to support the smooth operation of HR functions and ensure compliance with local labor regulations.

Key Responsibilities:

• Assist with day-to-day operations of the HR functions and duties.
• Support HR-related inquiries or requests.
• Engage in recruitment activities, including sourcing candidates, scheduling interviews, and coordinating employee onboarding.
• Implement HR policies and ensure compliance with local labor regulations.
• Manage all employee-related matters efficiently.
• Coordinate HR projects such as trainings, meetings, and surveys.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• A minimum of 1-3 years of experience in HR coordination or administration, preferably in multinational companies.
• Good understanding of Saudi labor laws and HR best practices.
• Experience with recruitment processes, onboarding, and HR documentation.
• Strong organizational and communication skills.
• Proficiency in MS Office, HRIS systems, and payroll processes.

For this position, candidates must be available for face-to-face interviews in Riyadh.

Join Our Team!
We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

Qualifications:

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.

Join D&I Real Estate Development as an Executive Assistant!
Your role will be instrumental in supporting our senior leadership team.

Role Overview:
This full-time on-site position requires exceptional professionalism, organizational skills, and the ability to manage a diverse range of responsibilities in a fast-paced environment.

Key Responsibilities:

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Organizing and preparing documents, reports, presentations, and correspondence.
• Handling communication on behalf of executives, including drafting emails and coordinating with stakeholders.
• Coordinating travel logistics and accommodation arrangements.
• Maintaining organized filing systems for efficient information retrieval.
• Supporting preparation of proposals, executive summaries, and project documentation.
• Assisting in meeting preparations, including agenda creation and minutes-taking.
• Liaising with teams, partners, and clients to ensure seamless information flow.
• Managing confidential information with discretion.
• Tracking tasks, deadlines, and facilitating special projects as required.
• Coordinating and managing company partnerships.
• Attending real estate events and conferences on behalf of management.
• Staying updated on relevant regulations and market trends.
• Assisting in identifying new investment opportunities through research.

Qualifications:

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple tasks and effectively prioritize.
• High level of discretion with confidential matters.
• Proficient in Office software and productivity tools.
• Strong coordination and problem-solving skills.
• Previous experience supporting executives is preferred.
• Bachelor’s degree in Business Administration or related field.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A collaborative and supportive working environment.

Join CMS MENA as an Office Manager
We are seeking an experienced Office Manager for our office in Riyadh. This role is crucial for ensuring the smooth operation of our office, including administration, reception, and client onboarding tasks.

Key Responsibilities:

• Prepare employment contracts and offer letters for new joiners.
• Add new employees to Workday and maintain HR data securely.
• Enrol new joiners in training and health insurance.
• Manage employee files and maintain data confidentiality.
• Coordinate with the PR officer for visa processes.
• Manage office supplies and equipment, ensuring a professional office environment.
• Support and organise office events and meetings.
• Liaise with various departments for collaborative tasks.

About You:
To thrive in this role, you must possess:

• Excellent communication skills in English and Arabic.
• Previous experience in facilities and administration management.
• Strong interpersonal and client service skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of Saudi employment legislation.

Education and Experience:
A Bachelor’s degree in Business Administration, Finance, HR, or related fields is preferred, along with at least five years of relevant experience in KSA.

Benefits:
We offer a competitive salary package and medical insurance for our employees.

Join Our Dynamic Team!
At Centro Waha, we are on the lookout for passionate and dynamic Human Resources professionals who excel in guest-focused environments. If you are dedicated to delivering extraordinary levels of customer service and providing creative solutions for our employees, we want you on our team!

Key Responsibilities:

• Coordinate administrative procedures and recruitment processes.
• Manage leavers/joiners administration and liaise with various departments and contractors.
• Maintain and produce reports and records to ensure smooth HR department functioning.
• Initiate and process employment requisitions and consult on job descriptions and advertisements.
• Develop and maintain confidential employee files and databases.
• Coordinate employee performance appraisals and track annual and sick leave.
• Prepare monthly HR reports and other statistical documents as required.
• Conduct departmental training and HR orientation for new hires.

Qualifications:
You should possess a university degree in a related field, with preferable experience in a similar role. Proficiency in a computerized payroll system and fluency in English are necessary.

Skills and Competencies:

• Understanding of hotel operations and effective communication skills.
• Strong planning and supervisory abilities.
• Ability to adapt and focus on customer service.
• Self-motivated with a positive attitude and strong social skills.
• Result-oriented with good teamwork and leadership qualities.

Join Pacific International Lines (PIL) as a Personal Assistant!
With over 55 years in the global shipping industry, PIL is seeking a proactive Personal Assistant to support our Regional Head in Riyadh, Saudi Arabia. This pivotal role ensures smooth executive operations, enabling effective prioritization of strategic objectives.

Key Responsibilities:

• Executive Support: Manage the Regional Head’s calendar, schedule meetings, and coordinate appointments.
• Travel & Logistics: Organize complex travel itineraries and coordinate logistics for business events.
• Administrative Management: Maintain organized files and documentation, track deadlines, and support report preparation.
• Communication & Coordination: Act as a point of contact, drafting professional communications and liaising with internal teams.

Must Have:

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years of experience in a similar role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and ability to multitask.
• Integrity in handling confidential information.

Why Join Us:
Be part of a leading global carrier with opportunities for growth in a dynamic environment focused on sustainability and innovation.

This position is open to candidates currently based in Riyadh who have the legal right to work in Saudi Arabia.

Join Procter & Gamble as an Executive Assistant! This vital role will place you at the heart of our operations, supporting our Senior Executive and leadership team in a dynamic and fast-paced environment. You will provide essential administrative, technical, and project management support while acting as a strategic business partner.

Responsibilities:

• Provide advanced administrative support to the executive and their leadership team.
• Serve as a trusted confidante and liaison, managing sensitive information with discretion.
• Build and maintain crucial relationships within the organization and with external partners.
• Facilitate travel arrangements and coordinate global business meetings.
• Utilize office management skills and technical tools to enhance effectiveness.

Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written and spoken).
• Exceptional attention to detail and strong organizational skills.
• Proficiency in Outlook, Microsoft Teams, Excel, and PowerPoint.

If you are motivated, dedicated, and adaptable, we invite you to apply!

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a well-organized and efficient Executive Assistant to provide top-level support to our high-level executives. This role is essential for ensuring smooth operations and facilitating executive tasks effectively.

Key Responsibilities:

• Manage executives' calendars and schedule meetings.
• Assist executives in preparing for meetings, including taking minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and other documents.

Qualifications:

• Excellent communication skills in English, both written and spoken.
• Willingness to travel internationally as required.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple priorities.

At Ajlan & Bros Holding, we are committed to aligning our strategies with the Kingdom's Vision 2030. We aim to lead in various sectors and support the growth and prosperity of our community. If you are a motivated individual looking to contribute to a dynamic team, we encourage you to apply!

Join Wisdom Management Consultancy as an Administrative Secretary!
In this vital role, you will manage day-to-day administrative tasks efficiently and in an organized manner. Your responsibilities will include:

• Coordinating schedules, appointments, and meetings seamlessly.
• Ensuring clear communication and effective follow-up on multiple tasks and priorities.
• Utilizing strong time management skills and a process-oriented approach.

Requirements:
Fluency in both Arabic and English is required. If you are organized, proactive, and skilled in office management, we would love to hear from you!

Join SAT Microsystems as a Data Collection Executive. We are a leading IT Service Provider offering innovative solutions across Saudi Arabia, UAE, and beyond. Our commitment to digital transformation empowers businesses to thrive in a complex world.

Job Purpose:
In this role, you will undertake field-based data collection and entry tasks as part of a government project. Your responsibilities will include visiting warehouse sites to record equipment data, capturing images, and ensuring accurate data entry.

Key Responsibilities:

• Visit assigned warehouse locations daily (up to hours from the city).
• Record equipment details using measuring tools.
• Capture clear images of equipment with a company tablet.
• Enter data accurately into the mobile application.
• Complete daily data collection targets punctually.
• Maintain security of assigned devices and coordinate with the team lead.
• Adhere to safety and security protocols during visits.

Requirements:

• Education: Diploma or Bachelor’s degree preferred.
• Experience: Freshers or candidates with basic technical/data entry experience.
• Skills: Basic computer knowledge, mobile application familiarity, and attention to detail.
• Language: Arabic mandatory, basic English preferred.

Work Conditions:
You will work 8-hour days for 5 days a week. Transportation is provided from a central location, with food and accommodation covered when deployed in remote areas.

About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO of Tech Invest Com, a leading Saudi investment firm in the technology and venture capital space.

Key Responsibilities

• Executive Support:
  • Manage the CEO’s calendar, including scheduling meetings, travel, and internal/external engagements.
  • Prepare reports, presentations, and briefing materials ahead of meetings and events.
  • Draft and respond to emails, documents, and correspondence on behalf of the CEO.
  • Handle data entry, expense tracking, and document filing in an organized manner.
  • Assist with event logistics, including meeting coordination, visitor arrangements, and conference registrations.
  • Manage badges, access cards, and documentation for various corporate events and sites.
• Personal & Administrative Support:
  • Coordinate personal tasks for the CEO, including family bookings, car maintenance, errands, and household appointments.
  • Support the completion of personal and administrative documents as needed.
  • Ensure efficient time and task management across professional and personal priorities.
  • Maintain strict confidentiality and professionalism in all matters related to the CEO’s personal and business life.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication in English and Arabic.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to work with minimal supervision in a fast-moving and dynamic environment.

About Us
Tech Invest Com (TIC) is a closed joint stock Saudi company investing in growth-stage technology startups across the MENA region. TIC’s mission is to maximize shareholder value through high-impact, value-add investments in the technology sector, aligning with the goals of Saudi Vision 2030.

Join TKE Alat Field Operations in Riyadh as an HR Coordinator, a pivotal role within our HR department dedicated to supporting our dynamic workforce. As an HR Coordinator, you will be the central point of contact for HR-related queries, facilitating seamless communication and efficient processes across our teams.

Responsibilities:

• Coordinate and manage recruitment processes including job postings, scheduling interviews, and facilitating candidate communications to ensure a smooth hiring experience.
• Support onboarding and orientation activities for new hires, ensuring they are equipped and welcomed effectively into the organization.
• Maintain and update employee records and HR databases with precision and confidentiality, ensuring data accuracy and compliance with company policies.
• Assist with the administration of employee benefits, leave management, and performance appraisal processes.
• Act as a liaison between employees and management, addressing inquiries and providing timely information about HR policies, procedures, and programs.
• Coordinate training sessions and assist in organizing employee engagement initiatives to foster a positive and inclusive workplace culture.
• Support compliance with labour laws and internal controls by maintaining necessary documentation and participating in audits as required.

Qualifications and Skills:

• Previous experience in an administrative or HR support role is preferred, demonstrating strong organizational and communication skills.
• Proficiency with HRIS systems, databases, and MS Office tools to manage HR information and generate reports efficiently.
• Strong attention to detail and ability to handle sensitive information with discretion and professionalism.
• Excellent interpersonal skills to interact effectively with colleagues at all levels within the organization.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities in a fast-paced environment.
• Fluency in English is required; additional language skills could be an advantage.

About TKE Alat Field Operations:

At TKE Alat Field Operations, we are committed to excellence in our services and fostering a supportive, inclusive workplace where every team member can thrive. Our HR team plays a vital role in maintaining our company culture and ensuring the well-being and professional growth of our employees.

Bring your enthusiasm for human resources and your commitment to teamwork to a role where you will both contribute and grow. This opportunity in Riyadh offers a chance to be part of a respected organization that values integrity, innovation, and employee development.

If you are ready to contribute to a collaborative team environment and support the HR function with dedication and professionalism, we encourage you to apply for this key position.

Join Our Team as a Sales Coordinator!
Mada Events is a leading Saudi company specializing in event management, exhibitions, and corporate gifts. Since 2008, we have empowered businesses to create impactful experiences and are enthusiastic participants in Saudi Arabia's Vision 2030.

Role Overview:
We are currently seeking a dedicated Sales Coordinator to join our team in a full-time on-site capacity. The successful candidate will be responsible for attracting new clients and providing critical support to the sales team in finalizing deals. Key aspects of this role include:

• Daily communication with prospective clients
• Managing and nurturing leads
• Ensuring consistent follow-up for opportunity conversion

Services You’ll Be Selling:

• Custom-designed exhibition stands
• Premium corporate gifts and giveaways

Qualifications:
The ideal candidate will possess:

• Experience in client acquisition and sales
• Strong communication and customer service skills
• Proficiency in CRM software and Microsoft Office
• Organizational and detail-oriented skills
• Bachelor’s degree in Business, Marketing, or a related field
• A background in event management is a plus

About the Role: The Executive Secretary at Al Bawani will provide high-level administrative and executive support to senior management, ensuring efficient office operations and the professional handling of all executive-related matters.

Key Responsibilities:

• Executive & Administrative Support: Manage daily schedules, appointments, and travel arrangements; prepare and organize correspondence, reports, and meeting materials; draft formal communications.
• Coordination & Communication: Act as a liaison between the executive office and internal departments; coordinate with external partners and clients; manage communications with confidentiality.
• Meeting & Event Management: Arrange executive meetings and conferences; record meeting minutes; support the preparation of agendas and presentations.
• Record & Documentation Control: Maintain organized filing systems; ensure proper archiving; monitor correspondence logs.
• Office & Logistical Support: Oversee office supplies and equipment requests; support special projects assigned by management.

Qualifications:

• Minimum of 5–8 years of experience as an executive secretary or in senior administrative support.
• Bachelor’s degree or diploma in Business Administration or related field.
• Proficiency in MS Office and document management systems.

Join us and contribute to our commitment to excellence in diverse projects across Saudi Arabia.

Join Fairmont RAMLA RIYADH as an Executive Secretary!
Fairmont RAMLA RIYADH is looking for passionate individuals to join our dynamic team. Our hotel is situated in the heart of Riyadh and prides itself on providing exceptional experiences for both guests and colleagues. Become a part of our distinguished hospitality brand that celebrates diversity and inclusion.

Key Responsibilities:

• Perform secretarial duties to relieve the General Manager of routine tasks.
• Type minutes, letters, reports, and other correspondence.
• Take dictations and transcribe minutes of meetings.
• Screen and arrange appointments and calls for the General Manager.
• Maintain filing systems for correspondence and reports.
• Manage office supplies and ensure cleanliness in the executive office.

Qualifications:

• A degree in Business Administration, Hospitality Management, or a related field.
• Experience as an executive secretary or in a similar administrative role, preferably in hospitality.
• Proficiency in office software and strong communication skills.

What We Offer:

• Competitive benefits package including health and wellness programs.
• Employee travel programs and discounted services.
• Opportunity for career growth within Fairmont RAMLA RIYADH and Accor.

Join us in our commitment to providing memorable experiences and fostering a culture of inclusion. Apply now and start your journey with Fairmont Hotels & Resorts!