Secretary Full-time Jobs in Saudi Arabia

• Relevant Diploma or Bachelor’s Degree with at least two years of related experience.
• Knowledge of relevant software applications - including spreadsheets, word processing, and database management.
• Familiarity with administrative and clerical procedures and business principles, protocols & etiquette.

• Prepare correspondence, reports, and materials for publications and presentations.
• Manage and maintain expense reports.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Arrange superior’s travel and accommodation.
• Coordinate internal and external meetings and manage schedules.
• Handle incoming communication and provide appropriate responses.
• Meet and greet clients and visitors professionally.
• Maintain office systems, supplies, and equipment.

• Proficient in English language skills including spelling, punctuation, and grammar.
• Ability to produce documentation and handle multitasking.
• Strong verbal and written communication skills.
• Attention to detail, confidentiality, and strong planning and organizational abilities.
• Excellent time management and interpersonal skills.

• Developing and implementing plans and programs to achieve administrative goals.
• Supervising the improvement of work procedures and ensuring quality and speed in service delivery.
• Monitoring the needs of organizational units for administrative services.
• Ensuring that employees are informed of the administrative instructions issued by the senior management.
• Preparing summarized reports on administrative performance and following up on emerging challenges.

• Bachelor's degree in Business Administration or Executive Secretarial.
• 3 years of practical experience.
• Advanced skills in business management, supervision, and report preparation.
• Fluency in both Arabic and English.

• Six working days per week, morning work period.
• Location: Medina.

• Reviewing and auditing data forms, ensuring their completeness.
• Entering data and information into specified computer systems.
• Correcting any errors in the entered data and ensuring its accuracy.
• Storing the entered information and performing necessary backups.
• Complying with instructions regarding information confidentiality.

• Bachelor's degree in any relevant fields such as Business Administration, Executive Secretarial, Programming and Computer Sciences, Information Technology.

• Proficiency in archiving and classifying documents.
• Ability to work with document management software.
• Data analysis skills and document interpretation.
• Fluency in both Arabic and English.

• Organizing the manager/president's appointments and reminding him of them.
• Handling inquiries, responding to them, and delivering mail and correspondence to the manager/president.
• Preparing periodic memos related to work.
• Attending meetings, recording meeting minutes, and editing them.
• Keeping documents and files related to the work of the manager/president.
• Preparing and presenting work reports, documenting, and archiving them.

• Bachelor's degree in Human Resources, Business Administration, Administrative Information Systems, Marketing, or Executive Secretarial Studies.

• Polishing.
• Document classification.
• Interpreting handwriting.
• Handling editing software packages.
• Preparing reports and forecasts.
• Writing routine reports.
• Managing documents.
• Presenting reports.

• Arabic.
• English.

Executive Secretary

A specialized company in digital marketing announces its need for a Saudi Executive Secretary to join its administrative team and contribute to the development of work and follow up on the implementation of tasks in a professional and stimulating environment.

🎯 Job Responsibilities:

• Follow up on the execution of the team’s tasks and ensure accomplishments within the specified timelines
• Prepare periodic reports on the team’s performance and submit them to the General Manager
• Coordinate meetings and document meeting minutes
• Organize files and follow up on daily administrative matters
• Provide administrative and technical support to upper management as needed
• Maintain professional confidentiality and accuracy in handling data

✅ Basic Requirements:

• Nationality: Saudi
• Gender: Female
• Qualification: Bachelor’s degree graduate (not less than one year since graduation)
• Language: Proficiency in English (speaking and writing)
• Personal Attributes:
• Strong desire for learning and career development
• Excellent communication skills and high organization
• Accuracy in follow-up and ability to coordinate several tasks
• Commitment, politeness, and professionalism in dealing
• Ability to work within a team and under pressure

🎁 Benefits of Working With Us:

• Practical training and continuous development
• A youthful and stimulating work environment
• Opportunity for career growth and taking on greater responsibilities
• Support and encouragement for innovation and new suggestions

Job Objective:

Achieving effective and sustainable growth for the Take In platform by attracting new restaurants and cafes, establishing strategic partnerships, and analyzing local markets, with a focus on analytical thinking and long-term planning to enhance the platform's presence in Saudi Arabia.

Tasks and Responsibilities:

• Identifying and targeting the appropriate restaurants according to expansion priorities and coverage plan.
• Leading onboarding negotiations and explaining the benefits of the platform and the revenue model.
• Providing market analyses and strategic recommendations regarding geographic expansion opportunities.
• Coordinating with marketing and technical teams to ensure integration in field and technical efforts.
• Gathering customer feedback and providing it as input for product and service improvement.
• Participating in the development of operational guides for onboarding processes.
• Supporting group booking, pre-order, and car delivery initiatives through field proposals.

Required Skills and Qualifications:

• Bachelor's degree in Business Administration, Marketing, or a related field.
• At least one year of experience in business development or sales, preferably in apps, delivery, or SaaS.
• Ability to conduct market analysis, prepare executive recommendations, and understand consumer and competitor behavior.
• Strong communication skills in Arabic; English is an additional advantage.
• Ability to work towards clear monthly goals and measurable performance indicators.
• High proficiency in using Google Workspace tools, Excel, and CRM.

Work Environment and Benefits:

• A Saudi startup with a massive expansion ambition.
• Attractive incentives for performance and results.
• A flexible, performance-based environment that offers real professional growth opportunities.