Secretary Full-time Jobs in Saudi Arabia

• Provide administrative support, including drafting and formatting documents, presentations, and reports.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and correspondence.
• Organize and maintain physical and electronic filing systems.
• Arrange travel and accommodation as needed.
• Assist with office supply management.
• Perform other administrative tasks as required.

• Proven experience as a Secretary or in an administrative support role.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

• Accurately input and update data in procurement and inventory systems
• Assist in processing purchase orders, vendor invoices, and contract records
• Maintain organised records of procurement activities, pricing, and supplier information
• Verify data accuracy and reconcile discrepancies to maintain data integrity
• Collaborate with team members to enhance workflow and efficiency
• Generate operational and procurement reports as needed by management
• Monitor and maintain inventory logs and stock levels
• Provide administrative support to the Operations and Procurement functions

• Diploma or equivalent required; further education in business or administration is a plus
• Previous experience in data entry, procurement, or administrative roles preferred
• Proficiency in Microsoft Excel, Word, and data entry software
• High attention to detail with excellent data accuracy skills
• Strong time management and organisational abilities
• Clear and effective communication skills
• Able to work both independently and within a team environment

• Be part of a prestigious culinary institution shaping the future of hospitality talent
• Work in a collaborative, multicultural, and growth-focused environment
• Develop your administrative and procurement skills in a respected organisation

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain a work schedule and manage activities with high attention to detail.
• Interact courteously with students, faculty, staff, and visitors.
• Prepare correspondence, reports, and documentation with a high degree of accuracy.
• Act as the first point of contact for departmental inquiries.
• Plan and coordinate departmental meetings and events.
• Assist in the completion of travel arrangements and conference registrations.
• Facilitate workshops and other departmental events.
• Perform related duties as assigned.

• Bachelor's Degree in business, public administration, social sciences, education, or related field; Master's Degree preferred.
• Minimum of two years of experience, preferably in higher education.
• Excellent written and oral communication skills in both English and Arabic.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Capable of collaborating effectively with faculty, students, and staff.
• Attention to detail and ability to manage multiple tasks concurrently.

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain a work schedule and manage activities with high attention to detail.
• Interact courteously with students, faculty, staff, and visitors.
• Prepare correspondence, reports, and documentation with a high degree of accuracy.
• Act as the first point of contact for departmental inquiries.
• Plan and coordinate departmental meetings and events.
• Assist in the completion of travel arrangements and conference registrations.
• Facilitate workshops and other departmental events.
• Perform related duties as assigned.

• Bachelor's Degree in business, public administration, social sciences, education, or related field; Master's Degree preferred.
• Minimum of two years of experience, preferably in higher education.
• Excellent written and oral communication skills in both English and Arabic.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Capable of collaborating effectively with faculty, students, and staff.
• Attention to detail and ability to manage multiple tasks concurrently.

• Bachelor's degree in Business Administration or English Language
• 4 years of experience as an Executive Assistant
• Strong command of English

• Bachelor's degree in Business Administration or English Language
• 4 years of experience as an Executive Assistant
• Strong command of English

• Administrative Assistance: Manage DMD's schedule and handle communication.
• Communication Liaison: Act as the primary contact for stakeholders and draft correspondence.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Organize travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, ensuring accuracy and timeliness.

• Prior experience in supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Bachelor's degree preferred; diploma in secretarial studies is acceptable.
• 02 years of relevant work experience.

Consultant for Medical Center

Key Responsibilities:
- Provide strategic guidance on management practices to improve operational efficiency.
-Design and implement effective marketing strategies to increase patient engagement and awareness of our services.
- Offer financial analysis, budgeting guidance, and overall financial management support.
- Collaborate with various departments to identify areas for improvement and implement best practices.


Qualifications:
- Bachelor’s degree in Business, Healthcare Administration, Accounting, or a related field.
- Minimum of 5 years of experience in a consulting role within the healthcare sector.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with the center teams.

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required, to meet the schools’ needs.
• Organize and maintain the executive’s calendar and arrange appointments as and when convenient.
• Prepare documents, reports, lists, meeting notes, etc. as required.
• Attend meetings and keep minutes.
• Make travel arrangements for the assistant principal/executive.
• Handle confidential documents ensuring they remain secure.
• Take initiative in prioritizing tasks to ensure deadlines are met.
• Provide support for students and parents in relation to your role.
• Prepare and print student IDs and certificates as needed.
• Maintain updated staff and student lists.
• Track and produce weekly summary reports of students’ attendance and discipline analysis.
• Arrange testing or exams, and receive results as required.
• Assist with event preparation and coordination.

• Minimum of Bachelor’s degree in a related field of study.
• In-depth knowledge of office management and basic accounting procedures.

• Proven experience as an executive secretary or similar administrative role.
• Proficient in MS Office and Google Suite.
• Excellent command in English (both written and verbal).
• Strong understanding of accounting principles, financial reporting procedures.
• Exceptional attention to detail, accuracy, and a commitment to maintaining high standards of financial integrity.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.

• Perform clerical tasks and manage schedules.
• Organize meetings and provide executive administrative assistance.
• Maintain effective communication with clients and stakeholders.
• Deliver excellent customer service and manage company secretarial work.
• Ensure confidentiality and manage sensitive information effectively.

• Proficient in clerical skills with effective communication abilities.
• Experience in company secretarial work is beneficial.
• Strong organizational and multitasking skills are essential.
• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary will be a plus.

• Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
• Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
• Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup.
• Lead general office administration tasks, including monitoring of supply inventory levels and managing office equipment.
• Guarantee exceptional interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere.

• Demonstrate accuracy and attention to detail in completing expense reports.
• Compose and prepare confidential correspondence with precision.
• Arrange complex travel plans, itineraries, and agendas.
• Plan, coordinate, and enforce adherence to the executive’s schedule.
• Research, prioritize, and follow up on incoming issues addressed to the executive.
• Provide a bridge for smooth communication between the executive office and internal departments.
• Complete critical aspects of deliverables with a hands-on approach.
• Maintain and organize executive files, records, and documents.

• Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices.

• Executive Support: Serve as a trusted partner, maintaining confidentiality and professionalism.
• Coordinate internal and external meetings, effectively managing the Managing Director's calendar.
• Act as the first contact for stakeholders, screening calls and emails, and ensuring professional communication.
• Prepare reports and presentations for the Managing Director's meetings and trips.
• Organize travel logistics including flights, visas, and accommodations.
• Provide secretarial support for meetings including taking notes and ensuring follow-ups on action items.
• Support the Managing Director in external commitments and administration tasks related to office management.

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role, or 3+ years in a commercial role in Shipping or Logistics.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proactive problem-solving abilities with attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.

We are hiring a Data Entry Operator!

We’re looking for a detail-oriented professional with excellent computer skills. The ideal candidate must be fluent in both written and spoken Arabic and English.

Key Responsibilities:

• Accurately enter, update, and manage data
• Maintain records and handle confidential information
• Support various administrative tasks

Previous experience in data entry or administrative roles is preferred. This position requires reliability, strong organizational skills, and a commitment to delivering quality work.

• Coordinate and schedule meetings and appointments for the Legal Team.
• Draft, format, and print legal documents and memoranda using Microsoft Office tools.
• Organize and maintain legal files in a systematic and accessible manner.
• Liaise with other departments for legal documentation and coordination.
• Handle incoming calls, emails, and correspondence related to legal matters.
• Assist in tracking deadlines and administrative tasks related to legal operations.

• High school diploma or higher education (preferred).
• Less than one year of experience is acceptable; previous experience in legal or administrative roles is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication and multitasking skills.
• Good command of English is considered an advantage.