Secretary Full-time Jobs in Saudi Arabia

Join the Karama Association in the Asir region!
If you are looking for an exciting job opportunity in a professional environment that supports and develops your skills, we are looking for an experienced administrator to join our team in Abha.

Responsibilities:
- Effectively and efficiently manage projects.
- Use computer applications and Microsoft Office to prepare reports and documentation.

Requirements:
- Saudi nationality.
- Bachelor's degree in business administration or a related field.
- Practical experience in project management.
- Proficiency in using computers.

For inquiries, you can contact us. We welcome all applicants who meet the requirements.

Join Penspen as a Secretary!
Are you ready to be part of a leading energy services company that has been at the forefront of engineering and project management for over 70 years? Penspen, with a rich history and a commitment to providing comprehensive services to the energy industry, is looking for a Secretary based in Alkhafji, Saudi Arabia.

About the Role:
As a Secretary, you will provide essential administrative and clerical support to project teams within the PMS organization. Your responsibilities will include:

• Maintaining filing systems, logs, and correspondence registers.
• Assisting in typing, document formatting, and preparation of internal and external communications.
• Handling office supplies and managing incoming and outgoing correspondence.
• Coordinating project meetings and maintaining records and timesheets.
• Ensuring compliance with established filing and archiving procedures.

Your contribution will support a safe and efficient work environment, working closely with project staff.

Qualifications:
- High school education.
- Minimum of 5 years’ experience in secretarial activities, office administration, and management.

If you have the skills and are interested in this opportunity, we invite you to apply!

Join Aramco Gulf Operations Company as a Secretary!
Are you ready to take the next step in your career? As a Secretary, you will play a vital role in ensuring the smooth day-to-day operations of our department.

Key Responsibilities:

• Apply approved section policies, processes, and procedures.
• Schedule appointments and meetings efficiently.
• Perform various administrative tasks to support department operations.
• Coordinate with other departments for smooth bureaucratic procedures.
• Maintain and order office supplies as needed.
• Communicate with IT to resolve any issues promptly.
• Organize catering for department affairs.
• Prepare responses to incoming correspondence.
• Generate timely and accurate reports for the section.
• Comply with all safety, health, and environmental procedures.

Qualifications:
The ideal candidate should hold a diploma and possess strong organizational skills and attention to detail. If you are dedicated and proactive, we encourage you to apply.

Join Penspen as a Secretary!
Are you looking for an exciting opportunity in a leading energy services company? Penspen, with over 70 years of experience, is seeking a dedicated Secretary to be based in Alkhafji, Saudi Arabia.

About Us:
Penspen provides engineering, project management, asset management, and integrity services to the energy industry globally. Founded in the UK in 1954, we now have nearly 1,000 staff members in major offices around the world, including Saudi Arabia, and have successfully managed over 15,000 projects across more than 100 countries.

Role Overview:
The Secretary will provide essential administrative and clerical support to project teams within the PMS organization. Key responsibilities include:

• Maintaining filing systems, logs, and correspondence registers.
• Assisting in typing, document formatting, and preparation of both internal and external communications.
• Handling office supplies, incoming and outgoing correspondence, and coordinating project meetings.
• Assisting in maintaining records, timesheets, and tracking general administrative data.
• Ensuring compliance with established filing and archiving procedures.

Qualifications:
The ideal candidate will have:

• A high school education.
• A minimum of 5 years’ experience in secretarial activities, filing systems, and office administration.

If you possess the required skills and are interested in joining our team, please apply today!

Join Holystar Arabia as a Data Entry Professional
Holystar Arabia is seeking a dedicated Data Entry professional to support our production operations by ensuring the accurate, timely entry and maintenance of production data. This pivotal role is crucial in monitoring production performance, supporting reporting accuracy, and maintaining reliable records within our ERP system for a switchgear manufacturing environment.

Key Responsibilities:

• Enter daily production output and corresponding man-hours into the ERP system.
• Update job orders, work orders, and production status in real-time.
• Track and record finished goods, rejected items, and rework quantities.
• Report data inconsistencies or errors to supervisors or relevant departments.
• Assist in closing production orders and verifying Bill of Material (BOM) consumption.

Documentation:
Maintain accurate and organized records of all production-related activities.

Qualifications and Experience:

• Diploma degree (minimum requirement).
• 1–2 years of experience in a similar data entry or production support role within a switchgear or manufacturing factory.
• Previous experience with SAP or ERP systems is an advantage.
• Ability to manage and prioritize multiple time-sensitive tasks in a fast-paced production environment.

Skills and Competencies:

• Strong analytical skills with attention to data accuracy and problem resolution.
• Excellent written and verbal communication skills.
• High attention to detail and follow-up.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Willingness to work closely with production teams on the manufacturing floor.

Join Our Team as a Secretary!
We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

Qualifications:

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.

Join Our Team as a Secretary at Food Industries Polytechnic!
We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

Qualifications:

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.

Join our team as a Data Entry Specialist!
We at Integrated Utilities Company for Operations and Maintenance are looking for a capable person to be part of our team. Your core responsibilities will include:

• Reviewing and auditing data forms.
• Entering and storing data and information on the computer.
• Reviewing classification codes for data and correcting errors.
• Making necessary backups for data.
• Adhering to instructions related to data and information confidentiality.

Required Qualifications:

• Two years of practical experience.
• Educational qualification: high school level.
• Advanced skills in archiving, inspection, data collection, and using computer equipment.
• Proficiency in Arabic and English.

If you are looking for a distinguished job opportunity, do not hesitate to apply.

Join Burjline Builders as a Secretary of the Council!
We are seeking a highly experienced and meticulous Secretary to manage corporate governance and secretarial functions for our governing council. In this critical role, you will guide our company through the complex processes of preparing for an Initial Public Offering (IPO).

Key Responsibilities:

• Lead and manage the company’s IPO readiness program.
• Act as the primary contact for the council, providing support and advice on governance matters.
• Prepare agendas and minutes for all council and committee meetings.
• Coordinate with legal advisors and regulatory bodies during the IPO process.
• Manage corporate due diligence and ensure documentation accuracy.
• Implement a corporate governance framework for compliance with Saudi regulations.

Qualifications:

• Proven experience in a senior corporate secretarial role.
• Hands-on experience of guiding a company through the IPO process.
• In-depth knowledge of corporate law and compliance in Saudi Arabia.
• Exceptional organizational and problem-solving skills.
• Outstanding written and verbal communication skills.
• A degree in Law or Business Administration.

Join our dedicated team and contribute to the remarkable experiences we create!

Join Our Team as an Administrative Specialist!
At Perfect Vision, we are looking for a dedicated Administrative Specialist to provide administrative support and coordination across various departments to ensure efficient workflow. The ideal candidate will focus on improving administrative processes and internal communication while embodying our inclusive company culture.

Role Overview:
The Administrative Specialist will report directly to the Department Manager and be responsible for:

• Managing internal and external communications and correspondences.
• Organizing meetings, preparing agendas, and documenting meeting minutes.
• Following up on the implementation of administrative decisions and providing regular reports.
• Supporting teams in organizing and planning various administrative activities.

Qualifications:
We require:

• A Bachelor's degree in Management or a related field.
• A minimum of two years of experience in administrative roles.
• Strong organizational and communication skills.
• Proficiency in office management software (*, Microsoft Office).

Work Environment and Inclusivity:
At Perfect Vision, we believe in equal opportunities and take pride in providing a supportive and inclusive work environment. We welcome applicants with disabilities (mobility impairments) and offer fully accessible facilities to ensure they perform their tasks comfortably and professionally.

Performance Objectives:

• Ensure timely execution of all administrative decisions.
• Improve internal communication between departments by 15% over the year.

Key Performance Indicators (KPIs):

• Percentage of administrative decisions implemented on time.
• Satisfaction rate regarding the quality of meetings and reports.
• Improvement rate in internal communication between departments.

Additional Tasks:

• Organizing internal events and workshops to enhance employee communication.
• Providing suggestions for improving internal administrative processes.
• Supporting the HR team in the onboarding and orientation process for new employees.

Join our team at Napco National as a Data Entry Operator! We are a leading Saudi company dedicated to transforming visions into reality and driving the growth of the national industrial sector.

Key Responsibilities:

• Prepare receipt and issue vouchers and report any discrepancies.
• Manage material transfer by system between warehouses.
• Assist in inventory data entry tasks.
• Handle CHEP pallet transactions in the system and update reports.
• Maintain filing for all related files.
• Comply with safety and environmental instructions and participate in toolbox talks led by the HSE officer.
• Consult and participate in the development and improvement of the OH&S management system.

Why Napco National? Since 1956, we have been committed to innovation and excellence in manufacturing plastic and paper packaging solutions. We pride ourselves on our contribution to the sustainable future of our community.

Join OES Asset Integrity Management as a Technical Proofreader!
OES is a leading international specialist providing inspection, audit, appraisal, certification, and project services to the oil and gas industry. As we continue to experience rapid growth, we are actively seeking a dedicated Technical Proofreader to join our quality assurance team in Saudi Arabia.

Key Responsibilities:

• Proofreading and Editing: Collaborate with the operations department to proofread and edit technical documents, ensuring they meet company standards.
• Quality Assurance: Conduct reviews of inspection reports to ensure accuracy and clarity.
• Technical Expertise: Utilize your knowledge of lifting gear and Non-Destructive Testing (NDT) inspections for effective proofreading.
• Style Guide Adherence: Enforce company-specific style guides across documentation.
• Collaboration: Work with technical teams to clarify concepts and enhance document quality.
• Global Support: Provide proofreading services for projects worldwide, especially in the Middle East.
• Continuous Improvement: Identify and implement process enhancements within proofreading workflows.
• Training and Development: Stay updated on industry standards and participate in training sessions.

Qualifications:

• Bachelor's degree in English, Technical Writing, or related field; LEEA and NDT qualifications are a plus.
• Experience in technical proofreading, editing, or quality assurance.
• Excellent command of English grammar and strong attention to detail.
• Familiarity with technical terminology and documentation.
• Proficiency in Microsoft Office Suite.
• Strong communication skills.

This is a full-time and permanent position. If you are passionate about maintaining high standards of technical documentation and possess the required qualifications, we encourage you to apply!

Objective: Leading and managing the company's operational and commercial processes efficiently to ensure the provision of fresh products with exceptional quality and competitive wholesale prices, while achieving sustainable sales growth and enhancing profitability and consolidating the company's position in the market. Tasks and Responsibilities: First: Strategic Leadership and Planning - Preparing and implementing the company's overall strategy and growth and expansion plans. - Organizing corporate work and establishing structures, policies, and operational procedures. - Unifying the vision among different departments and ensuring the integration of roles and achieving common goals. Second: Operations and Supply Management - Full supervision of purchasing and supply operations and ensuring the continuous availability of fresh products on a daily basis. - Managing relationships with suppliers and farms and improving contracting and pricing terms. - Monitoring market movements in the fruit and vegetable markets and analyzing prices and competition to make informed purchasing decisions. - Developing and improving logistics processes and storage systems to enhance efficiency and reduce waste. Third: Sales and Marketing Management - Supervising sales management and retail customer service and building long-term relationships with them. - Developing effective marketing plans (traditional and digital) to enhance market presence and increase market share. - Monitoring sales performance indicators and analyzing results to ensure the achievement of objectives. Fourth: Quality and Control - Monitoring the quality and safety of products according to health and municipal regulations. - Developing internal control systems and ensuring compliance with operational standards. Fifth: Financial Management - Managing budgets and cash flows and controlling expenses. - Achieving profitability goals and improving profit margins through effective cost management. Sixth: Human Resources Management - Leading and developing the workforce and enhancing a culture of performance and discipline. - Evaluating performance, motivating staff, and enhancing professional competence.

Join Napco National as a Data Entry Operator!
Your role is crucial in supporting our operations and ensuring efficiency in our processes. At Napco National, we are committed to driving the growth of the national industrial sector, providing high-quality manufacturing and marketing solutions since 1956.

Responsibilities:

• Prepare receipts and issue vouchers, reporting any discrepancies.
• Conduct material transfers between warehouses using our system.
• Assist in inventory-related data entry tasks.
• Manage CHEP pallet transactions in the system and update reports accordingly.
• File all related documents accurately.
• Comply with safety and environmental instructions and participate in toolbox talks provided by the HSE officer.
• Engage in consultation and participation across all applicable levels and functions to improve the OH&S management system.

About Napco National:
We are a leading Saudi company specializing in plastic and paper packaging solutions with a commitment to sustainability. Join us in creating innovative products while maintaining a focus on environmental responsibility.

Join Dhahran Techno Valley as a Human Resources Coordinator!
We are seeking a detail-oriented and proactive individual to support our daily HR operations and enhance the overall employee experience. As a Human Resources Coordinator, you'll play a vital role in ensuring smooth and efficient operations within the HR department.

Key Responsibilities:

• Support recruitment processes including job posting, screening, and scheduling interviews.
• Maintain and update employee records and HR databases.
• Assist in onboarding new employees and preparing orientation materials.
• Respond to employee inquiries related to HR policies and procedures.
• Coordinate training sessions and track attendance.
• Support HR projects and initiatives as assigned.
• Ensure compliance with Saudi Labor Law and internal company policies.

Required Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 0–2 years of experience in an HR-related role.
• Strong command of English - both written and spoken.
• Familiarity with core HR functions such as recruitment, onboarding, or employee relations.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with professionalism.
• Proficiency in Microsoft Office (Word, Excel, Outlook).