Secretary Full-time Jobs in Saudi Arabia

• Government & Regulatory Compliance:
  • Manage all activities on Saudi government portals (Qiwa, GOSI, Muqeem, Chamber of Commerce, Ministry of Labor).
  • Ensure timely processing of work permits, visa renewals, Saudization requirements, and other regulatory obligations.
  • Maintain accurate records for compliance audits and inspections.
• Administrative Operations:
  • Oversee day-to-day office administration, including facilities management, procurement, and vendor coordination.
  • Manage document control and ensure proper filing of contracts, licenses, and official correspondence.
  • Coordinate with HR for onboarding, employee transfers, and exit formalities in line with Saudi labor laws.
• Financial & Reporting Support:
  • Monitor administrative budgets and control costs effectively.
  • Prepare periodic reports on compliance status, operational efficiency, and administrative KPIs.
• Stakeholder Coordination:
  • Liaise with internal teams and external authorities to resolve administrative issues promptly.
  • Support management in implementing company policies and ensuring adherence to local regulations.

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–7 years of experience in administration, preferably in shipping, logistics, or multinational companies.
• Strong knowledge of Saudi labor laws and government portals (Qiwa, GOSI, Muqeem).
• Excellent organizational and problem-solving skills.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Enjoy opportunities for professional growth and development.

• Government & Regulatory Compliance:
  Manage activities on Saudi government portals (Qiwa, GOSI, Muqeem) ensuring compliance with local regulations and timely processing of essential documents.
• Administrative Operations:
  Oversee day-to-day administration tasks, including facilities management and procurement.
• Financial & Reporting Support:
  Monitor budgets, prepare reports on compliance and operational efficiency.
• Stakeholder Coordination:
  Work with internal teams and external authorities to resolve issues promptly.

• Bachelor’s degree in Business Administration or related field.
• 5–7 years of experience in administration, ideally in shipping or logistics.
• Strong knowledge of Saudi labor laws and government processes.
• Fluency in English and Arabic.

• Fresh Graduates are welcome to apply.
• Bachelor's degree in Human Resources Management.
• Bachelor's degree in Business Administration.
• Bachelor's degree in Management Information Systems.

• Visit assigned warehouse locations daily (up to hours from the city).
• Record equipment details using measuring tools.
• Capture clear images of equipment with a company tablet.
• Enter data accurately into the mobile application.
• Complete daily data collection targets punctually.
• Maintain security of assigned devices and coordinate with the team lead.
• Adhere to safety and security protocols during visits.

• Education: Diploma or Bachelor’s degree preferred.
• Experience: Freshers or candidates with basic technical/data entry experience.
• Skills: Basic computer knowledge, mobile application familiarity, and attention to detail.
• Language: Arabic mandatory, basic English preferred.

• Previous experience in the contracting sector
• 2 to 6 years of secretarial experience
• Immediate start
• Proficiency in Clerical Skills, including document management and scheduling
• Strong Communication skills to effectively interact with internal and external stakeholders
• Experience in Company Secretarial Work and providing Executive Administrative Assistance
• Customer Service expertise with a focus on professionalism and attentiveness
• Attention to detail, organizational skills, and the ability to prioritize tasks
• Proficiency in office software and tools is an advantage
• Relevant certifications or experience in administrative support or secretarial roles

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

• Manage the Marketing Director’s calendar, meetings, and travel arrangements.
• Handle communications on behalf of the Marketing Director, both internal and external.
• Prepare reports, presentations, and correspondence as needed.
• Collect and share status updates from the teams reporting to the Marketing Director.
• Attend meetings, document minutes, and track action items.
• Coordinate with both internal departments and external partners effectively.
• Maintain confidential files and ensure the accuracy of data.
• Organize and prioritize daily tasks to support workflow.
• Assist in planning marketing activities, events, and campaigns.
• Follow up on administrative tasks assigned to you.

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 1-3 years of experience in administrative or executive support roles.
• Strong communication skills in both Arabic and English.
• Professional demeanor, discretion, and highly organized.
• Proficient in Microsoft Office and basic report generation.
• Able to multitask, work under pressure, and quickly adapt to changes.
• Previous experience supporting a marketing team is a plus.

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

• Bachelor's degree in Human Resources or a related field

• Preferably 2 to 4 years of experience in the field of Human Resources

• Managing platforms (Qiwa – Muqeem – Social Insurance)
• Issuing and renewing visas and residencies
• Uploading contracts to the Odoo system
• Following up on employee relations and vacations
• Preparing official letters
• Reports on Nitaqat and Saudization
• Travel bookings and termination of services
• Receiving and processing employee requests

• Stock Management: Conduct stock checks and report on packaging items such as sleeves and preforms at the start of each shift.
• Job Orders: Collect machine output data on a daily basis and input this information into Excel for job orders. Manage non-job orders for rework and scrap materials.
• Material Monitoring: Update and ensure the accuracy of inventory levels for raw materials, master batches, and other essential supplies.
• Safety Compliance: Act in a safe and environmentally responsible manner according to ALPLA policies and procedures.

• High school diploma or equivalent.
• Minimum of 2 years experience in data entry.
• Proficient in Microsoft Word, Excel, and Oracle system.
• Strong mathematical and communication skills in English.
• Ability to work in a dynamic environment and adhere to safety standards.

• A modern and family-friendly work environment.
• Opportunities for professional development.
• Integration into a young and dynamic team.

Job Responsibilities:

Communicating with clients and responding to their inquiries professionally.

Providing clients with periodic reports on the progress of cases and transactions.

Coordinating appointments and meetings and following up on the office agenda.

Preparing and organizing a file for each case within the Smart Lawyer application and following up on its updates.

Uploading memorandums and documents to the approved legal systems and applications.

Archiving documents and organizing paper and electronic files.

Following up on legal secretary duties and everything related to the administrative workflow.

Continuous coordination with lawyers and consultants within the office.

Requirements:

Previous experience in secretarial work or in the legal field (preferred).

Excellent proficiency in using computers and Office applications.

Good knowledge of the Smart Lawyer application.

High ability to organize and manage time.

Excellent communication skills and the ability to deal with clients.

Availability for work and commitment to working hours.

• Managing the daily affairs of the manager and organizing the schedule.
• Coordinating with different departments to facilitate workflow.
• Diploma in secretarial studies.
• Proficiency in English.
• Efficient use of Microsoft programs.

• At least one year of experience in secretarial work.
• Strong organizational skills and the ability to handle multiple tasks.

• Medical Secretary

• Riyadh
• Makkah
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

• Medical Secretary

• Riyadh
• Mecca
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al Bahah