Secretary Full-time Jobs in Saudi Arabia

Join Dhahran Techno Valley as a Human Resources Coordinator!
We are seeking a detail-oriented and proactive individual to support our daily HR operations and enhance the overall employee experience. As a Human Resources Coordinator, you'll play a vital role in ensuring smooth and efficient operations within the HR department.

Key Responsibilities:

• Support recruitment processes including job posting, screening, and scheduling interviews.
• Maintain and update employee records and HR databases.
• Assist in onboarding new employees and preparing orientation materials.
• Respond to employee inquiries related to HR policies and procedures.
• Coordinate training sessions and track attendance.
• Support HR projects and initiatives as assigned.
• Ensure compliance with Saudi Labor Law and internal company policies.

Required Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 0–2 years of experience in an HR-related role.
• Strong command of English - both written and spoken.
• Familiarity with core HR functions such as recruitment, onboarding, or employee relations.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with professionalism.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Join Wa'ed Ventures as a Senior Paralegal and play a pivotal role in supporting our Governance and Legal activities.

About the Company:
Wa'ed Ventures is a venture capital fund backed by Aramco, focused on investing in local tech-based startups and incentivizing global entrepreneurs to establish their innovations in the Kingdom. Our mission is to accelerate the development of an integrated startup ecosystem in Saudi Arabia.

Key Responsibilities:

• Coordinate legal due diligence for prospective investee companies.
• Review preliminary drafts of standard transactional documents and revise as necessary.
• Advise on ways to streamline processes to facilitate effective transaction closures.
• Conduct advanced factual and basic legal research as requested.
• Engage with the VC team as a Subject Matter Expert on legal, contractual, jurisdiction, and structural matters.
• Manage and coordinate KYC (Know Your Customer) processes on target companies.
• Prepare agendas, track submissions, and ensure timely completion of Board meeting materials.
• Act as the SME on all governance documentation and coordinate conflict of interest matters.

Managerial Duties:
As the portfolio grows, there may be a requirement to supervise an analyst with a legal background.

Requirements:

• Bachelor's degree in Law or a related field.
• Certification in Paralegal Studies and relevant legal professional certifications.
• A minimum of 5 years of experience in a legal support role.
• Strong knowledge of corporate governance, regulatory environments, and legal frameworks.
• Excellent oral and written communication skills.
• Ability to manage confidential information and prioritize projects effectively.

About the Role
Eram Talent, a prominent talent acquisition consultancy, is seeking a skilled and motivated Female Executive Secretary to join our team. This position will be crucial in providing comprehensive administrative support to our executive leadership, ensuring the department operates efficiently and effectively.

Key Responsibilities

• Maintain and manage the executive's calendar, scheduling appointments and coordinating meetings with internal and external stakeholders.
• Prepare and organize all necessary documentation and materials for meetings, including agenda, presentations, and reports.
• Handle incoming correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring all travel is cost-effective and organized.
• Draft, proofread, and edit various documents, memos, and communications on behalf of the executive.
• Assist in the preparation and management of budgets and expenses related to the executive's office.
• Maintain filing systems and ensure all records are organized, secure, and easily retrievable.
• Provide support for special projects and initiatives as directed by executive leadership.
• Demonstrate a high level of professionalism and discretion in handling sensitive information.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field
• Previous experience as an Executive Secretary or in a similar administrative role is required
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication skills in English and Arabic
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• Strong attention to detail and accuracy
• Ability to work independently and manage time effectively
• Strong interpersonal skills and a positive attitude
• Ability to maintain confidentiality and exercise discretion

Join VINCI Energies as an HR Coordinator!

At Axians Saudi, part of VINCI Energies, we specialize in designing, integrating, and maintaining cutting-edge telecommunications and security systems. We empower organizations to transform their digital infrastructure with innovative solutions.

Position Summary:
This role is crucial for managing comprehensive HR operations, government-related processes, and employee administration. You'll ensure smooth HR functions and compliance with regulatory requirements, while also handling documentation and coordination with governmental portals.

Key Responsibilities:

• Manage HR Administration & Employee Records
• Handle Employee Services & Pre-Onboarding
• Perform Government Relations Tasks
• Oversee Leave & Travel Management
• Provide Benefits & Employee Support
• Manage Logistics & Fleet

Profile Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 0–3 years of experience in HR operations or administration
• Proficient in Microsoft Excel
• Basic understanding of Saudi labor law

Why Join Us?
Joining VINCI Energies means you become part of a global group while benefiting from a supportive, human-sized company culture. We offer personalized onboarding, opportunities for growth and training, and commitment to employee welfare.

Join Bayut, the number one property portal in the Kingdom of Saudi Arabia! As an HR Coordinator, you will be an integral part of our HR Operations team, focusing on various administrative tasks to support our dedicated personnel.

Key Responsibilities:

• Onboarding: Assist in setting up rooms and preparing new joiner packs for induction workshops.
• Data Administration: Manage new joiner paperwork and ensure streamlined onboarding processes.
• Employee Support: Provide assistance to employees regarding HR-related queries such as policies, leave, and compensation.
• Offboarding: Prepare necessary paperwork for the offboarding process.
• Reporting: Maintain and administer employee files digitally using BambooHR and oversee internal HR databases.
• Miscellaneous Tasks: Handle travel arrangements, maintain medical insurance documents, deliver mail and documents, and coordinate office repairs.

Requirements:

• Graduate degree or diploma in HR (Optional).
• 0-1 years of experience in HR functions and administrative roles.
• Proficient in Microsoft Office and strong communication skills in English.
• Highly organized, motivated, and able to work independently in a fast-paced environment.

Benefits: Experience a high-performing work environment with comprehensive health insurance, rewards, and ample learning & development opportunities.

Join us at Bayut KSA as we shape the future of real estate in the Kingdom!

Join KBR, Inc. as an HR Coordinator!
Be part of a dynamic team delivering innovative solutions across the asset life cycle. We are looking for an HR Services Coordinator to support our operations in Jubail, Eastern Saudi Arabia.

Responsibilities:

• Arrange travel, transportation, and accommodation for staff, contractors, and visitors.
• Manage service requests with vendors including transport companies and housing providers.
• Track and follow up on deliveries and service contracts.
• Monitor inventory and supplies for HR and office needs.
• Coordinate with procurement for requisitions and payments related to services.
• Ensure smooth interfaces between HR, administration, and operational departments.
• Maintain confidentiality of all personnel and company information.
• Encourage reporting of unsafe conditions and participate in safety audits.
• Attend safety and technical training as scheduled.
• Support company events, training sessions, and workshops.

Qualifications:

• Minimum 5 years’ experience in Oil & Gas maintenance (High School) or 3 years (Diploma).
• Well organized and proactive with excellent communication skills.
• Proven leadership skills.
• Maturity of judgment under pressure.
• Ability to achieve results in a multi-cultural environment.

Join Wa'ed Ventures as a Senior Paralegal!
As a leading entity in venture capital, backed by Aramco, we are dedicated to fostering a robust startup ecosystem in Saudi Arabia. This role requires a proactive and organized individual to facilitate our legal activities and governance structures.

Key Responsibilities:

• Coordinate legal due diligence for potential investments and review contractual documents.
• Advise on efficiencies to streamline transaction processes.
• Conduct research and respond to regulatory inquiries as directed.
• Participate in meetings, acting as a Subject Matter Expert (SME) on legal matters.
• Manage KYC for target companies and assist with background checks.
• Prepare annual board and committee calendars, ensuring timely agendas and meeting materials.
• Act as SME for all governance documentation and ensure proper management of conflict of interest matters.

Requirements:

• Bachelor's in law or related field + Para legal certification.
• Minimum 5 years of experience with knowledge in legal frameworks and corporate governance.
• Excellent communication skills and attention to detail are essential.

Become a part of our innovative team and help shape the future of Saudi Arabia's tech landscape!

Join Hilton as a Sales Coordinator!
In this vital role, you will fully support the Sales team in administrative tasks, customer service, and developing sales leads to enhance business growth.
Key Responsibilities:

• Identify new contacts and sales opportunities to maximize revenue.
• Understand the hotel amenities, packages, and promotions.
• Generate and develop sales leads and contact potential clients.
• Produce quotations and written confirmations for all clients.
• Compile accurate and timely reports for the Sales Director and senior management.
• Monitor customer satisfaction and resolve outstanding issues.
• Arrange and conduct hotel show rounds.

What We Are Looking For:
As a Sales Coordinator at Hilton, you should exhibit the following:

• Excellent communication skills.
• High level of IT skills, especially Excel, PowerPoint, and Word.
• Proactive approach to meeting deadlines and targets.
• Strong organizational and administrative skills.

This role requires previous sales experience and a related degree would be advantageous. Join Hilton to be part of our dedication to exceptional guest experiences and hospitality!

Join the Hilton family as a Sales Coordinator!
As a Sales Coordinator, you will provide essential support to the Sales team in administrative tasks, customer service, and sales lead development, all aimed at driving future and repeat business.

Responsibilities:

• Identify new contacts and develop sales leads to maximize revenue.
• Fully understand hotel amenities, packages, and promotions.
• Generate sales leads and reach out to potential clients to build business relationships.
• Produce accurate quotations and written confirmations to all clients.
• Create timely reports to assist the Sales Director and senior management.
• Monitor customer satisfaction and resolve any issues to ensure repeat business.
• Conduct hotel show rounds for potential clients.

Requirements:

• Excellent communication skills.
• High level of IT skills, including proficiency in Excel, PowerPoint, and Word.
• Proactive and organized approach to meeting targets.
• Previous experience in a sales role is advantageous.
• A relevant degree in a sales or business discipline is preferred.

About Hilton:
Hilton is a leading global hospitality company, dedicated to offering exceptional service and accommodations across a diverse portfolio of brands. Our vision is to spread the light and warmth of hospitality, creating remarkable experiences for our guests every day.

Join Elaf Group as a CEO Office Manager!
As a trusted extension of the CEO, your role will ensure focus, alignment, and disciplined execution across our organization. You will integrate executive administration, coordination, and governance oversight to enable operational excellence.

Key Responsibilities:

• Executive Office Administration & Logistics: Manage the CEO's complex calendar, oversee meeting management, and maintain strict document control.
• CEO Office Execution & Cross-Functional Coordination: Act as an operational extension of the CEO and coordinate alignment across executive teams.
• Business Analysis & Decision Support: Prepare structured executive briefs and decision materials.
• Hospitality & Portfolio Acumen: Understand dynamics within hospitality and portfolio management.
• Stakeholder & Executive Communication: Manage high-quality communications and maintain strong relationships across senior leadership.
• Board, Shareholder & Group Interface: Coordinate Board and committee materials, ensuring compliance with governance standards.
• Governance & Compliance: Uphold governance processes and handle confidential matters with integrity.

Experience Required: 5–10 years in executive support roles, with experience in hospitality or multi-unit environments preferred.

Education: Degree in Hospitality Management, Business Administration, or related fields.

Skills: Proficient in executive-level Microsoft Office tools, strong analytical skills, and excellent communication abilities.

About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and organize documents, reports, presentations, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
• Manage confidential information with discretion and professionalism.
• Support the CEO in project tracking, deadline management, and prioritization of tasks.
• Assist in organizing corporate events, board meetings, and executive engagements.
• Maintain an organized filing system (digital and physical) for easy retrieval of documents.
• Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.
• Conduct basic research, compile data, and prepare summaries when required.

Qualifications & Requirements

• Saudi National (Female)
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
• Excellent command of English and Arabic (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong interpersonal skills with a professional and polished demeanor.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• High level of integrity, confidentiality, and discretion.

Key Competencies

• Proactive problem-solving
• Strong communication and coordination
• Professional judgment and decision-making
• Attention to detail
• Adaptability and reliability
• Executive presence and maturity

Why Join Us?
This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.

Join Our Team as a Sales Coordinator at Marriott International!

At Marriott International, we are excited to bring passionate individuals together to create unforgettable experiences for our guests. We inspire curious and creative individuals who value cultural connection and enjoy fostering memorable moments.

As a Sales Coordinator at Le Méridien Makkah, you will:

• Provide outstanding support for our sales team, ensuring seamless communication and engagement with clients.
• Assist in managing and coordinating sales activities and maintain accurate records of client interactions.
• Utilize your organizational skills to help plan events and coordinate logistics efficiently.

We are looking for someone who embodies our commitment to providing excellent service and thrives in a collaborative environment. Join us at Marriott International and be part of a diverse team that celebrates every culture!

About Us: Marriott International spans a portfolio of approximately 9,000 properties across more than 30 leading brands in 141 countries and territories, dedicated to embodying an inclusive culture and equal opportunity for all employees.

Join Our Team as a Human Resources Coordinator!

Saudi Diyar Consultants is seeking a dedicated Human Resources Coordinator to enhance our HR team. In this role, you will have the opportunity to contribute significantly to our employee management processes and foster a positive work environment.

Key Responsibilities:

• New Employees & Onboarding:
  • Processing hiring documentation and generating new employee numbers.
  • Creating company emails and compiling employee documents for finance.
  • Preparing job offers and coordinating internal approvals.
  • Communicating with employees and following up with accounts.
  • Liaising with the administration team for visa issuance.
• Payroll & Finance Coordination:
  • Reviewing payroll inputs including attendance and overtime.
  • Verifying claim documents and coordinating payroll approvals.
• Employee Relations & Coordination:
  • Addressing employee issues with relevant stakeholders.
• Leave, Attendance & Time Management:
  • Managing annual and sick leave approvals.
  • Overseeing timesheet management and biometric attendance monitoring.
• Final Settlement & Offboarding:
  • Handling employee final settlements and processing terminations.
• Letters & Certificates:
  • Issuing salary and experience certificates.
  • Filing employee documents appropriately.

Qualifications:

• Bachelor’s degree in HR, Business Administration, or a related field.
• 3–5 years of HR operations experience.

Key Skills:

• High attention to detail and confidentiality.
• Strong coordination and follow-up abilities.
• Fluency in English (Arabic preferred).

KPIs:

• Payroll accuracy ≥***
• Timely onboarding and final settlement processing.
• Zero compliance breaches.

Join Elaf Group as an Executive Assistant
We are looking for an organized and proactive Executive Assistant to support our CEO in driving the company's objectives. This role requires a blend of strategic insight and operational efficiency, enabling you to transform ideas into action and ensure that priorities remain on track.

Key Accountabilities:

• Business analysis & decision support: Prepare structured analyses, dashboards, and briefing notes to aid the CEO’s decision-making, synthesize data into executive insights, and track KPIs and initiatives.
• CEO office coordination & execution: Act as an extension of the CEO’s office, coordinating cross-functional initiatives, ensuring alignment across strategic priorities.
• Project management: Structure and report on key projects, maintain project plans and timelines, and support board material preparations.
• Stakeholder & communication management: Draft high-quality communications and presentations and interface confidently with senior executives.
• Strategic mindset & discretion: Handle sensitive information confidentially, anticipate CEO needs, and propose proactive solutions.
• Additional Responsibilities: Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.

Education: Degree in business administration or a related field.

Experience: A minimum of 3 years’ experience as an Assistant or Secretary.

Skills: Strong analytical abilities, excellent communication skills, attention to detail, proficiency in PowerPoint, Excel, and Word, with the capability to manage multiple priorities under pressure.

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.

Overview:
As a Sales Coordinator at IT Pillars, you'll play a vital role in supporting our sales team throughout the sales cycle, ensuring seamless communication with clients and across internal teams. Your contributions will significantly assist in maintaining accurate sales records and supporting the overall growth of our business.

Key Responsibilities:

• Support the full sales cycle including lead generation, proposals, follow-ups, and post-sale coordination.
• Address client inquiries, resolve issues, and coordinate effectively with vendors.
• Process and verify orders through phone and email, ensuring records are maintained accurately.
• Manage CRM systems and generate necessary sales and finance reports.
• Collaborate with marketing, technical, and finance teams.
• Develop a sales pipeline through cold calling, emails, and outreach initiatives.
• Stay informed on industry trends and competitor activities.

Qualifications:

• A Bachelor's degree in Business, Marketing, or a related field is preferred.
• 1-2 years of experience in sales support or coordination is required.
• Familiarity with CRM platforms (*, Salesforce, HubSpot, Zoho) is advantageous.
• Strong communication skills in English, both written and verbal.
• Must be organized, analytical, and capable of multitasking in a fast-paced environment.

Join Panda Retail Company as an Executive Assistant!

Panda Retail Company, a leading organization in the retail sector in Saudi Arabia, is seeking an Executive Assistant to support senior-level managers and executives. This role is critical in enabling our leadership to focus on strategic goals while ensuring smooth administrative operations.

Key Responsibilities:

• Act as the primary point of contact among executives, business support teams, and external partners.
• Maintain the Vice President of Business Support's appointment schedule, including planning meetings and making travel arrangements.
• Manage visitors and delegations for the Vice President, coordinating logistics for meetings and conferences.
• Ensure confidentiality in all workplace matters.
• Complete tasks assigned by the Vice President and follow up on actions and results.
• Organize and maintain files, documents, and invoices.
• Take minutes during meetings and track tasks to ensure timely completion.
• Coordinate vacation and business trip trackers for the management team.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office Suite.
• Experience in managing multiple priorities and administrative coordination.
• Strong organizational and multitasking skills, with excellent follow-up abilities.
• Strong verbal and written communication skills.