Secretary Full-time Jobs in Saudi Arabia

Join a Leading International Luxury F&B Brand!

I am seeking a career-minded Arabic Speaking Event Sales Coordinator with a structured sales background to work with my client's luxury Food & Beverage (F&B) brand in Jeddah.

Responsibilities:

• Manage event bookings and gifting bookings.
• Coordinate banqueting events and attend exhibitions.
• Promote the company brand while ensuring a consistently high level of service.

Requirements:

• Proven experience in sales planning and forecasting.
• A background in F&B and luxury hospitality is essential.
• Fluency in Arabic is a must.

This is an exceptional opportunity to enhance your career within a prestigious international luxury F&B brand, offering excellent growth potential.
If you do not hear back within 10 working days, please note that your application was unsuccessful. However, your details will be kept on file for future openings.

Position Overview:
The HR Coordinator will support the HR department in executing recruitment and onboarding activities. This role is ideal for someone looking to gain hands-on experience in talent acquisition and employee integration processes. The intern will assist with administrative tasks, candidate management, and the facilitation of a smooth onboarding experience for new hires.

Key Responsibilities:

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Support the recruitment process by communicating with candidates and providing timely updates.
• Prepare onboarding documentation and ensure completion of digital forms.
• Coordinate with IT and other departments to arrange access, equipment, and software for new hires.
• Support the delivery of orientation sessions and ensure new hires have a positive introduction to the company.

Requirements:

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Eligible for Tamheer program.
• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Proficiency with MS Office and digital collaboration tools.

What You’ll Gain:

• Practical experience in recruitment and onboarding processes.
• Exposure to HR best practices and compliance requirements.
• Opportunity to contribute to a positive employee experience.

Join Petromin Corporation as a Sales Showroom Coordinator!
We are seeking a highly motivated individual to facilitate the smooth operation of our showroom, ensuring a welcoming environment conducive to sales activities. Your role will encompass:

• Showroom Display & Merchandising:
  • Organizing showroom layouts to effectively showcase vehicles and encourage customer engagement.
  • Utilizing visual merchandising principles to highlight vehicle features and promotions.
  • Administering vehicle rotations and adjusting themes based on seasonal events.
• Inventory Management:
  • Tracking vehicles on the showroom floor to ensure availability aligns with sales strategies.
  • Operating inventory management software for data updates.
• Technical Product Expertise:
  • Staying informed about all models and specifications to provide accurate information.
  • Conducting technical demonstrations of vehicle features.
• Compliance & Safety Standards:
  • Adhering to legal and corporate standards regarding showroom operations.
  • Ensuring safety protocols are developed and enforced.

Qualifications Required:

• Associate or Bachelor’s Degree in Business Administration or equivalent.
• Minimum 2 years of experience in retail sales or showroom management.
• Fluency in English & Arabic languages.

Join us in providing exceptional customer service and enhancing showroom experiences. Apply now!

Join Our Team as a Senior Sales Coordinator!

As a Senior Sales Coordinator at dubizzle, you will play a critical role in supporting our sales team throughout the sales process. This position is based in Jiddah, Makkah, and involves assisting in pre and post sales documentation, ensuring smooth operations for efficient sales execution.

Key Responsibilities:

• Developer Coordination:
  • Manage developer exceptions (discounts, unit availability, payment acknowledgements, etc.)
  • Coordinate site visits.
  • Arrange developer requirements from the sales team (client documents, bank approvals, etc.)
  • Responsible for Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and responsible for monthly revenue reporting against targets.
  • Coordinate with Sales Development / Developers in Riyadh for all developer-related issues.
  • Communicate essential project updates and policy changes to the Jeddah team.
  • Act as a bridge between the Riyadh and Jeddah sales teams.
  • Track and report lead activities with recommended actions.
• Sales Team Support:
  • Equip the sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, and pricing.
  • Assist in communication between Developers and support teams.
  • Manage documentation and contract drafting.
  • Propose enhancements to improve sales process efficiency.

Requirements:

• Bachelor's degree in business administration or a related field.
• Minimum of 3 years' experience in Operations, Documentation, or Customer Services.
• Previous experience with CRM software, preferably Salesforce.
• Strong Operations Management Skills and proficiency in MS Excel.

What We Offer:

• High-performance and fast-paced work environment.
• Comprehensive health insurance.
• Rewards and recognition programs.
• Opportunities for learning and development.

At dubizzle, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from everyone!

Join WISTER as a Secretary!
WISTER is a leading fast-casual restaurant chain in Saudi Arabia, renowned for serving freshly made, high-quality signature burgers. We are committed to delivering exceptional value and ensuring every customer enjoys a satisfying dining experience.

Role Description:
This is a full-time on-site Secretary role located in Jeddah. As a Secretary, you will be responsible for performing a variety of clerical and administrative tasks including managing schedules, handling company correspondence, and supporting senior executives. Additional duties include maintaining records and providing assistance for company documentation while liaising directly with clients and stakeholders to ensure inquiries are addressed effectively and professionally.

Qualifications:

• Proficiency in clerical skills such as managing schedules, filing, and record-keeping.
• Strong communication and customer service skills to liaise effectively with clients and stakeholders.
• Experience in company secretarial work and executive administrative assistance.
• Excellent organizational and time management abilities.
• Attention to detail and the ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or similar software.
• Fluency in English and Arabic is preferred.
• Previous experience in a secretarial or administrative role is an advantage.

Join our team as an Executive Secretary!
We at Maraj Real Estate are looking for an experienced Executive Secretary to join the senior management team. If you are looking for a job opportunity in a dynamic environment where you can develop your skills, we want you!

Responsibilities:

• Managing the senior management's schedule and coordinating meetings and visits.
• Preparing meeting minutes and following up on the implementation of recommendations and tasks.
• Organizing official correspondence (letters/emails) and communicating with internal and external parties.
• Managing files and archiving (paper/digital) and ensuring the confidentiality of information.
• Logistical coordination for meetings and events and travel bookings as needed.
• Preparing presentations and periodic reports and submitting them to management.
• Welcoming guests and coordinating with different departments to ensure smooth workflow.

Required Qualifications:

• Diploma/Bachelor's degree (Business Administration, Executive Secretary, or equivalent)
• 1 to 3 years of experience in the same field (preferably with senior management)
• Excellent organizational, time management, and follow-up skills.
• Proficiency in writing and drafting correspondence in Arabic (English is an added advantage)
• Proficiency in (Microsoft Office Word, Excel, PowerPoint) and preferably Google Workspace.
• Politeness, professionalism, and the ability to handle work pressure.

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Position Overview
We are seeking a detail-oriented and analytical Remote Research Assistant to support research initiatives, data collection, and structured analysis across various projects. This fully remote role is ideal for individuals who are curious, methodical, and comfortable working independently within clearly defined research frameworks.

Key Responsibilities

• Conduct research using credible primary and secondary sources
• Collect, organize, and analyze qualitative and quantitative data
• Prepare structured summaries, briefs, and research reports
• Verify source credibility and ensure information accuracy
• Maintain organized research files and documentation systems
• Assist in compiling presentations and data insights
• Identify trends, patterns, and key findings from research data
• Follow established methodologies and reporting guidelines

Your contributions will help ensure research outputs are thorough, accurate, and aligned with project objectives.

Qualifications

• Bachelor’s degree in Business, Economics, Social Sciences, Statistics, or a related field (or equivalent experience)
• Strong analytical and critical thinking skills
• Excellent written communication abilities
• Proficiency in Microsoft Excel, Google Sheets, or similar tools
• Familiarity with research databases or analysis tools is a plus
• High attention to detail and strong organizational discipline
• Ability to manage multiple assignments and meet deadlines
• Comfortable working independently in a remote setting

Work Structure
Fully remote position, with flexible scheduling aligned with project timelines. Clearly defined deliverables and quality expectations, along with collaborative communication with team members as needed.

Application Process
Submit your updated resume highlighting relevant research or analytical experience. Qualified candidates can expect follow-up communication within a few business days.

Join Our Team as a Human Resources Coordinator!
We are seeking an enthusiastic and qualified Human Resources Coordinator to become a part of our dynamic team in our Riyadh office. This role is pivotal in overseeing various HR operations which include:

• Implementing HR policies and ensuring compliance with local labor laws.
• Managing employee relations to foster a supportive workplace culture.
• Coordinating recruitment, onboarding, and training initiatives.
• Collaborating with leadership to align HR strategies with organizational goals.

Qualifications:
The ideal candidate should possess strong skills in HR Management and operations, including:

• Proficiency in Employee Relations and a comprehensive understanding of HR laws in Saudi Arabia.
• Effective communication, organizational, and problem-solving skills to enhance team performance.
• Experience in talent acquisition, onboarding, and employee engagement strategies is a significant advantage.
• A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Fluency in English is required.

If you are passionate about HR and want to contribute to a positive workplace culture, we encourage you to apply!

Join Globant as a Jr. Human Resources Coordinator
At Globant, we are committed to innovation and excellence. We are looking for a passionate individual to join our Human Resources team, supporting our mission to prepare our organization for a digital future. This role offers an exciting opportunity to engage with technology and develop essential skills while working alongside experienced HR leaders.

Role Overview:
The Jr. Human Resources Coordinator will play a pivotal role in enhancing recruitment processes through AI-driven strategies and ensuring a smooth onboarding experience for new employees.

Key Responsibilities:

• AI-Driven Recruitment: Support the recruitment process using AI-powered technologies.
• Talent Assessment: Assist in creating interview modules for evaluating candidates.
• Employee Onboarding: Coordinate onboarding processes to familiarize new hires with AI tools.
• Data Administration: Maintain accurate employee records and generate insights from HRIS data.
• Process Optimization: Identify HR tasks for automation to enhance efficiency.

Required Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• Candidates must meet the requirements of the Tamheer program.
• Proficiency in Microsoft 365/Google Workspace and interest in AI tools.
• Exceptional communication skills.
• Adaptability and willingness to experiment with new digital tools.

Preferred Skills:

• Basic understanding of data visualization tools such as Excel or Power BI.

What We Offer:

• Hands-on experience in a tech-integrated HR environment.
• Mentorship from industry leaders in AI.
• Opportunities for professional development in People Operations and Digital Transformation.

Join Our Team as an Office Manager!

FEIZO DESIGN is a distinguished interior design firm, specialized in creating luxurious designs for high-end residential properties. We are passionate about crafting unique, timeless designs and are excited to expand our team with new talents.

Role and Responsibilities:

• Establish and maintain the office calendar to schedule client meetings and important events.
• Create an organized system for office supplies, materials, and samples to ensure efficient use and tidiness.
• Send notifications and reminders to clients regarding their project's progress and key dates.
• Oversee shipments and deliveries for furniture, samples, and other items.
• Manage the ordering of office supplies and furniture.
• Generate ideas for new display designs for the office entrance.
• Research local suppliers for catalogues and materials, creating a comprehensive library for office use.
• Connect with international suppliers for samples, catalogues, and resources to keep the office up-to-date.
• Assist the design team in sourcing 3D models and other necessary resources.

Requirements:

• Bachelor’s degree in Management or related fields.
• 0-3 years of experience, preferably in interior design or luxury sectors.
• Fast learner with strong communication skills and problem-solving capabilities.
• Ability to work independently with excellent organization skills.

We are looking for a highly motivated individual who is eager to learn and share knowledge. If you align with our vision and feel you would be a great addition to our team, we invite you to submit your CV!

About the Job:
One of our clients is looking for an Executive Secretary who provides high-level administrative and organizational support to senior executives. This role involves managing schedules, handling confidential information, coordinating communications, and ensuring smooth daily operations of the executive office.

Key Responsibilities:

• Provide comprehensive administrative support to senior management or executives
• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, review, and edit correspondence, reports, presentations, and meeting minutes
• Act as the primary point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Organize and maintain filing systems (electronic and hard copy)
• Coordinate meetings, prepare agendas, and follow up on action items
• Screen and prioritize emails, phone calls, and requests
• Assist in preparing budgets, expense reports, and procurement documentation
• Support office operations and ensure compliance with company policies

Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
• Proven experience as an Executive Secretary, Executive Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of professionalism, integrity, and confidentiality
• Ability to work under pressure and meet tight deadlines

Skills & Competencies:

• Excellent communication and interpersonal skills
• Knowledge of office management procedures and workflows
• Problem-solving and decision-making abilities
• Professional appearance and demeanor
• Familiarity with ERP systems or document management systems

Position Overview:
The HR Coordinator will support the HR department in executing recruitment and onboarding activities. This role is ideal for someone looking to gain hands-on experience in talent acquisition and employee integration processes. The intern will assist with administrative tasks, candidate management, and the facilitation of a smooth onboarding experience for new hires.

Key Responsibilities:

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Support the recruitment process by communicating with candidates and providing timely updates.
• Prepare onboarding documentation and ensure completion of digital forms.
• Coordinate with IT and other departments to arrange access, equipment, and software for new hires.
• Support the delivery of orientation sessions and ensure new hires have a positive introduction to the company.

Requirements:

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Eligible for Tamheer program.
• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Proficiency with MS Office and digital collaboration tools.

What You’ll Gain:

• Practical experience in recruitment and onboarding processes.
• Exposure to HR best practices and compliance requirements.
• Opportunity to contribute to a positive employee experience.

Join Bayut, the number one property portal in the Kingdom of Saudi Arabia! As an HR Coordinator, you will be an integral part of our HR Operations team, focusing on various administrative tasks to support our dedicated personnel.

Key Responsibilities:

• Onboarding: Assist in setting up rooms and preparing new joiner packs for induction workshops.
• Data Administration: Manage new joiner paperwork and ensure streamlined onboarding processes.
• Employee Support: Provide assistance to employees regarding HR-related queries such as policies, leave, and compensation.
• Offboarding: Prepare necessary paperwork for the offboarding process.
• Reporting: Maintain and administer employee files digitally using BambooHR and oversee internal HR databases.
• Miscellaneous Tasks: Handle travel arrangements, maintain medical insurance documents, deliver mail and documents, and coordinate office repairs.

Requirements:

• Graduate degree or diploma in HR (Optional).
• 0-1 years of experience in HR functions and administrative roles.
• Proficient in Microsoft Office and strong communication skills in English.
• Highly organized, motivated, and able to work independently in a fast-paced environment.

Benefits: Experience a high-performing work environment with comprehensive health insurance, rewards, and ample learning & development opportunities.

Join us at Bayut KSA as we shape the future of real estate in the Kingdom!

Join the American School Dhahran as an Executive Secretary!

This role is essential to support the Elementary and Middle School Assistant Principals in ensuring the smooth operation of administrative tasks at our esteemed institution. We are looking for someone who is dedicated, organized, and passionate about providing administrative support to enhance the educational environment.

Key Responsibilities:

• Provide administrative support to the Assistant Principals for effective communication with stakeholders including staff, students, and parents.
• Document meeting minutes and contribute to the master schedule.
• Generate weekly reports on student attendance and discipline.
• Manage appointment calendars and coordinate event planning.
• Oversee substitute teacher coverage and manage absence communication with stakeholders.
• Collect and orient parent volunteers, and coordinate necessary documentation.

Qualifications:

• A Bachelor’s degree in a related field.

Knowledge & Skills:

• Proficient in Google Workspace.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and the ability to handle sensitive information confidentially.

Come be a part of our dynamic team that prioritizes a safe and nurturing environment for our students!

Join Bayut as an HR Coordinator!
Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

Role Overview:
As the HR Coordinator, your primary focus is to support the HR Operations team with day-to-day HR administration tasks and Front Desk office operations.

Key Responsibilities:

• Onboarding & New Joiner: Assist with the induction workshops, including setting up rooms, preparation of new joiner packs, and data administration of new joiner paperwork & processes.
• People Relationships: Support the partnership between the HR Operations Manager and employees by handling questions, providing support on various HR-related topics such as policies, leaves, and compensation, and addressing any issues.
• Offboarding: Prepare offboarding paperwork and manage internal processes.
• Reporting & SLA's: Maintain and administer BambooHR and ensure all employee files are recorded digitally, as well as internal HR systems and databases.
• Miscellaneous: Execute travel administration work, assist the HR Team with operational activities, maintain medical insurance documents, coordinate office supplies, and perform basic administrative duties.

Requirements:

• Graduate Degree or diploma in HR (optional).
• 0-1 year of experience in HR or administrative roles.
• Strong knowledge of Microsoft Office.
• Good spoken and written English skills and strong communication abilities.
• Excellent coordination and organization skills, with the ability to prioritize tasks.
• Motivated and proactive, with a hands-on attitude to thrive in a fast-paced environment.

Benefits:

• High-performing and fast-paced work environment.
• Comprehensive Health Insurance.
• Rewards and recognition.
• Learning & Development opportunities.

Join us at Bayut and contribute to a vibrant and inclusive workplace!