Secretary Full-time Jobs in Saudi Arabia

We need a secretary that speaks fluent Chinese, Turkish, Arabic, and English

Join our esteemed team at The Grandeur as a Secretary!
As a vital member of our executive office, you will provide high-level administrative and organizational support to the Chief Executive Officer (CEO). Your role is essential in ensuring the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines and ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Requirements:

• Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English, Arabic, and French.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.
• Willingness to undertake business travel to various locations, as necessary.

Join Our Team as an Office Manager at Aurora Research Consulting!

We are looking for an organized and proactive Office Manager to ensure the efficient operation of our Jeddah office within the Aviation industry. This role is pivotal in supporting daily business operations and enhancing workplace productivity.

Position Purpose:
The Office Manager is responsible for overseeing administrative tasks, managing office resources, and coordinating with various departments to maintain a well-organized work environment.

Key Responsibilities:

• Administrative & Operational Management: Oversee office operations, manage office supplies, develop office policies, and serve as the main contact for vendors and service providers.
• People & Coordination: Supervise administrative staff, coordinate HR activities, and assist in scheduling meetings and organizing company events.
• Finance & Compliance Support: Support budgeting, process invoices, and ensure compliance with company policies and regulations.
• Communication & Documentation: Maintain company records, prepare necessary reports, and facilitate internal communication across departments.

Key Selection Criteria:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in office administration or operations management, particularly in the aviation industry.
• Excellent organizational skills, strong communication abilities, and proficiency in MS Office Suite.
• Ability to manage confidential information and demonstrate a high level of professionalism.

Join GOUSOR AL-AEMAR TRADING COMPANY as an Executive Secretary!
As an institution that specializes in providing premium-quality wood products, we take pride in our commitment to quality and reliability. Established in 2015, we are recognized as a leading importer in the wood trading industry, and we invite you to be a part of our dedicated team in Jeddah.

Role Overview:
This full-time Executive Secretary role involves a range of clerical and administrative duties, supporting our leadership team. Key responsibilities include:

• Managing and organizing correspondence and scheduling effectively.
• Providing executive administrative support, including calendar management and travel coordination.
• Facilitating both internal and external communications.
• Assisting with company secretarial duties and compliance tasks.
• Delivering exceptional customer service to clients and team members.

Qualifications:
To succeed in this role, candidates should possess:

• Strong clerical skills and communication abilities.
• Experience in company secretarial work, with a focus on record-keeping and reporting.
• A detail-oriented approach and proficiency in office software (*, Microsoft Office Suite).
• A bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Previous experience in an administrative role, specifically as an Executive Secretary, is advantageous.

Come join us if you are passionate about delivering exceptional support and can thrive in a dynamic environment!

Join SAT Microsystems as a Data Collection Executive. We are a leading IT Service Provider offering innovative solutions across Saudi Arabia, UAE, and beyond. Our commitment to digital transformation empowers businesses to thrive in a complex world.

Job Purpose:
In this role, you will undertake field-based data collection and entry tasks as part of a government project. Your responsibilities will include visiting warehouse sites to record equipment data, capturing images, and ensuring accurate data entry.

Key Responsibilities:

• Visit assigned warehouse locations daily (up to hours from the city).
• Record equipment details using measuring tools.
• Capture clear images of equipment with a company tablet.
• Enter data accurately into the mobile application.
• Complete daily data collection targets punctually.
• Maintain security of assigned devices and coordinate with the team lead.
• Adhere to safety and security protocols during visits.

Requirements:

• Education: Diploma or Bachelor’s degree preferred.
• Experience: Freshers or candidates with basic technical/data entry experience.
• Skills: Basic computer knowledge, mobile application familiarity, and attention to detail.
• Language: Arabic mandatory, basic English preferred.

Work Conditions:
You will work 8-hour days for 5 days a week. Transportation is provided from a central location, with food and accommodation covered when deployed in remote areas.

Join Nawabegh Law Firm as a Legal Secretary!

We are dedicated to providing expert legal services to individuals and businesses, specializing in corporate law, litigation, contracts, and consulting. As a Legal Secretary, you will play a vital role in supporting our team of experienced attorneys.

Role Responsibilities:

• Provide daily administrative support to attorneys, including preparing legal documents.
• Manage schedules, maintain case files, and conduct general clerical tasks.
• Coordinate with various internal teams to ensure organized documentation and timely deadlines.

Qualifications:

• Strong knowledge of legal principles and experience in Legal Document Preparation.
• Proficient in Clerical Skills, including filing, documentation, and data organization.
• Excellent organizational, communication, and time management skills.
• Attention to detail and ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite and legal management tools.
• Bachelor's degree or diploma in Legal Studies, Administration, or a related field is preferred.

If you meet these qualifications and are eager to contribute to a team that prioritizes excellence in legal services, we would love to hear from you!

About the Job
The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

• Manage the CEO’s daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
• Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
• Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
• Coordinate the flow of information across departments to support strategic and operational initiatives.
• Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
• Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
• Support the CEO in managing special projects, corporate events, and key business reviews.
• Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
• Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:
Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience:
1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

Join Almaskn Alwafi as an Executive Assistant to the Chief Executive Officer!
We are seeking a highly organized and proactive Executive Assistant & Private Scheduler to provide direct support to the CEO. This role is essential for ensuring smooth daily operations and effective time management.

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, including meetings and special engagements.
• Organize meetings, conferences, and calls, ensuring all preparations are done in advance.
• Handle incoming communications with professionalism and urgency.
• Coordinate travel arrangements including flights and accommodations.
• Prepare correspondence, reports, and presentations.
• Maintain structured and confidential filing systems.
• Support CEO in events and manage logistics.
• Coordinate personal and family schedules as needed.

Qualifications & Skills:

• 3-5 years of experience in executive support.
• Strong organizational and multitasking skills with attention to detail.
• High discretion and ability to handle confidential information.
• Proficiency with scheduling tools.
• Excellent communication skills.
• Professional demeanor with the ability to manage diverse tasks.

If you meet the qualifications and are ready to contribute to a fast-paced environment, we’d love to hear from you!

Join Our Team - Office Manager - Komatsu Middle East, Jeddah, Kingdom of Saudi Arabia

Are you a dynamic individual with a passion for administrative excellence? Do you thrive in a multicultural environment and excel in multitasking? If so, we have the perfect opportunity for you!

Location: Jeddah, Kingdom of Saudi Arabia
Language Skills: Good command of English and Arabic (mandatory).
Driving License: An added advantage.

Responsibilities:

• Handle office payments, including rent, maintenance, travel expenses, and phone bills.
• Negotiate and coordinate with government ministries and agencies as a point of contact.
• Monitor and compile updates on government information related to HR, finance, and legal affairs.
• Support in creating agendas and accompany internal and external travellers/guests.
• Prepare payment transfer requests to the bank.
• Create vouchers and maintain ledger reports for all payments.
• Assist in editing the monthly budget plan.
• Coordinate hotel and flight bookings for staff and guests.
• Procure office supplies.
• Assist in work permit and residence permit documentation for expatriates.
• Manage expatriate housing, contracts, and maintenance.
• Organize advertisements for job openings and attend interviews.
• Communicate announcements regarding holidays, events, and new employees.
• Maintain and update the asset list.
• Prepare and update annual leave schedules.

Occupational Career Requirements:

• Proficiency in MS Office applications.
• Basic knowledge of accounting and bookkeeping.
• Familiarity with the heavy machinery industry (preferred).
• Strong team player and excellent correspondence skills.
• Ability to multitask effectively.
• GCC region experience is a plus.

Educational Background: Bachelor's degree in Business Administration (BBA).

Desired Personality Traits:

• Value teamwork and collaboration.
• Exceptional communication skills.
• Adaptable and flexible mindset.
• Strong multitasking abilities.
• Uphold honesty and integrity.

Join our team and be a part of a vibrant, diverse workplace that values your skills and contributions. If you're ready to take on this exciting role, apply today!

Job Overview:
We are seeking an experienced Executive Secretary to support senior management and ensure smooth office operations at Dhilal Holding, a leading name in the construction industry. Join us to play a crucial role in maintaining effective communication and organizational efficiency.

Responsibilities:

• Manage executive calendars and appointments.
• Prepare and handle correspondence, reports, and documents.
• Organize internal and external communications.
• Arrange travel and schedules as required.
• Maintain filing systems and documentation.
• Provide administrative support to senior management.

Requirements:

• Minimum four years of experience in executive or administrative support roles.
• Relevant educational qualification (Business Administration, Office Management, or a related field).
• Excellent command of English and Arabic, written and spoken.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office and professional business correspondence.
• Ability to handle confidential information with professionalism and discretion.
• Strong multitasking and coordination skills.
• Able to schedule and organize meetings and appointments for management.

You are proficient in dealing with all Office programs and have good manners and appearance.

A secretary is required to work in a prestigious company, possessing high administrative and organizational skills. The tasks include: coordinating appointments, preparing reports, managing correspondence, and dealing with clients professionally and skillfully. We are looking for someone with experience in using Office programs, with excellent communication and problem-solving skills.

About the job:
We are seeking a highly organized and proactive Executive Assistant to support daily business operations. The ideal candidate will be detail-oriented, efficient, and capable of managing a wide range of administrative tasks with professionalism and discretion. As an Executive Assistant, you will handle scheduling, communication, document preparation, and coordination to ensure smooth and efficient workflow.

Job Accountabilities:

• Manage executive calendars, schedules, and appointments.
• Assist executives in preparing for meetings, presentations, and engagements.
• Respond to emails, inquiries, and document requests on behalf of executives.
• Draft and prepare slides, reports, meeting notes, and professional documents.
• Coordinate logistics for meetings, travel plans, and internal/external events.
• Maintain organized records, files, and documentation.
• Ensure timely follow-up on pending tasks, deadlines, and deliverables.
• Serve as a professional point of contact between executives and internal/external stakeholders.

Required Competencies:

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong coordination and follow-up skills.
• Ability to work independently and take initiative.

Experience:

• Bachelor’s degree or equivalent professional experience.
• Previous experience in administrative coordination or executive support is preferred.
• Prior experience managing calendars, documents, and logistics for senior roles is an advantage.

Professional data entry in Excel and organizing archiving

Join dubizzle as a Senior Sales Coordinator!
In this exciting role, you will play a pivotal part in supporting the sales team through effective pre and post sales documentation, assisting in the completion of sales, and ensuring a smooth sales process.

Key Responsibilities:

• Developer Coordination:
  • Manage developer exceptions such as discounts, unit availability, and payment acknowledgements.
  • Coordinate site visits and arrange developer requirements from the sales team, including client documents and bank approvals.
  • Handle Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and maintain monthly revenue reports against targets.
  • Coordinate with Sales Development and Developers for addressing all developer-related issues.
  • Communicate essential project updates to the Jeddah team, facilitating effective resource mapping.
• Sales Team Support:
  • Provide sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, pricing, and promotions.
  • Manage documentation, contract drafting, and coordination with developers and clients.

Qualifications:

• Bachelor's degree in business administration or a related field.
• A minimum of 3 years’ experience in Operations, Documentation, or Customer Services.
• Prior experience using CRM software, preferably Salesforce.
• Strong management, analytical, and problem-solving skills.

Benefits:

• High-performing work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development opportunities

At dubizzle, we are committed to creating an inclusive and diverse environment for all employees.

Join Ithra Design as an Administrative Secretary
We are looking for a highly organized, professional, and proactive Secretary/Administrative Assistant to support our CEO and design teams in day-to-day operations.

Key Responsibilities:

• Administrative & Executive Support:
  • Manage schedules, meetings, and agendas.
  • Handle confidential documents with discretion.
  • Maintain organized filing systems.
• Communication & Coordination:
  • Serve as first point of contact for client inquiries.
  • Coordinate between different teams and ensure timely follow-ups.
• Project Support:
  • Assist in preparing project documents, presentations, and proposals.
  • Track project timelines and deliverables.
• Office Management:
  • Manage office supplies and coordinate maintenance with vendors.
  • Ensure an aesthetically pleasing workspace.
• Document Control:
  • Create structured filing systems for design projects.
  • Track revisions of architectural drawings.

Requirements:

• 2–4 years in administration or secretarial work.
• Excellent communication skills in Arabic & English.
• Strong organizational skills and attention to detail.
• Proficient in MS Office and cloud-based systems.

The company announces its need for an administrative employee, provided that the following conditions are met: Previous experience in administration and follow-up. Excellent proficiency in using Microsoft Office programs. High communication and organizational skills. The ability to work under pressure and complete tasks on time.