Secretary Full-time Jobs in Saudi Arabia

• Open and manage incoming and outgoing mail.
• Prepare and type correspondence, numerical and financial reports.
• Maintain an organized filing system for documents and office supplies.
• Utilize the property’s email system effectively.
• Assist in scheduling meetings and documenting minutes.
• Support the General Manager in all administrative duties and customer interactions.

• Complex diary and inbox management across multiple time zones
• Managing priorities and workflows as gatekeeper for Partners
• Liaising directly with clients, internal stakeholders, and external counsel
• Preparing, formatting, and proofreading legal and transactional documents
• Managing billing, invoicing, work in progress, and matter administration
• Support business development activities including presentations and pitches
• Coordinating travel, meetings, and logistics, often at short notice
• Ensuring matters are managed according to firm protocols

• Proven experience as a Legal PA in a global or top-tier international law firm
• Experience supporting Partners rather than large Associate pools
• Strong exposure to billing and invoicing
• Highly organized, proactive, and commercially aware
• Confident communication skills to manage senior stakeholders
• Professional demeanor, discretion, and calm under pressure

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

• Reviewing data-related forms, coding them, and ensuring their completeness.
• Entering data and information into the computer according to the programs.
• Reviewing classification codes for entered data and information, and correcting errors.
• Storing the entered information.
• Creating necessary backups for stored data and information.
• Adhering to instructions related to data and information confidentiality.

• Programming and Computer Science
• Information Technology
• Data Science

• Data Inspection (Advanced)
• Data Collection (Advanced)

• Arabic (Advanced)
• English (Advanced)

• Provide comprehensive administrative and secretarial support to senior management.
• Manage executive calendars, meetings, appointments, and travel arrangements.
• Prepare, review, and professionally format executive reports, presentations, and briefing materials for senior leadership and board meetings.
• Coordinate internal and external communications on behalf of senior management.
• Organize meeting agendas, record minutes, track action items, and ensure timely follow-up.
• Maintain confidential records, contracts, correspondence, and executive documentation.
• Liaise with department heads, factory management, and external stakeholders to ensure effective coordination.
• Manage document control, filing systems, and official correspondence.
• Support the coordination of plant visits, audits, inspections, and executive events as required.

• Minimum 3–5 years of experience in an Executive Secretary or Senior Administrative role.
• Proven experience supporting senior management or executive leadership.
• Prior experience in a manufacturing, industrial, or engineering environment is highly preferred.
• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related discipline (preferred).
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong presentation and reporting skills.

• Excellent written and verbal communication skills in English / Arabic is an advantage.
• Strong ability to prepare professional executive reports and presentations.
• High level of discretion, confidentiality, and integrity.
• Strong organizational, planning, and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional demeanor with strong interpersonal and coordination skills.

• Enter and update data in our systems with high accuracy.
• Review and correct entered data to maintain data integrity.
• Prepare invoices and periodic reports.
• Interact with various data management rules and guidelines.

• Proficient in Microsoft Office applications, especially Excel.
• Fast and accurate data entry skills.
• Strong organizational skills with attention to detail.
• Ability to work under pressure and meet deadlines.
• Advanced English language skills.
• Ability to teach Arabic to non-native speakers.

• Required Qualification: High School Diploma or higher
• Total Experience Required: 2 years of experience
• Experience in the Required Field: Experience in entering, updating, and managing data accurately in computer systems
• Technical Skills: Proficiency in MS Office (Excel, Word), attention to detail, and fast typing skills
• Languages: Professional proficiency in English (Arabic is a plus)

• Perform routine administrative duties such as managing correspondence, filing, and document preparation.
• Assist in scheduling meetings and appointments, preparing agendas, and recording minutes.
• Handle incoming and outgoing emails, phone calls, and inquiries professionally.
• Support managers in day-to-day administrative activities.
• Manage bookings for flights, hotels, and transportation for company trips.
• Act as the primary point of contact for staff regarding travel inquiries and last-minute changes.
• Ensure confidentiality and accuracy in handling office documents.

• A minimum of a high school diploma is required; a bachelor's degree in business administration or a related field is preferred.
• Strong organizational, communication, and multitasking skills.
• Attention to detail with the ability to follow instructions accurately.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent English proficiency (written and spoken) is mandatory.
• Saudi Nationality is a mandatory requirement.

• Organize daily incoming correspondence, making preliminary assessments and handling responses appropriately.
• Compose and prepare routine correspondence and documents, including simple interpretations as requested.
• Prepare, assemble, and distribute various reports and documents.
• Screen incoming telephone calls, providing information or referring matters to the appropriate person.
• Keep the calendar updated to facilitate appointment and meeting schedules.
• Establish and maintain filing systems, records, and databases of business contacts.
• Arrange meetings and take minutes as needed.
• Organize business travel arrangements and assist with various administrative duties.

• College diploma in secretarial training or relevant experience.
• Fluency in written and spoken English.
• Computer literacy and typing skills (60wpm accurately).
• Capable of dealing with confidential matters discreetly.
• Proactive, approachable character with strong teamwork abilities.
• Ability to work under pressure in a fast-paced environment.

• Prepare and draft brokerage agreements in accordance with Saudi real estate regulations.
• Create and manage accurate rental contracts.
• Upload and maintain property listings on platforms such as Aqar and Bayut.
• Coordinate with agents and internal teams regarding listing information, photos, and documentation.
• Maintain organized digital records and contract databases.
• Support the brokerage team with administrative tasks and reporting.
• Ensure compliance with regulatory requirements and assist in licensing documentation.

• Saudi National (mandatory).
• Eligible to obtain or currently hold a FAL Real Estate License.
• Strong command of English (written and spoken).
• Proficiency in Microsoft Excel and Word.
• Comfortable with online systems and marketing platforms.
• Excellent attention to detail and organizational skills.
• Able to manage multiple tasks and meet deadlines.

• Previous experience in real estate administration or a similar role.
• Familiarity with Saudi property platforms such as Aqar and Bayut.
• Understanding of brokerage documentation and leasing processes.

We are seeking a detail-oriented Data Entry Agent to accurately input, update, and maintain information in our database systems while ensuring data integrity and confidentiality. The successful candidate will be responsible for verifying data accuracy, performing quality checks on entered information, organizing digital files, and generating reports as needed. This role requires strong attention to detail, proficiency in computer applications, excellent typing skills, and the ability to work efficiently in a fast-paced environment while meeting daily productivity targets.

• Manage and oversee general administration and organizational operations.
• Supervise equipment movement and maintenance activities on sites.
• Handle governmental registrations for labor licenses and operational permits.
• Manage procurement requests and oversee vendor registrations.
• Monitor HR department tasks relating to governmental regulations.
• Ensure effective communication between administration and other departments.

• Proven experience as an Administrative Manager in a contracting company.
• Strong organizational and administrative management skills.
• Ability to manage teams and delegate tasks efficiently.
• Familiarity with contracting operations and industry standards.
• Excellent communication and interpersonal skills.
• Proficiency in office software and administrative tools.

• Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries in line with firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
• Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
• Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
• Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
• Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
• Commercial and financial awareness, with confidence supporting billing and compliance processes.
• Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
• Excellent communication skills in English and Arabic.
• Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.

• Manage and organize daily office operations and oversee administrative activities.
• Coordinate and schedule meetings, prepare agendas, record meeting minutes, and follow up on the implementation of decisions.
• Handle official correspondence, emails, and administrative reports.
• Follow up with different departments to ensure compliance with operational plans and timelines.
• Organize and archive physical and electronic files and documents with strict confidentiality.
• Coordinate and communicate with external parties (clients, suppliers, partners).
• Accompany senior management on official visits and business trips inside and outside the Kingdom when required.
• Prepare periodic reports for senior management on performance and workflow.
• Provide simultaneous and written translation between Arabic and English during meetings, calls, and official engagements.
• Translate official correspondence, reports, presentations, and administrative contracts accurately and professionally.
• Review and proofread translated materials to ensure linguistic accuracy and correct professional terminology.
• Support senior management in communication with international clients and partners.
• Perform any other tasks assigned by management.

• Bachelor’s degree in business administration or a related field.
• Minimum of 3–5 years of experience as an Office Manager or Executive Assistant.
• Full professional proficiency in Arabic and English (speaking, writing, and translation) – very important.
• Strong organizational skills with the ability to manage time and handle multiple tasks efficiently.
• Excellent computer skills and proficiency in Microsoft Office applications – very important.
• Strong communication skills and the ability to deal with various managerial levels.
• High level of professionalism, confidentiality, and good judgment.
• Willingness to travel and flexibility in working hours.

• Highly organized with strong leadership qualities.
• Strong problem-solving and decision-making abilities.
• High attention to detail and accuracy.
• Ability to work under pressure and within a team environment.
• Ability to deal professionally with senior executives and high-level stakeholders.

• Coordinate legal due diligence for prospective investee companies.
• Review preliminary drafts of standard transactional documents and revise as necessary.
• Advise on ways to streamline processes to facilitate effective transaction closures.
• Conduct advanced factual and basic legal research as requested.
• Engage with the VC team as a Subject Matter Expert on legal, contractual, jurisdiction, and structural matters.
• Manage and coordinate KYC (Know Your Customer) processes on target companies.
• Prepare agendas, track submissions, and ensure timely completion of Board meeting materials.
• Act as the SME on all governance documentation and coordinate conflict of interest matters.

• Bachelor's degree in Law or a related field.
• Certification in Paralegal Studies and relevant legal professional certifications.
• A minimum of 5 years of experience in a legal support role.
• Strong knowledge of corporate governance, regulatory environments, and legal frameworks.
• Excellent oral and written communication skills.
• Ability to manage confidential information and prioritize projects effectively.