Secretary Full-time Jobs in Saudi Arabia

• Medical Secretary

• Riyadh
• Makkah
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

• Manage correspondence including emails, calls, and messages.
• Schedule appointments, meetings, and maintain calendars for the management team.
• Prepare and organize documents, reports, and files efficiently.
• Take meeting minutes and distribute them accurately.
• Handle office supplies, equipment, and general office coordination.
• Assist management with various administrative tasks as needed.
• Maintain records and ensure confidentiality of sensitive information.
• Welcome visitors and provide basic customer support.

• Dispatch & Order Management: Plan and manage daily dispatch orders from primary to secondary warehouses based on forecast and sales trends. Validate and monitor stock movements to ensure timely replenishment of secondary warehouses. Maintain accurate records of dispatched quantities versus actual sales.
• Short-Term Demand Planning: Analyze daily sales data to forecast short-term requirements for fresh and long-life products. Coordinate with production and supply chain teams to align dispatch plans with demand. Track near-expiry products and implement proactive measures to reduce wastage.
• Van Loading & Quality Control: Ensure vans are loaded accurately by SKU according to the daily route plan. Monitor van stock levels to prevent out-of-stock situations during delivery. Conduct checks to minimize unsold stock and control wastage.
• Reporting & Performance Tracking: Prepare daily reports on sales vs. forecast accuracy, van loading accuracy, van out-of-stock incidents, wastage and unsold stock control, and near-expiry tracking. Share insights with sales and commercial excellence teams for continuous improvement.
• Cross-Functional Collaboration: Work closely with logistics, warehouse, and sales teams to ensure smooth operations. Escalate issues promptly and propose corrective actions.

• Bachelor’s degree in business, Supply Chain, or related field.
• 1–3 years of experience in FMCG (preferably Dairy) in dispatch planning or sales coordination or Orders management.
• Strong analytical and reporting skills; proficiency in MS Excel and ERP systems (SAP preferred).
• Excellent organizational and communication skills.
• Ability to work under pressure and manage multiple priorities.

• Manage correspondence, schedule meetings, and follow up on daily administrative tasks.
• Prepare reports, organize documents, and maintain records.
• Coordinate with internal teams and clients.
• Support the marketing team in content preparation and scheduling posts.
• Manage social media accounts and follow up on advertising campaigns.
• Handle customer calls and inquiries professionally.

• Minimum of 1 year experience in secretarial work with experience in marketing or account management.
• Proficiency in Microsoft Office.
• Strong communication and time management skills.
• Ability to work under pressure and as part of a team.
• English language proficiency is an advantage.

• Provide administrative, technical, and project management support.
• Act as a strategic business partner and trusted confidante.
• Build and maintain essential relationships within the organization.
• Manage sensitive information with professionalism and discretion.
• Coordinate travel and global business meetings.
• Utilize office management skills and technical tools effectively.

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written & spoken).
• Exceptional attention to detail.
• Strong technical skills in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
• Excellent organizational and follow-through skills.

• Manage and organize incoming and outgoing correspondence.
• Schedule and coordinate appointments, meetings, and prepare agendas and minutes.
• Handle phone calls, emails, and receive visitors professionally.
• Prepare periodic reports and maintain organized electronic and physical filing systems.
• Follow up on tasks and commitments for the direct manager.
• Arrange travel bookings when required.
• Provide administrative support to ensure smooth workflow within the department.
• Maintain confidentiality and comply with company policies and procedures.

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience in secretarial or administrative roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication, organization, and time-management skills.
• Good command of English (business level).
• Ability to multitask and work under pressure.

• Administrative Support: Manage executives' schedules, prepare and edit correspondence, and handle confidential documents.
• Operational Coordination: Monitor office supplies and equipment, and support internal audits and compliance.
• Communication & Liaison: Serve as a liaison between departments and stakeholders, managing correspondence professionally.
• Project & Event Support: Assist in planning company events, ensuring projects meet timelines and deliverables.
• Data & Records Management: Maintain accurate administrative and operational records, prepare data reports for decision-making.

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• 5+ years of administrative experience, specifically in executive-level support.
• Excellent organizational skills and proficiency in Microsoft Office.
• Strong written and verbal communication abilities.
• Discretion in handling sensitive information and problem-solving aptitude.

• Executive Support to the General Manager: Act as the primary point of contact between the GM and internal/external stakeholders.
• Office Administration & Operations Management: Oversee day-to-day office operations to ensure efficiency and organization.
• Guest Relations Support: Assist with high-profile member and VIP guest requests on behalf of the GM.
• HR & Staff Coordination Support: Assist the HR department with staff scheduling, onboarding, and documentation.
• Financial & Procurement Support: Assist finance director with basic financial tasks.
• Event & Meeting Coordination: Organize executive meetings and assist with hotel events.
• IT & Communication Support: Manage office communications.
• Safety, Quality & Environment: Apply safety and quality management policies.
• Continuous Improvement: Contribute to the identification of improvement opportunities.

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion.
• Strong multitasking and organizational skills.
• Ability to work in a fast-paced environment while maintaining attention to detail.

• Manage the Chief Officer's calendar, including scheduling appointments and meetings.
• Handle travel planning and arrangements, ensuring efficiency and cost-effectiveness.
• Serve as the primary point of contact for the Chief Officer, managing communications.
• Draft and prepare written communications, including emails and memos.
• Coordinate meetings, conferences, and events.
• Maintain organized filing systems for executive documents.
• Conduct research to support decision-making processes.
• Track and process expenses while ensuring compliance with company policies.
• Provide operational support for special projects assigned by the Chief Officer.
• Handle confidential information with discretion and professionalism.

• Bachelor's degree in Business Administration, English, or a related field.
• 9 years of experience in a similar role.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Exceptional organizational and time-management skills.
• Ability to work independently and collaboratively.
• Discretion in handling sensitive information.

• Answer all incoming calls promptly and connect them to the appropriate extension.
• Accurately take and deliver messages for guests in a timely manner.
• Manage guests' requests for DND (Do Not Disturb) and handle personal wakeup calls as per LQA standards.
• Assist guests with inquiries and requests, providing help or referring to relevant departments as necessary.
• In emergencies, serve as the communication center for the hotel.
• Keep records of all Domestic Direct Dial (DDD) and International Direct Dial (IDD) calls and coordinate billing with the front office.
• Monitor TV channels and public area music for proper functioning.
• Maintain a neat working environment at all times.

• Manage HR documentation, ensuring that employee records are accurate and up-to-date.
• Operations tasks, including payroll, letters, probation periods, and contracts.
• Support the implementation of HR policies and procedures and ensure compliance with employment laws.
• Coordinate recruitment processes, including job postings, scheduling interviews, and communicating with candidates.
• Assist with the onboarding of new employees, ensuring a smooth transition into the company.
• Provide support in employee engagement initiatives and events.
• Respond to employee inquiries regarding HR-related matters and assist in resolving any issues.
• Prepare reports and maintain HR metrics for internal tracking and analysis.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in an HR support role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Ability to maintain confidentiality and handle sensitive information.

• Manage the Marketing Director’s calendar, meetings, and travel arrangements.
• Handle communications on behalf of the Marketing Director, both internal and external.
• Prepare reports, presentations, and correspondence as needed.
• Collect and share status updates from the teams reporting to the Marketing Director.
• Attend meetings, document minutes, and track action items.
• Coordinate with both internal departments and external partners effectively.
• Maintain confidential files and ensure the accuracy of data.
• Organize and prioritize daily tasks to support workflow.
• Assist in planning marketing activities, events, and campaigns.
• Follow up on administrative tasks assigned to you.

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 1-3 years of experience in administrative or executive support roles.
• Strong communication skills in both Arabic and English.
• Professional demeanor, discretion, and highly organized.
• Proficient in Microsoft Office and basic report generation.
• Able to multitask, work under pressure, and quickly adapt to changes.
• Previous experience supporting a marketing team is a plus.

At Marriott International, we are dedicated to creating memorable experiences for our guests, and as a Sales Coordinator at Le Méridien Al Khobar, you play a crucial role in supporting our Sales & Marketing teams. Your responsibilities will include performing essential office duties to promote our brand and manage sales-related documents effectively.

Key Responsibilities:

• Assist in general office duties such as filing, sending emails, and preparing reports.
• Prepare sales documents like proposals and contracts.
• Promote brand awareness and assemble information packages for clients.
• Maintain guest relations and assist with inquiries regarding our facilities and services.
• Ensure compliance with company standards and maintain confidentiality of proprietary information.
• Develop positive working relationships and support team goals.

Preferred Qualifications:

• High school diploma or equivalent.
• At least 1 year of related work experience.
• No supervisory experience is required.

If you have a passion for service and a desire to create meaningful connections, we invite you to apply.