Secretary Full-time Jobs in Saudi Arabia

Experienced in using Office programs
Responsible for procurement and updating suppliers and materials and directing them to projects.

Job title: Executive Director Secretary, Working hours: 8 hours, Salary ranges between 6000 to 7000, Annual leave: 21 days per year, Days off: Friday and Saturday.

Join Our Team as a Human Resources Coordinator!
At M Hotel Al Dana Makkah By Millennium, we are looking for a dedicated and organized Human Resources Coordinator to support our HR department's operations. This is an excellent opportunity to be part of a vibrant team in a four-star hotel located in the sacred city of Makkah.

Key Responsibilities:

• Assist in recruitment processes, including job postings, candidate communication, and interview scheduling.
• Coordinate and facilitate the onboarding process for new employees.
• Maintain accurate HR records, both electronically and physically.
• Respond to colleague inquiries regarding HR policies and procedures.
• Assist in benefits administration and related inquiries.
• Coordinate HR training and development programs.
• Support resolution of employee relations issues under HR supervision.
• Prepare and distribute HR communications and notices.
• Assist in preparing HR reports and data analysis.
• Help organize HR events and activities.
• Collaborate with HR and other departments to support HR initiatives.
• Operate safely and contribute to environmental conservation.

About Our Hotel:
M Hotel Al Dana Makkah by Millennium offers spacious and luxurious accommodations, situated just minutes from the Holy Mosque. With a commitment to exceptional service and guest satisfaction, we provide a range of amenities and conveniences for both leisure and business travelers.

Lead the Future. A Hospitality Brand - For Those Who Want It All!

At Red Sea Global (RSG), we’re redefining the way the world experiences travel—by creating destinations that are immersive, sustainable, and transformative. In partnership with trailblazing hospitality leaders like Equinox Hotels, we’re turning this vision into reality.

As the Office Manager, you will play a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

Job Responsibilities:

• Executive Support to the General Manager: Act as the primary point of contact between the GM and internal/external stakeholders.
• Office Administration & Operations Management: Oversee day-to-day office operations to ensure efficiency and organization.
• Guest Relations Support: Assist with high-profile member and VIP guest requests on behalf of the GM.
• HR & Staff Coordination Support: Assist the HR department with staff scheduling, onboarding, and documentation.
• Financial & Procurement Support: Assist finance director with basic financial tasks.
• Event & Meeting Coordination: Organize executive meetings and assist with hotel events.
• IT & Communication Support: Manage office communications.
• Safety, Quality & Environment: Apply safety and quality management policies.
• Continuous Improvement: Contribute to the identification of improvement opportunities.

Job Requirements:

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion.
• Strong multitasking and organizational skills.
• Ability to work in a fast-paced environment while maintaining attention to detail.

Join the team at Grand Hyatt!

We are seeking a dedicated and motivated Sales Coordinator to enhance our operational and administrative efforts in achieving pre-determined sales and revenue targets. As a Sales Coordinator, you will provide an excellent and consistent level of service to our valued customers.

Responsibilities:

• Assist in the achievement of department's sales and revenue targets.
• Provide excellent customer service to guests.
• Manage operational and administrative tasks efficiently.

Qualifications:

• Relevant degree or diploma in Hospitality or Tourism Management.
• Minimum 2 years of experience in hotel operations.
• Strong customer service, communication, and interpersonal skills.

About Grand Hyatt:
Grand Hyatt offers luxurious accommodations, exquisite dining, and state-of-the-art facilities across our hotels. We strive to meet and exceed the needs of our guests, making every stay exceptional.

Join Nawabegh Law Firm as a Secretary with Marketing Experience!

We are seeking a proactive and organized Secretary who will play an essential role in our firm by supporting daily administrative tasks along with marketing efforts. Located in Makkah, this position is crucial for our operational and strategic initiatives.

Responsibilities:

• Manage correspondence, schedule meetings, and follow up on daily administrative tasks.
• Prepare reports, organize documents, and maintain records.
• Coordinate with internal teams and clients.
• Support the marketing team in content preparation and scheduling posts.
• Manage social media accounts and follow up on advertising campaigns.
• Handle customer calls and inquiries professionally.

Qualifications & Requirements:

• Minimum of 1 year experience in secretarial work with experience in marketing or account management.
• Proficiency in Microsoft Office.
• Strong communication and time management skills.
• Ability to work under pressure and as part of a team.
• English language proficiency is an advantage.

Join us at Nawabegh Law Firm, where we uphold the highest standards of professionalism and integrity in delivering expert legal services.

We at Summit Technologies for Computers and Commercial Systems are looking for a distinguished data entry specialist to join our team.
The job requires reviewing and auditing data forms, in addition to entering and storing data and information on the computer.

Main Responsibilities:

• Reviewing data-related forms, coding them, and ensuring their completeness.
• Entering data and information into the computer according to statistical programs and systems, reviewing classification codes for the entered data and information, and correcting errors in them.
• Storing the entered information.
• Creating necessary backups for the stored data and information.
• Adhering to instructions regarding data and information confidentiality.

Requirements:

• Bachelor's degree in secondary education, business administration, executive secretarial, programming, computer science, or information technology.
• Certified Information Systems Auditor (CISA) certification - preferred.
• Microsoft Office Specialist (MOS) certification - preferred.
• Proficiency in Arabic, English, and Spanish - advanced.

Join the team at Grand Hyatt!

We are seeking a dedicated and motivated Sales Coordinator to enhance our operational and administrative efforts in achieving pre-determined sales and revenue targets. As a Sales Coordinator, you will provide an excellent and consistent level of service to our valued customers.

Responsibilities:

• Assist in the achievement of department's sales and revenue targets.
• Provide excellent customer service to guests.
• Manage operational and administrative tasks efficiently.

Qualifications:

• Relevant degree or diploma in Hospitality or Tourism Management.
• Minimum 2 years of experience in hotel operations.
• Strong customer service, communication, and interpersonal skills.

About Grand Hyatt:
Grand Hyatt offers luxurious accommodations, exquisite dining, and state-of-the-art facilities across our hotels. We strive to meet and exceed the needs of our guests, making every stay exceptional.

Join ELSEWEDY ELECTRIC as a Personal Assistant!
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive executive support to the Plant General Manager. You will ensure smooth day-to-day operations, manage schedules, coordinate meetings, and handle confidential correspondence with professionalism and discretion.

Responsibilities:

• Manage and organize scheduled meetings, calendars, and appointments; take minutes of meetings.
• Oversee VIP travel and accommodation arrangements, mailing, shipping, supplies, equipment, and bills.
• Screen incoming emails and calls, discussing required actions.
• Review and check correspondence and reports; assess the importance of materials and organize documents for GM's signature.
• Handle private, official, and confidential communications.
• Prepare agendas and gather materials for meetings.
• Collect and prepare reports for the GM as required.
• Assemble and analyze files according to systematic chart arrangement.
• Perform various executive support tasks and any other duties as assigned.
• Maintain the highest quality standards and follow-up systems, ensuring tasks are completed.
• Act as a point of contact between all departments and employees, resolving queries effectively.
• Handle petty cash and invoicing processes, along with other financial accounts.

Qualifications:

• Bachelor’s degree or equivalent.
• 2–3 years of experience in a similar role.
• Arabic speaking preferred; fluent in English.
• Strong proficiency in Microsoft Office; knowledge of Oracle/CRM is a plus.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks while maintaining confidentiality.