Receptionist Jobs in Saudi Arabia

• Greet and assist visitors and employees in a professional manner.
• Manage front-desk operations, appointments, and meeting room schedules.
• Coordinate basic travel arrangements such as bookings and confirmations when required.
• Support administrative tasks including filing, data entry, document preparation, and maintaining office records.
• Handle incoming and outgoing correspondence (emails, letters, packages).
• Maintain office supplies and liaise with vendors when needed.
• Assist other departments with administrative support as requested.

• Bachelor’s degree and equivalent experience.
• Previous experience as a receptionist or administrative assistant preferred.
• Good in English with written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office and familiarity with office equipment.
• Ability to manage multiple tasks and prioritize effectively.

*Current main tasks in the orthodontic clinic:-*

*First: Communication with patients*

• Responding to patient inquiries (via phone or messages) and providing the necessary medical and financial information.

• Scheduling appointments and following up with patients after the visit to check on them.

• Farewell to patients after the session, ensuring payment is completed, and setting the date for the next visit.

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*Second: Financial procedures*

• Monitoring invoices and remaining payments and updating them periodically through an Excel file on Google Drive.

• Tracking and printing Invisalign invoices monthly (at the end of each Gregorian month), after approval, and sending them to the financial manager, while adding them to the designated Excel file.

• Reviewing laboratory invoices monthly (at the end of each Gregorian month) after approval, and sending them to the financial manager.

• Coordinating with “Tabby” and “Tamara” services to facilitate covering costs for patients when needed.

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*Third: Therapeutic and administrative coordination*

• Receiving Invisalign molds and organizing delivery and installation appointments for patients.

• Preparing financial acknowledgment forms and discussing payment details with patients, while saving copies electronically in the designated Google Drive file.

• Coordinating the transfer of patients to the relevant doctors when needed and scheduling orthodontic appointments based on the treatment plan.

• Organizing patient entry to the clinic and ensuring smooth workflow, and coordinating an additional clinic when needed.

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*Fourth: Marketing and attracting reviewers*

• Daily content creation (photos and videos) and publishing it on appropriate platforms to enhance engagement.

• In-house marketing through the digital Invisalign screen inside the clinic.

• Encouraging patients to leave positive comments on Google Maps.

• Covering events and recognition cases with photography and documentation with the doctor.

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*Fifth: Case follow-up*

• Sending the instruction booklet in PDF format after the first session of orthodontic treatment and placing attachments.

• Monitoring the receipt of retainer devices from the laboratory and coordinating delivery appointments for patients.

• Directly solving patients' problems and providing full support that reflects care and attention.

• Answer phone calls, greet visitors, and provide information to parents and students.
• Facilitate communication within the School.
• Share information broadly with administrators, teachers, and students’ families through emails, flyers, or phone calls.
• Maintain records such as phone calls, visits, registration, class schedules, and parent contact information.
• Perform clerical work and provide administrative support.
• Arrange meetings, events, and schedules.

• High school diploma or relevant work experience.
• Minimum of 1 year of experience in a similar role.

• Strong customer service skills.
• Advanced written and verbal communication skills.
• Multitasking and time management skills.
• Proficiency in office software programs and digital filing systems.
• Decent appearance.

Zan Salon announces its need for a receptionist with experience and proficiency in English to work inside the salon.

Conditions and Requirements:

Previous experience in reception or customer service.

Proficiency in English, both spoken and written.

Full commitment to working hours and the specified time.

Seriousness and discipline in performing tasks.

Working Hours:

8 hours daily

From 2:00 PM to 10:00 PM

Weekly day off: Sunday

Tasks:

Welcoming and receiving clients.

Scheduling appointments via the Freesha app.

Responding to calls and messages professionally.

Monitoring the attendance and departure of employees.

Organizing the reception area and ensuring its cleanliness.

To Apply:

Please send your CV via WhatsApp

• Welcome clients and manage the check-in/out process.
• Handle calls, WhatsApp, and booking inquiries.
• Manage appointments, confirmations, and schedules efficiently.
• Maintain a clean and organized reception area.
• Promote treatments, packages, and retail products confidently.
• Record payments and update CRM/POS systems accordingly.
• Provide excellent customer service and support daily salon operations.

• High school diploma or higher (diploma in Administration, Customer Service, or related field preferred).
• 1–3 years of experience in reception, sales, or customer service, preferably in beauty, wellness, or hospitality settings.
• Strong communication skills in Arabic and English.
• Excellent customer service, administrative, and sales abilities.
• Professional and presentable appearance.
• Organized, reliable, and able to multitask effectively.
• Experience with booking systems is a plus (Fresha preferred).

• Greet and welcome visitors professionally.
• Manage the reception area to ensure it is presentable and organized.
• Answer and route phone calls and inquiries promptly.
• Assist visitors with sign-in procedures and issue visitor passes.
• Maintain appointment schedules and meeting room bookings.

• Provide support to departments as needed, including document management.
• Coordinate meetings, events, and internal communications.
• Assist with filing, data entry, and maintenance of office records.

• Monitor office supplies and place orders when necessary.
• Coordinate with vendors for various services.
• Support HR and Admin in onboarding procedures.

• Act as the first point of contact for clients and guests.
• Handle complaints or requests and escalate as necessary.

🍽️ Job Announcement – Receptionists (Saudi only)

📍 Location: Riyadh – Turki Square (Turki Square)

🏢 Entity: Upscale Restaurants affiliated with a distinguished hospitality group

Job Title: Receptionist

Job Duties:

• Welcoming customers with a smile and professionalism.

• Coordinating reservations and organizing tables.

• Interacting politely with customers and responding to their inquiries.

• Assisting in creating a luxurious experience for customers from the moment they enter until they leave.

Required Conditions:

• Saudi nationality (a valid national ID is required).

• Politeness in dealing and good appearance.

• Skill in communication and customer service.

• Commitment and discipline in working hours.

• Previous experience in restaurants or reception is preferred.

Work Details:

• Working hours: 6 days a week (one day off in the middle of the week).

• Number of working hours: 9 hours daily