Registry Clerk Jobs in Dammam

Key Responsibilities:

• Accurately enter, update, and maintain data in company systems.
• Verify data accuracy and resolve discrepancies.
• Prepare reports and maintain organized records.
• Support administrative and operational teams with data-related tasks.
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Requirements:

• Diploma or Bachelor’s degree.
• Fresh graduates are welcome.
• Good knowledge of Microsoft Excel and MS Office.
• Strong attention to detail and organizational skills.

• Manage and organize administrative tasks effectively.
• Track employee attendance, leaves, and other HR-related admin work.
• Prepare reports and facilitate internal and external communication.

• Bachelor’s degree in Business Administration or a related field.
• A minimum of 2 years of experience in administration or a related position.
• Excellent organizational and multitasking skills.
• Strong proficiency in English (written and spoken).
• Proficiency in MS Office applications (Excel, Word, Outlook).

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

• Manage executive schedules and coordinate meetings.
• Prepare and handle expense reports.
• Assist with daily tasks to ensure seamless business operations.
• Maintain records and handle communication on behalf of executives.

• Proficiency in Executive Administrative Assistance and general Administrative Assistance.
• Experience in preparing and managing Expense Reports.
• Strong skills in Executive Support and adherence to professional discretion.
• Exceptional communication skills, both verbal and written.
• Proven organizational skills, effective schedule management, and task prioritization.
• Experience in a professional corporate environment is advantageous.
• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Proficiency in office software and tools.

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

• Act as a trusted partner to the General Manager, managing correspondence, priorities, and follow-ups.
• Curate complex schedules including meetings, travel, and VIP engagements.
• Represent the General Manager with professionalism in communications.
• Prepare executive-level reports and maintain meticulous records.
• Coordinate leadership meetings, forums, and special events.
• Assist with budget tracking and expense reporting.
• Support special projects and leadership engagement activities.

• 3–5 years of experience as a Personal or Executive Assistant, ideally within luxury hospitality.
• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• Strong organizational skills and proficiency in Microsoft Office.
• Fluent in English with strong written and verbal communication skills.
• Professional and discreet when engaging with senior leadership and stakeholders.