Registry Clerk Jobs in Dammam

Job Description:
Performing daily administrative tasks, data entry, organizing files, following up on correspondence and reports, and coordinating with different departments in the factory.

I am good at marketing and photography, and I have experience without a certificate.

We are looking for a highly organized and motivated administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, scheduling appointments, and maintaining accurate records. If you have excellent communication skills, the ability to multitask, and an understanding of the importance of accuracy in office work, we invite you to apply.

Job Duties:
* Answering phone calls and emails and handling customer inquiries.
* Organizing and scheduling meetings and appointments and preparing necessary agendas.
* Maintaining and managing files, documents, and records in an organized and efficient manner.
* Assisting in preparing reports, presentations, and other administrative documents.
* Providing general support to the administrative team as needed.

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

Qualifications:

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

Join Althelim Integrated Services Company as an Accountant!
We are seeking a talented individual to become a valuable member of our finance team.

Key Responsibilities:

• Process journal entries including invoices, payments, and other financial transactions.
• Review and verify the accuracy of expense reports and financial documents.
• Support the preparation of monthly financial statements and reports.
• Assist with audits, including the preparation of necessary documentation and responses.
• Maintain organized records and ensure proper filing of financial documents, both physically and electronically.

Qualifications:

• Bachelor's degree in accounting or related field.
• At least one (1) year of experience in the accounting field.
• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Ability to manage multiple tasks simultaneously.
• Ability to work under pressure.
• Good written and spoken communication skills in Arabic and English.

About the Role

Axens is looking for an Accountant (Male/Female) with accuracy and analytical ability to join its team in Dammam, Saudi Arabia. This full-time role aims to manage all accounting and payroll activities, ensure strict compliance with local regulations, and maintain the mandatory government portal. The ideal candidate is expected to provide accurate financial reports and thrive in a fast-paced, collaborative work environment.

About Axens

The Axens group is a global leader in providing comprehensive solutions for the conversion of oil and biomass into cleaner fuels, the production and purification of key petrochemicals, the chemical recycling of plastics, all options for natural gas processing and conversion, as well as water treatment and carbon capture. Its offerings include technologies, equipment, furnaces, modular units, catalysts, adsorbents, and related services. As a subsidiary of the IFP group, Axens combines the flexibility of a human-sized organization with the impact of multinational corporations serving clients in over 85 countries.

Key Tasks and Responsibilities

• Prepare and maintain accurate financial data, including balance sheets, income statements, and cash flow statements.
• Manage accounts payable and receivable, ensuring timely processing of invoices and payments.
• Oversee and manage all payroll activities.
• Perform monthly reconciliations of bank accounts and general ledger accounts.
• Ensure compliance with local tax regulations, including VAT, Zakat, income tax, and payroll taxes.
• Assist in the preparation of annual budgets and forecasts.
• Monitor financial transactions and ensure sound internal controls are applied and adhered to.
• Prepare and submit financial reports to management and regulatory authorities as needed.
• Collaborate effectively with external auditors during the annual audit process.
• Provide support for financial analysis and contribute to decision-making processes.
• Oversee all administrative functions, including government relations with entities such as the Ministry of Labor, the General Organization for Social Insurance (GOSI), and the Qiwa platform.
• Ensure compliance with company policies, Saudi labor laws, municipal regulations, and other relevant legal requirements across all administrative operations.
• Coordinate with various departments to provide effective administrative support and address any operational issues promptly.
• Support the company's public relations activities by maintaining positive relationships with clients, stakeholders, and government entities.
• Support the General Manager and staff in administrative tasks, including scheduling, documentation, report preparation, and meeting coordination.
• Maintain and update employee records in both physical and digital formats.
• Promote Quality, Health, Safety, and Environment (QHSE) practices, ensuring field feedback and recording of QHSE deviations or incidents.
• Participate in QHSE audit programs and ensure the implementation of Axens' Quality Management Policy and procedures, aligning with QHSE objectives set by the CEO.
• Potential integration into Axens projects conducted in other entities within the Axens group.

Qualifications and Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 2 years of relevant accounting experience.
• Strong knowledge of local accounting regulations and tax laws in Saudi Arabia.
• Ability to work independently and as part of a team.

Required Skills

• Proficiency in accounting software, including experience with systems like SAP and QuickBooks.
• Strong proficiency in Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Keen attention to detail and a high degree of accuracy.
• Familiarity with government systems such as GOSI, Mudad, and Qiwa is a plus.
• A good level of English proficiency is considered an added advantage.

Work Environment

This is a full-time position located in Dammam, Saudi Arabia. Axens is committed to diversity, equity, and inclusion, and values talent and personality above all else.

About the Facility Officer Role

Eaton, a global leader in energy management, is seeking a Facility Officer to manage and control all Quality and Safety documentation for its KSA facilities. This role is crucial in ensuring compliance with government requirements and certifications. The Facility Officer will also support the management of various facility-related operations, contributing to the effective and safe functioning of the company's sites.

Key Responsibilities

• Manage and maintain site documentation pertaining to Quality, Safety, and employee training records.
• Ensure adherence to site safety and hygiene standards, and oversee 5S activities.
• Manage site utility bills, including telecommunications and other site-related expenses.
• Liaise with government officials to ensure compliance with requirements and certifications from entities such as CR, SAGIA, and the Ministry of Civil Affairs.
• Oversee the management of office supplies, including stationery and consumables.
• Coordinate company events in collaboration with other departments.
• Monitor and control attendance records for support staff, such as cleaning and tea service personnel.
• Provide support for visitor travel arrangements, including tickets, transportation, and hotel reservations.
• Manage employee access cards and ensure compliance with Eaton's access control policies.
• Support site activities including town halls and engagement events.
• Maintain office entry and exit records and oversee related activities.
• Perform other duties related to documentation and facility management as required.

Qualifications and Requirements

• A higher diploma certificate is required; a Bachelor's degree is preferred.
• A minimum of 2 years of relevant experience in a similar role is preferred.

Required Skills and Competencies

• Professional proficiency in English.
• Familiarity with MS programs, SAP, STC, MOBILY, and other relevant portals is preferred.
• Good communication skills and a proactive approach.

Work Location and Type

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia.