Full-time Administrative assistant Jobs in Jeddah

Join our team as an Administrative Assistant in Jeddah!

We are looking for a skilled Administrative Assistant to provide comprehensive support to our team. In this role, you will be essential to the organization and efficiency of our office.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with internal & external stakeholders to handle requests and queries from senior managers

Qualifications and Skills:

• Bachelor's degree from a recognized university
• Minimum of 2 years experience in an Administrative role
• Previous experience working at Senior Management level in an international company is required
• Excellent command of written and spoken English
• Bilingual - Arabic and English
• Able to perform multiple tasks simultaneously

Join Our Team!
We are a leading company in the home appliances sector located in Jeddah, seeking a qualified candidate for the role of Administrative Assistant.

Job Requirements:

• Minimum 2 years of experience.
• Preferred experience in the Human Resources department.
• Fluent in English.
• Proficient in Microsoft Office programs.

Job Responsibilities:

• Preparation of government correspondence and renewal of residencies.
• Following up on insurance matters and liaising with brokers.
• Arranging travel and accommodation bookings.

How to Apply:
Please send your CV to the email: C@***************** mentioning the job title (Administrative Assistant) in the email subject.

Join Initial Saudi Arabia Ltd. as an Executive Assistant!
We are seeking a highly organized Executive Assistant to support our daily business activities by performing crucial administrative duties fluently. This role is essential for maintaining efficient operations within our company.

Key Responsibilities:

• Organizing daily in-house business activities.
• Developing a flawless record management system to securely store critical data.
• Exemplifying exemplary scheduling and time management skills for formal visits and travel.
• Utilizing MS Office for letters, memos, and reports.
• Assisting the team in meetings by compiling relevant and critical information into well-written documents.
• Assessing and prioritizing formal documents, taking necessary corrective actions.

Qualifications:

• Relevant experience in administration with a proven track record of generating quantifiable results.
• Hands-on experience in planning and scheduling activities within realistic timelines.
• Strong communication skills and the ability to work with different departmental teams for operational improvements.
• Ability to maintain confidentiality and abide by organizational rules.

Join us and be a part of a leading Saudi group providing diversified services!

A young Saudi national, to work as a computer operator with experience in AutoCAD or Corel Draw at least, full-time, health insurance, annual leave, transportation allowance, housing allowance, the salary is determined according to academic and practical experiences in the interview.

1- At least 4 years of progressive experience in the assistant profession. 2- Excellent written and verbal communication skills in both English and Arabic. 3- Typing speed on the computer and excellent skills in word processing and information technology, including a range of software packages and comprehensive capabilities in EXCEL, WORD, POWER POINT, AND OUTLOOK EXPRESS, and operating systems. 4- Flexibility and the ability to adapt to balance multiple tasks and work extra hours to meet deadlines. 5- Knowledge of the systems and laws of the Kingdom of Saudi Arabia.