Secretary Jobs in Dammam

About the Role:
The Administrative Specialist is responsible for organizing and coordinating projects to ensure successful completion of assigned tasks. This role involves working closely with team members, stakeholders, and management to streamline processes and maintain effective communication.

Responsibilities:

• Provide direct administrative support to employees, including preparing reports, reviewing documents, and managing schedules.
• Schedule and organize meetings, ensuring all logistical details are effectively managed.
• Responsible for handling incoming and outgoing communications, including emails, messages, phone calls, and letters, with a high level of professionalism and accuracy.
• Oversee daily office operations, including inventory management, monitoring supplies, ordering office materials as needed.
• Maintain organized and updated records, files, and databases, ensuring compliance with authority policies and confidentiality protocols.
• Coordinate and follow up on office projects and internal procedures, ensuring deadlines are met.
• Handling administrative issues promptly and efficiently to ensure the continuity of workflow without delay.
• Perform any other related job duties as assigned.

Qualifications:

• 3+ years’ experience in administrative support roles.
• Excellent organizational skills and attention to detail.
• Excellent written and spoken Arabic/English.

Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:

• Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
• Accompany the CEO on business trips and events to provide essential logistical support.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Screen and prioritize incoming communications.
• Organize meetings, take minutes, and ensure action items are followed up on.
• Handle sensitive information with discretion.
• Coordinate communication between the CEO and both internal and external stakeholders.
• Assist in preparing for board meetings and other executive events.
• Maintain organized filing systems.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 35 years of experience in executive-level administrative support.
• Excellent written and spoken communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Willingness and ability to travel as required.

Role Overview
As an Executive Secretary at Nesma & Partners, you will play a vital role in assisting the head of department and staff with all office operations and administrative activities. Your responsibilities include maintaining important documents and handling confidential information to ensure timely and accurate business operations according to company policies.

Key Responsibilities

• Facilitate seamless communication by overseeing correspondence and managing calls to enhance workflow efficiency at an executive level.
• Exhibit a professional demeanor when handling calls and welcoming visitors.
• Compose emails and letters for various events and announcements, ensuring professionalism in all communications.
• Efficiently coordinate meetings, handling all administrative and logistical arrangements.
• Capture and disseminate meeting minutes and agendas to promote team transparency.
• Collaborate closely with executives to offer strategic support and insights.
• Handle confidential information with discretion, reinforcing trust and reliability.
• Coordinate and execute special projects to contribute to organizational objectives.
• Organize executive-level events, demonstrating a keen eye for detail.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 46 years of related experience in similar roles.
• Proficiency in English; knowledge of Arabic is preferred.

Skills Required

• Administrative Assistance and Task Prioritization
• Confidentiality & Data Privacy
• Meeting & Event Coordination
• Strong communication and customer focus skills
• Ability to cultivate innovation and ensure accountability

Join Our Team as an Executive Secretary!

Khalifa Al-Gosaibi Investment Group (KAI) is seeking a highly organized and proactive Executive Secretary to join our team in Dammam, Eastern Saudi Arabia. If you're passionate about supporting executives, managing critical administrative tasks, and maintaining smooth office operations, we’d love to hear from you.

Key Responsibilities:

• Answer and manage incoming phone calls with professionalism and efficiency.
• Organize, file, and retrieve corporate documents, records, and reports.
• Greet and assist onsite visitors, ensuring a welcoming and professional environment.
• Arrange travel and accommodations for executives, maintaining detailed itineraries.
• Provide general administrative support to executives and ensure daily schedules are met.

Requirements:

• Arabic speaker with strong proficiency in English (spoken and written).
• Bachelor's degree or diploma in Business Administration or a related field.
• Minimum of 2 years of experience in an executive assistant or secretarial role.
• Strong computer literacy, with the ability to effectively utilize word processing and office software.
• Excellent organizational, time-management, and communication skills.

Join a fast-paced, collaborative environment where your skills and professionalism will make a difference.

About the Role: The Executive Secretary will perform all administrative and clerical duties to support the Chief Legal Officer (CLO). This involves coordinating official communications, organizing meetings and appointments, and managing correspondence and documents. The role ensures high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

• Organize the CLO’s schedule and coordinate meetings and official appointments.
• Receive visitors and delegations, coordinating reception procedures.
• Draft and prepare official letters and correspondence in both Arabic and English.
• Organize and securely file documents according to the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements and bookings for the CLO.
• Prepare meeting minutes and follow up on decisions and recommendations.
• Handle incoming and outgoing communications, including official emails.
• Perform other administrative tasks as required.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 23 years in legal departments.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills.
• Strong commitment to confidentiality and professionalism.
• Ability to prepare professional presentations and basic office visuals.

Required Behavioral Competencies:

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in interactions.
• Ability to work under pressure.
• Attention to detail and strong time management skills.

Join Burjline Builders as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary to support our senior executives. This role is pivotal in ensuring smooth administrative operations and effective communication within our organization.

Responsibilities:

• Manage complex schedules and arrange travel for senior executives.
• Prepare correspondence, presentations, and reports.
• Handle confidential information with discretion.
• Organize meetings and conferences, including logistics and catering.
• Screen phone calls and manage email correspondence.
• Maintain accurate records and filing systems.
• Liaise with internal and external stakeholders.
• Provide general administrative support as required.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.

If you are a dedicated professional looking to contribute to a dynamic team, we encourage you to apply!

Join our dynamic team at Nadia Global as a Personal Assistant!
We are looking for a highly organized, professional, and presentable Female Personal Assistant to provide comprehensive administrative and personal support to a high-profile executive in Riyadh.

Key Responsibilities:

• Manage and maintain the executive’s schedule, including arranging meetings, appointments, and travel itineraries.
• Handle correspondence, including emails, phone calls, and other communications, ensuring timely responses.
• Coordinate and organize events, meetings, and conferences as required.
• Perform administrative tasks such as document preparation, filing, and data entry.
• Assist with personal errands and tasks, ensuring seamless support for the executive’s professional and personal needs.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal and external stakeholders, representing the executive in a professional manner.
• Manage and prioritize tasks to ensure deadlines are met efficiently.

Qualifications and Requirements:

• Female candidate, based in Riyadh, Saudi Arabia.
• Professional and presentable appearance, with a polished demeanor suitable for high-profile environments.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English; proficiency in Arabic is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential matters.
• Valid driver’s license and flexibility to travel locally as needed.
• Bachelor’s degree or equivalent experience preferred but not mandatory.

Personal Attributes:

• Proactive, with a strong sense of initiative and problem-solving skills.
• Friendly, approachable, and culturally sensitive, with an understanding of local customs and etiquette in Riyadh.
• Reliable, punctual, and adaptable to changing priorities.
• Strong interpersonal skills to build and maintain professional relationships.

Only Saudi Female candidates are encouraged to apply.

Join Hapag-Lloyd as a Sales Coordinator!
In this role, you will play a vital part in ensuring high-quality interactions with our customers, maintaining a customer-oriented approach, and creating value for both our clients and Hapag-Lloyd.

Main Objectives:
- Deliver superior customer service by assisting sales executives with sales tasks.
- Prepare and send rate quotations to customers.
- Monitor performance related to tenders and customer quotations, providing follow-up as needed.
- Manage disputes and exceptions efficiently.
- Provide clear handover information to the Customer Service team.
- Support Customer Service in resolving customer-related issues.
- Validate and input new customer data into Salesforce.

Qualifications:
- A university degree or equivalent.
- Proficient in written and spoken English.
- Familiarity with MS Office applications.
- Ability to collaborate effectively and adhere to guidelines.
- Maintain a positive attitude and be open to new ideas and personal development.