Full-time Jobs in Jeddah

• Office Administration: Manage and organize office operations and procedures. Maintain and update office files, records, and documentation. Ensure office supplies are maintained, including checking inventory and ordering new items.
• Communication Management: Answer phone calls and redirect them when necessary. Handle incoming and outgoing correspondence, including emails, letters, and packages. Greet and assist visitors in a professional manner.
• Scheduling and Coordination: Organize and schedule meetings and appointments. Prepare agendas, take minutes, and distribute summaries for meetings. Coordinate travel arrangements, including flight bookings, hotel reservations, and itineraries.
• Document Preparation: Draft, format, and proofread documents, reports, and presentations. Prepare and manage confidential documents with discretion.
• Data Management: Maintain databases and generate reports as needed. Update and manage electronic and paper filing systems.
• Support Services: Assist in event planning and coordination of office activities. Provide support to other departments as required.
• Compliance and Confidentiality: Adhere to company policies and procedures. Handle sensitive information with the highest level of confidentiality.

• High school diploma or equivalent; Associates Degree or relevant certification is a plus.
• Proven experience as an Administrative Secretary or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

• Knowledge of office management systems and procedures.
• Familiarity with basic accounting and budgeting principles.
• Experience with scheduling software or project management tools.
• Positive attitude and professional demeanor.

Administrative assistant is required to work at a company office, possessing organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or equivalent, with at least two years of experience in a similar field.

Main tasks:

• Organizing and managing appointments, meetings, and work schedules

• Preparing and coordinating reports and administrative correspondence

• Following up on administrative transactions and documenting files

• Coordinating with various departments and facilitating workflow

• Managing phone calls and email

• Assisting in organizing events and meetings

• Storing and archiving documents and files in an organized manner

Executive Secretary

A specialized company in digital marketing announces its need for a Saudi Executive Secretary to join its administrative team and contribute to the development of work and follow up on the implementation of tasks in a professional and stimulating environment.

🎯 Job Responsibilities:

• Follow up on the execution of the team’s tasks and ensure accomplishments within the specified timelines
• Prepare periodic reports on the team’s performance and submit them to the General Manager
• Coordinate meetings and document meeting minutes
• Organize files and follow up on daily administrative matters
• Provide administrative and technical support to upper management as needed
• Maintain professional confidentiality and accuracy in handling data

✅ Basic Requirements:

• Nationality: Saudi
• Gender: Female
• Qualification: Bachelor’s degree graduate (not less than one year since graduation)
• Language: Proficiency in English (speaking and writing)
• Personal Attributes:
• Strong desire for learning and career development
• Excellent communication skills and high organization
• Accuracy in follow-up and ability to coordinate several tasks
• Commitment, politeness, and professionalism in dealing
• Ability to work within a team and under pressure

🎁 Benefits of Working With Us:

• Practical training and continuous development
• A youthful and stimulating work environment
• Opportunity for career growth and taking on greater responsibilities
• Support and encouragement for innovation and new suggestions