Full-time Secretary Jobs in Saudi Arabia

• Relevant Diploma or Bachelor’s Degree with at least two years of related experience.
• Knowledge of relevant software applications - including spreadsheets, word processing, and database management.
• Familiarity with administrative and clerical procedures and business principles, protocols & etiquette.

• Prepare correspondence, reports, and materials for publications and presentations.
• Manage and maintain expense reports.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Arrange superior’s travel and accommodation.
• Coordinate internal and external meetings and manage schedules.
• Handle incoming communication and provide appropriate responses.
• Meet and greet clients and visitors professionally.
• Maintain office systems, supplies, and equipment.

• Proficient in English language skills including spelling, punctuation, and grammar.
• Ability to produce documentation and handle multitasking.
• Strong verbal and written communication skills.
• Attention to detail, confidentiality, and strong planning and organizational abilities.
• Excellent time management and interpersonal skills.

• Act as the first point of contact for both internal and external visitors.
• Handle daily administrative tasks including scheduling meetings and managing calendars.
• Prepare and distribute communications such as emails, reports, and presentations.
• Maintain and organize company records and documentation.
• Coordinate travel arrangements for staff and executives.
• Assist in preparing and processing company documents and reports.
• Answer phone calls and greet visitors professionally.
• Ensure confidentiality of sensitive information.
• Perform other clerical duties as needed to support office operations.

• Perform secretarial duties for the Department.
• Assist Head of Department with special projects as assigned.
• Maintain meeting calendar, arrange meetings, and schedule visitors.
• Answer all telephone calls; refer to appropriate staff as needed.
• Make travel arrangements.
• Receive and assist visitors with professionalism.
• Coordinate with Departmental Secretaries regarding inter-departmental notifications.
• Follow up on various department tasks and keep track of their progress.
• Assist department staff in applying for leaves/holidays and submitting monthly timesheets to HR.
• Prepare requests for screen access, email, and internet, and manage necessary system enhancements for staff.
• Manage and request office supplies and follow up on approval and purchase order processes.
• Responsible for the incoming and outgoing of documents, keeping files secure for future reference.
• Send office job orders and follow up until completion.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect, and dignity.
• Perform other applicable tasks as assigned within the realm of knowledge, skill, and abilities.

• Educational: College graduate or Diploma in Business Administration, Secretarial Management.
• Experience: Four (4) years of experience in a similar role; hospital experience preferred.

We are seeking a detail-oriented and highly organized Secretary to support our office operations by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments and stakeholders. The ideal candidate will possess excellent interpersonal skills, proficiency in Microsoft Office Suite, and the ability to multitask in a fast-paced environment. Key responsibilities include:

• Managing calendars, scheduling meetings, and coordinating travel arrangements
• Handling incoming calls, emails, and correspondence
• Preparing and formatting documents, reports, and presentations
• Maintaining filing systems and organizing office records
• Taking and distributing meeting minutes
• Ordering office supplies and managing inventory
• Greeting visitors and providing administrative support to staff members
• Processing expense reports and basic bookkeeping tasks
• Coordinating office events and meetings

We are looking for Saudi Female Receptionist with knowledge in Microsoft Office in English and Arabic.

• Taking notes during meetings.
• Managing phone calls and receiving messages.
• Coordinating agendas for meeting participants.
• Creating systems for filing and records.
• Traveling for meetings within the Kingdom.

• Practical experience of no less than two years.
• Having a car and a driving license.
• Bachelor's degree in English, Business Administration, or Executive Secretarial.

• Flexibility in work.
• Flexible working hours.
• Allowing remote work.

• Relevant Diploma or Bachelor’s Degree with at least two years of related experience.
• Knowledge of relevant software applications - including spreadsheets, word processing, and database management.
• Familiarity with administrative and clerical procedures and business principles, protocols & etiquette.

• Prepare correspondence, reports, and materials for publications and presentations.
• Manage and maintain expense reports.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Arrange superior’s travel and accommodation.
• Coordinate internal and external meetings and manage schedules.
• Handle incoming communication and provide appropriate responses.
• Meet and greet clients and visitors professionally.
• Maintain office systems, supplies, and equipment.

• Proficient in English language skills including spelling, punctuation, and grammar.
• Ability to produce documentation and handle multitasking.
• Strong verbal and written communication skills.
• Attention to detail, confidentiality, and strong planning and organizational abilities.
• Excellent time management and interpersonal skills.

Executive Secretary

A specialized company in digital marketing announces its need for a Saudi Executive Secretary to join its administrative team and contribute to the development of work and follow up on the implementation of tasks in a professional and stimulating environment.

🎯 Job Responsibilities:

• Follow up on the execution of the team’s tasks and ensure accomplishments within the specified timelines
• Prepare periodic reports on the team’s performance and submit them to the General Manager
• Coordinate meetings and document meeting minutes
• Organize files and follow up on daily administrative matters
• Provide administrative and technical support to upper management as needed
• Maintain professional confidentiality and accuracy in handling data

✅ Basic Requirements:

• Nationality: Saudi
• Gender: Female
• Qualification: Bachelor’s degree graduate (not less than one year since graduation)
• Language: Proficiency in English (speaking and writing)
• Personal Attributes:
• Strong desire for learning and career development
• Excellent communication skills and high organization
• Accuracy in follow-up and ability to coordinate several tasks
• Commitment, politeness, and professionalism in dealing
• Ability to work within a team and under pressure

🎁 Benefits of Working With Us:

• Practical training and continuous development
• A youthful and stimulating work environment
• Opportunity for career growth and taking on greater responsibilities
• Support and encouragement for innovation and new suggestions

• Take notes by shorthand and copy correspondences, reports, and meeting minutes, reviewing and formatting them according to office standards.
• Handle telephonic communications from staff and external clients, sorting and directing them, receiving voicemail messages, answering queries, and transferring calls accordingly.
• Manage incoming and outgoing mail, inspecting, registering, and distributing correspondence.
• Review meeting requests and appointments, coordinating participants’ schedules, scheduling meetings, securing meeting rooms, and preparing agendas.
• Create systems for maintaining records and files, ensuring all documents are organized systematically.

• Proficiency in using computers and Microsoft Office applications is required.
• Fluency in English, both spoken and written, is essential.