Executive Secretary Jobs in Jeddah

About the Role

Match is seeking a highly experienced and strategic Head of PMO to join our team in Jeddah, Makkah, Saudi Arabia. This pivotal role, reporting directly to the Chief Executive Officer, will be instrumental in driving the organization's strategic execution. You will be responsible for establishing and managing the Project Management Office (PMO) function from the ground up, enhancing governance structures, developing robust KPI frameworks, and ensuring the effective tracking of key business initiatives across all departments. This position requires a proactive leader with a proven ability to build and optimize processes, foster accountability, and provide critical insights to executive leadership. The Head of PMO will act as a trusted strategic partner to the CEO, ensuring alignment and successful delivery of organizational objectives.

Key Responsibilities

• Establish and manage the PMO function from its inception.
• Develop comprehensive project governance frameworks, including reporting cadences, escalation processes, and follow-up mechanisms.
• Track strategic projects, business priorities, risks, delays, and dependencies across all organizational departments.
• Design, launch, and continuously monitor Key Performance Indicator (KPI) frameworks across all business functions.
• Implement and manage work management platforms, such as ******* or similar tools, to streamline operations.
• Automate manual workflows to enhance visibility, accountability, and execution speed.
• Build executive dashboards and exception reports to provide clear insights to the CEO.
• Support governance and IPO-readiness requirements, including the development of Authorities of Delegation (DoA), Standard Operating Procedures (SOPs), segregation of duties, comprehensive documentation, and board reporting.
• Coordinate effectively with department heads to ensure the timely delivery of strategic initiatives.
• Prepare executive reports, meeting agendas, minutes of meetings, and action trackers.
• Maintain strict confidentiality and serve as a trusted strategic partner to the CEO.

Qualifications and Requirements

• Proven experience in building and managing a PMO function from scratch.
• Strong experience in KPI design and performance management.
• Hands-on experience with workflow automation and work management platforms, with a preference for ********
• Demonstrated experience in governance, SOPs, DoA, board reporting, or IPO-readiness.
• Previous exposure to CEO Office, Chief of Staff, Strategy, Transformation, or PMO leadership roles.
• Exceptional stakeholder management and executive communication skills.
• Fluency in both Arabic and English is essential.
• Must be based in or willing to relocate to Jeddah.
• Over 10 years of experience is required.

Required Skills

• Project Management Office (PMO)
• KPI Design and Performance Management
• Workflow Automation
• Work Management Platforms (*, ********
• Governance Frameworks
• Standard Operating Procedures (SOPs)
• Authorities of Delegation (DoA)
• Board Reporting
• IPO-Readiness
• Stakeholder Management
• Executive Communication

Preferred Background and Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. Candidates with a background in Management Consulting, Transformation, PMO, Strategy, Retail, FMCG, Luxury, Consumer Goods, or mature operational groups are preferred. The role requires the ability to work effectively in a fast-paced environment and collaborate closely with executive leadership.

About the Project Control Manager Role

Esnad Contracting is seeking a highly experienced and results-driven Project Control Manager to join our team in Jeddah. This pivotal role is responsible for the comprehensive planning, scheduling, cost control, progress monitoring, and project performance reporting to ensure the successful delivery of projects within approved timelines and budgets. The Project Control Manager will play a critical role in maintaining project integrity and providing essential insights to management for informed decision-making. This full-time position is based in Jeddah, Makkah, Saudi Arabia.

Key Responsibilities

• Develop, maintain, and update comprehensive project schedules using Primavera P6 and/or MS Project.
• Establish and manage baseline schedules, meticulously monitoring project progress against approved plans.
• Prepare detailed weekly and monthly progress reports and performance dashboards for stakeholder review.
• Monitor project costs, performing thorough analysis of variances between planned and actual expenditures.
• Conduct in-depth schedule analysis to identify critical activities that may impact project delivery timelines.
• Perform delay analysis and proactively recommend corrective and recovery actions to mitigate schedule slippage.
• Coordinate effectively with Engineering, Procurement, Construction, and Finance teams to ensure seamless project alignment.
• Track and evaluate change orders, assessing their impact on project cost and schedule.
• Prepare Key Performance Indicator (KPI) reports and performance metrics for management review.
• Support project management in forecasting, budgeting, and critical decision-making processes.
• Identify project risks related to schedule and cost, and develop robust mitigation plans.
• Ensure strict compliance with project controls procedures, established standards, and reporting requirements.

Qualifications and Requirements

• A Bachelor's Degree in Engineering, specifically in Civil, Mechanical, Electrical, Industrial Engineering, or a closely related field.
• A minimum of 10 years of progressive experience in Project Controls, encompassing planning, scheduling, and cost control functions.
• Demonstrated strong experience in construction, infrastructure, industrial, or Engineering, Procurement, and Construction (EPC) projects.
• Mandatory proficiency in Primavera P6 is essential for this role.
• A solid understanding of project planning principles, cost control methodologies, forecasting techniques, and reporting best practices.
• Proven experience in delay analysis, Earned Value Management (EVM), and project performance measurement.
• Advanced proficiency in Microsoft Excel and various project reporting tools.
• Excellent analytical, communication, and coordination skills are required.

Required Skills and Competencies

• Project Controls
• Primavera P6
• MS Project
• Cost Control
• Progress Monitoring
• Project Performance Reporting
• Schedule Analysis
• Delay Analysis
• Earned Value Management (EVM)
• Project Performance Measurement
• Forecasting
• Budgeting
• Risk Management
• Mitigation Planning
• Microsoft Excel
• Analytical Skills
• Communication Skills
• Coordination Skills

Additional Information

Professional certifications such as PMP, PSP, or other relevant qualifications will be considered an advantage. The role is full-time and based in Jeddah, Makkah, Saudi Arabia.

About the Role

Staff Connect UAE is seeking a highly experienced Project Control Manager for a senior, owner-side governance role in Jeddah, Makkah, Saudi Arabia. This position is critical for establishing, managing, and maintaining independent project controls, reporting frameworks, and performance monitoring systems for large-scale development projects. The role will provide leadership with essential visibility into programme progress, cost performance, risks, issues, changes, and consultant/contractor performance through accurate and timely reporting.

As the central control function, you will validate project data from consultants and contractors, identify deviations, monitor recovery actions, and ensure alignment with approved project objectives, timelines, and governance requirements. This role will establish standalone reporting systems and dashboards, independent of ERP platforms, to support effective project governance and executive decision-making.

Key Responsibilities

• Develop and maintain integrated master programmes covering all project phases, including planning, early works, design, procurement, and construction/execution.
• Monitor project milestones, progress, and critical activities, identifying schedule delays, slippages, and recovery requirements.
• Independently review consultant and contractor schedules for logic, feasibility, resource alignment, and compliance with project objectives.
• Establish and maintain project cost tracking frameworks, monitoring cost trends and identifying potential budget deviations.
• Support forecasting activities and financial performance reporting, reviewing cost-related inputs from consultants and contractors, and providing early warnings on potential cost risks.
• Develop and maintain project risk, issues, and change registers, monitoring mitigation plans and corrective actions, and identifying emerging project risks with recommended responses.
• Escalate critical risks, delays, and performance concerns to leadership with clear recommendations.
• Monitor consultant and contractor performance against contractual obligations, project milestones, deliverable requirements, and quality expectations, validating project information received from external stakeholders and identifying performance gaps to support corrective action planning.
• Prepare executive dashboards, progress reports, and management presentations, developing reporting systems to provide clear visibility of programme status, cost performance, risks and issues, change management, and consultant and contractor performance.
• Ensure all reporting information is accurate, traceable, and supported by project documentation, providing data-driven insights to support leadership decision-making.
• Establish and maintain standalone project reporting systems and dashboards, developing reporting standards, templates, and governance processes to ensure consistency and accuracy of project data across stakeholders.
• Support continuous improvement of project control processes and maintain structured records for audit and governance purposes.
• Coordinate with the Senior Architectural Lead and Senior Infrastructure Engineer to integrate design, construction, and technical updates into project reporting.
• Support cross-functional requirements as directed by GM – Network Development & Maintenance and collaborate with project teams to ensure effective information flow and reporting alignment.

Qualifications and Requirements

• Bachelor's Degree in Engineering, Construction Management, Project Controls, or a related discipline.
• 7-10 years of experience in project controls, project reporting, program management, and governance functions.
• Experience working on large-scale projects with multiple stakeholders.
• Previous experience in owner-side environments, EPC projects, and consultant/contractor management.
• Advanced English language proficiency is mandatory.
• Arabic language proficiency is preferred.

Required Skills

• Proficiency in programme and milestone control, project schedule review and validation, and cost tracking and financial monitoring.
• Expertise in risk, issues, and change management, and consultant and contractor performance monitoring.
• Skilled in executive dashboard development, data integrity and reporting governance, and forecasting and trend analysis.
• Experience with contractual milestone tracking and project reporting system development.
• Strong analytical and reporting capabilities with the ability to challenge and validate consultant and contractor data.
• A strong understanding of project schedules and cost analysis, coupled with excellent attention to detail and governance discipline.
• Excellent stakeholder communication and coordination skills, with the ability to work independently in a fast-paced project environment.
• Demonstrated leadership competencies in decision-making under project constraints, risk identification and escalation management, cross-functional alignment, performance monitoring and governance, and data-driven decision support.

Additional Information

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role requires 5-10 years of experience. Initially, there is no direct line management, but the position involves functional oversight of project reporting inputs from consultants and contractors, and the governance of project control information.

Preferred Candidate Profile: A highly experienced Project Controls and Reporting professional with strong expertise in program management, reporting governance, risk management, and stakeholder coordination. The ideal candidate should have proven experience in large-scale development projects, the ability to validate project information independently, and the capability to provide accurate, executive-level insights to support strategic decision-making.

Professional Certifications (Preferred): PMP, PMI-SP, AACE Certification, or an equivalent Project Controls Certification.

About the Role

Qureos is seeking a Head of Family Integration and Development to establish and lead a comprehensive learning and development ecosystem for family members. This role will oversee family development from early exposure through school years, university, early career progression, and into leadership and succession readiness. The objective is to ensure structured capability building, alignment with core values, and long-term leadership preparedness, leveraging internal expertise, sister companies, and external institutions to support the Group's continuity and strategic goals.

This position is instrumental in designing, leading, and institutionalizing a robust framework that fosters growth and integration across generations within the family business. The Head of Family Integration and Development will be responsible for creating a sustainable and impactful program that nurtures talent and ensures a strong leadership pipeline for the future.

Key Responsibilities

• Establish and lead the Family Learning, Integration & Development function from its inception, defining the overarching vision, governance framework, operating model, key performance indicators (KPIs), and budget.
• Design and implement a multi-stage development framework covering school-age exposure, university education, early career development, and leadership readiness.
• Leverage resources from sister companies, Group entities, and external institutions to enrich learning experiences, facilitate rotations, and provide diverse development opportunities.
• Ensure strong alignment between all family development initiatives and the core values, business strategy, and long-term succession plans of the organization.
• Oversee the execution of learning programs, assessments, rotational assignments, and personalized development journeys across all defined stages.
• Act as the primary coordination point for communication and collaboration between the Chairman, family members, HR departments, business leaders, and Group entities.
• Coordinate with sister companies and affiliated businesses to facilitate learning exposure, internships, and early-career opportunities for family members.
• Engage and build relationships with external academic institutions, leadership academies, and development partners to support program delivery.
• Communicate learning pathways, development expectations, and readiness milestones to all relevant stakeholders.
• Prepare reports, dashboards, and presentations detailing family development progress and the status of the leadership pipeline.
• Design early exposure programs for school-age family members, focusing on business awareness, values education, and foundational leadership principles.
• Introduce modern learning methodologies, including experiential learning, mentoring programs, cross-company rotations, and project-based assignments.
• Benchmark programs against leading family business institutions, global academies, and peer organizations.
• Continuously enhance learning frameworks by incorporating best practices from internal and external learning ecosystems.
• Promote and facilitate the use of digital learning platforms, assessments, and progress-tracking tools.

Qualifications and Requirements

• A Bachelor's Degree in Business Administration, Human Resources, Education, or a closely related field is required.
• A minimum of 15+ years of progressive experience in Learning & Development, Leadership Development, or Family Office Development is essential.
• Proven experience in designing and implementing development programs for school-age individuals, university students, early-career professionals, and high-potential talent.
• Demonstrated experience in collaborating with group companies, academic institutions, and external learning partners.
• Experience working closely with senior leadership and navigating complex stakeholder environments is critical.
• Knowledge of Learning & Development strategy and ecosystem design.
• Familiarity with youth, early-career, and leadership development frameworks.
• Understanding of family business governance and succession planning principles.
• Proficiency in partnership management with academic and institutional stakeholders.

Required Skills

• Strong learning strategy design and execution capabilities.
• Exceptional stakeholder and partnership management skills.
• Proficiency in coaching, mentoring, and advisory skills across multiple generations.
• A high level of discretion, emotional intelligence, and professionalism is paramount.
• Expertise in strategic planning, governance setup, and budget management.
• Excellent communication, facilitation, and presentation abilities.

Additional Information

This is a full-time position. Certifications in Executive Coaching, Leadership Development, or Talent Management are considered an advantage. Key business metrics for this role will include adherence to the learning and development budget, cost efficiency through partnerships, participation and completion rates, capability and readiness assessment outcomes, early-career performance and progression, leadership pipeline strength, effectiveness of partnerships, and family engagement and satisfaction levels. The role is based in Jeddah, Makkah, Saudi Arabia, and requires over 10 years of experience.