Administrative assistant Jobs in Saudi Arabia

• Responding to priorities and adapting to changing needs.
• Working closely with school leadership and administrative teams.
• Communicating clearly with families and external contacts.
• Following protocols and escalating matters when necessary.

• Operational and logistical support.
• Community communication support.
• Reception duties, including managing inquiries and visitor welcome.
• Maintaining and updating digital platforms.

• Proficiency in English and Native Arabic speaker.
• Strong organization and reliability skills.
• Experience in educational settings is preferred, knowledge of the NOOR system is a plus.
• Confidence in a multicultural environment.
• Willingness to adapt and contribute beyond specified duties.

• Provide general administrative support including answering phones, greeting visitors, and managing mail.
• Manage calendars, schedule meetings, and prepare meeting materials and agendas.
• Assist with travel arrangements and expense reporting.
• Draft, proofread, and format correspondence, presentations, and reports.
• Maintain office supplies and coordinate vendor relationships.
• Support onboarding logistics for new hires.
• Organize and maintain filing systems for records retention.
• Assist with ad hoc projects and collaborate with colleagues.

• High school diploma or equivalent; Associate’s degree preferred.
• 2+ years of experience in administrative support roles.
• Proficiency with Microsoft Office and collaboration tools.
• Strong organizational skills and attention to detail.
• Excellent communication skills.

• Experience with HRIS and expense management platforms.
• Exposure to facilities coordination or vendor management.

• Provide administrative and clerical support to management and office staff.
• Manage the company governmental portals.
• Manage correspondence, emails, and phone calls in a professional manner.
• Prepare, organize, and maintain documents, reports, and records.
• Coordinate meetings, appointments, and office schedules.
• Assist with office coordination, filing systems, and data entry.
• Support internal departments with administrative tasks as required.
• Ensure smooth day-to-day office operations.

• University graduate (Bachelor’s degree required).
• 2–3 years of relevant administrative experience.
• Saudi nationality is required.

• Office based work in Dhahran.
• Professional level of English (spoken and written).
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

• Provide administrative and clerical support to management and office staff.
• Manage company governmental portals and correspondence.
• Prepare, organize, and maintain documents and records.
• Coordinate meetings, appointments, and office schedules.
• Assist with filing systems and data entry.
• Ensure smooth day-to-day office operations.

• Bachelor’s degree required.
• 2–3 years of relevant administrative experience.
• Saudi nationality is required.

• Professional level of English.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Able to work independently and as part of a team.

An administrative assistant is required to work in the office of a company, possessing organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or its equivalent, with at least two years of experience in a similar field.

Main tasks:

• Organizing and managing appointments, meetings, and work schedules

• Preparing and coordinating reports and administrative correspondence

• Coordinating with different departments and facilitating workflow

• Storing and archiving records, documents, and files in an organized manner

• Administrative & Office Support: Provide comprehensive support to managers, lead document preparation, manage complex calendar coordination, and oversee office supply inventory.
• Project & Financial Support: Manage project documentation and support financial tasks, ensuring all project components align with established procedures.
• Procurement & Compliance: Drive procurement activities and maintain vendor relationships, ensuring compliance with documentation and contract requirements.
• Proposals & Marketing Support: Lead proposal development and manage documentation for tender submissions.
• General Responsibilities: Manage multiple complex priorities, communicate proactively, and contribute to a collaborative team culture.

• Prepare and follow up on procurement requests.
• Input data and organize supplier files and invoices.
• Coordinate with management regarding material requirements.
• Prepare simple reports using Excel.
• Support the procurement team in daily operations.

• Bachelor's degree in a relevant field.
• Recent graduate or basic experience in administration.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and detail-oriented skills.
• Previous experience in contracting companies is preferred.

• Coordinate between teaching administrative coordinators and the undergraduate office for smooth operations.
• Attend assigned classes to assist instructors and manage class dynamics.
• Organize and distribute class materials such as notes and case studies.
• Monitor student behaviors and exam regulations for special needs.
• Communicate effectively with IT and Facilities to ensure classroom readiness.
• Schedule and oversee office activities while maintaining clear communication with faculty and students.
• Assist in organizing orientations, graduation ceremonies, and other college events.

• Handle incoming calls and emails in both English and Arabic.
• Prepare reports, documents, and correspondence.
• Maintain filing systems and records.
• Coordinate meetings and schedules.
• Provide general administrative support to management.

• Fluency in English and Arabic (mandatory).
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous administrative experience is preferred.

• Register accounting operations, perform reconciliations, and execute monthly and annual closures.
• Manage Accounts Payable (AP), including validation and registration of invoices and payment tracking.
• Prepare bank reconciliations and monthly cash flow statements, including projections and variance analysis.
• Prepare and present local taxes in KSA (VAT, Zakat, WHT) and coordinate with external advisors.
• Organize and archive financial and legal documents, manage suppliers and service renewals.
• Provide administrative and operational support to the team and prepare documentation for audits and financial reporting.

• Saudi Nationality is a must.
• Bachelor’s degree in Accounting, Finance, or Administration.
• 2-4 years of accounting experience with knowledge of the full cycle, closures, and KSA taxation (VAT, Zakat, WHT).
• Proficiency in accounting ERPs (SAP, SAP B1, Odoo) and advanced Excel; knowledge of Office and reporting tools.
• Languages: Native Arabic, high-level English, Spanish is a plus.
• Skills: analytical ability, organization, autonomy, effective communication, problem-solving, and high integrity.

We are seeking a dedicated Administrative Assistant to provide comprehensive support to our team and ensure smooth daily operations. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining filing systems, and assisting with document preparation and data entry tasks. This role requires excellent organizational skills, attention to detail, strong communication abilities, and proficiency in office software applications to effectively support various administrative functions.