Secretary Jobs in Saudi Arabia

Secretary to the CEO will carry on the followings:

1. Calendar Management
2. Meeting Support
3. Communication
4. Document Preparation
5. Office coordination

The candidate with Diploma/Degree and excellent command of both English and Arabic required. One year experience in the same field with knowledge of MS Office.

• Arrange board meetings efficiently and prepare meeting minutes.
• Follow up on implementation of board decisions.
• Provide administrative support to the Board Secretariat.
• Receive proposals and prepare agendas for board meetings.
• Notify board members of meeting schedules in advance.
• Ensure necessary arrangements for meetings and availability of documents.
• Record minutes of meetings and distribute them.
• Prepare periodic and annual reports on Board activities.

• Bachelor's degree in a relevant field or diploma with equivalent experience.
• Minimum of 3 years experience in a related role.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Familiarity with documentation and organization practices for board meetings.

• Organize and coordinate Board meetings, including scheduling, preparing agendas, and distributing materials.
• Record and prepare meeting minutes, ensuring accurate documentation of discussions and decisions.
• Maintain official records of the Board, including policies and corporate governance documents.
• Serve as the point of contact for Board members and stakeholders.
• Ensure compliance with corporate governance best practices.
• Support Board members with relevant reports and follow-up actions.
• Liaise with internal teams to align on strategic initiatives and Board communications.
• Monitor and report on action items and decisions made by the Board.

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and board management software.
• Knowledge of corporate governance and regulatory frameworks.
• Ability to manage multiple tasks effectively.
• Bachelor’s degree in Business Administration, Law, or related field.
• Previous experience in a Board support role is preferred.
• Discretion and ability to handle confidential information.

• Organize and manage Board of Directors meetings, including sending out invitations and agendas.
• Prepare meeting minutes and document discussions and decisions made during meetings.
• Coordinate with board members and provide administrative support as needed.
• Follow up on the implementation of Board decisions and ensure tasks are being carried out according to the set plans.
• Prepare regular reports and meeting summaries.
• Maintain and organize important files and documents for the Board of Directors securely.
• Coordinate with other departments within the company to ensure the Board’s needs are met.
• Provide administrative assistance to board members on legal and administrative matters when required.

• Bachelor’s degree in law or finance field.
• At least 3 years of experience in office management or Board Secretariat roles.
• Familiarity with modern office software and board management tools is a plus.
• Strong leadership and organizational skills with the ability to work under pressure.
• Based in Jeddah city.

• Organize and manage Board of Directors meetings, including sending out invitations and agendas.
• Prepare meeting minutes and document discussions and decisions made during meetings.
• Coordinate with board members and provide administrative support as needed.
• Follow up on the implementation of Board decisions and ensure tasks are being carried out according to the set plans.
• Prepare regular reports and meeting summaries.
• Maintain and organize important files and documents for the Board of Directors securely.
• Coordinate with other departments within the company to ensure the Board’s needs are met.
• Provide administrative assistance to board members on legal and administrative matters when required.

• Bachelor’s degree in law or finance field.
• At least 3 years of experience in office management or Board Secretariat roles.
• Familiarity with modern office software and board management tools is a plus.
• Strong leadership and organizational skills with the ability to work under pressure.
• Based in Jeddah city.

• Monitor and ensure compliance with corporate governance and legal requirements.
• Assist in the preparation of Corporate Governance documents and related policies.
• Follow regulatory changes and assess their implications on WARAQ.
• Prepare critical documents and participate in the annual reporting process.
• Interact with shareholders, providing essential company information and addressing inquiries.
• Collaborate closely with the finance department to support accurate financial reporting.
• Organize investor meetings and participate in earnings calls, presenting financial information.

• A minimum of 5 years of relevant professional experience.
• A Bachelor’s degree in Business Administration, Law, or equivalent practical experience.
• Excellent communication skills, particularly in English.
• Proficient in office productivity software and data analysis tools.
• Strong analytical skills with keen attention to detail.

Job Title: Executive Secretary + Translator

Location: Riyadh, Saudi Arabia

Type of Work: Full Time

Responsibilities:

• Managing correspondence, organizing meetings, and reports.

• Simultaneous and written translation between Arabic and English with high accuracy.

• Handling office programs and digital systems efficiently.

• Following up on administrative tasks and coordinating between departments.

Requirements:

• Proficiency in English and Arabic fluently.

• Advanced computer skills (Microsoft Office, email, file management).

• Experience of no less than two years in the same field.

• Strong organizational and communication skills.

To apply: Please send your CV to

t@****************

05********

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Qualifications and Experience:

• Bachelor’s degree in management, business, or a related field.

• Previous experience in a secretarial role, preferably in an industrial company.

• Proficiency in English and basic knowledge of Arabic.

Core Skills:

• Good and strong communication skills.

• Ability to handle multiple tasks.

• Excellent organizational skills.

• Familiarity with Microsoft Office programs and other office tools.

Responsibilities:

• Managing schedules and calendars.

• Organizing meetings and preparing the necessary materials.

• Handling incoming and outgoing communications.

• Maintaining records and preparing reports.

• Being present with clients and fulfilling their requirements.

Nationality: Filipino

• Taking notes in shorthand and typing correspondence, reports, and meeting minutes.
• Receiving and directing phone calls, and answering callers' questions.
• Handling incoming and outgoing mail and distributing correspondence.
• Coordinating meeting schedules and securing the meeting room.
• Creating systems for filing and record-keeping.

• Two years of practical experience.
• Bachelor's degree in English, Business Administration, or Executive Secretarial.
• Experience in contact officer services, document management software, and email management software.
• Proficiency in both Arabic and English.

• Implementing processes and tools to provide system reports.
• Maintaining and updating electronic information systems.
• Ensuring accuracy of documentation.
• Coordinating with departments for missing files.
• Performing regular audits on corporate documents.
• Handling other duties as assigned.

• Implementing processes and tools to provide system reports.
• Maintaining and updating electronic information systems.
• Ensuring accuracy of documentation.
• Coordinating with departments for missing files.
• Performing regular audits on corporate documents.
• Handling other duties as assigned.

Job Description: Secretary/Executive Assistant

Job Title: Executive Assistant
Department: Executive Department
Direct Supervisor: CEO / Executive Producer

General Job Description:

The Executive Secretary provides administrative and organizational support to the CEO (who also serves as the Executive Producer) to ensure the smooth and efficient operation of daily activities. His responsibilities include sorting and coordinating daily tasks, sorting emails, summarizing reports and documents, preparing discussion points for important meetings, and classifying the company's contracts and documents for easy access. The role also requires the ability to attend shooting locations both within and outside the country, endure long working hours during production periods, and the possibility of traveling to attend various conferences and projects. He must also coordinate and communicate with external parties when needed and represent the CEO in some meetings when necessary.

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Tasks and Responsibilities:
1. Management of daily tasks and overall coordination:
• Prioritizing and sorting the CEO's daily tasks.
• Following up on task execution and sending continuous updates on progress.
• Organizing the schedule to ensure maximum utilization of time.

2. Managing email and correspondence:
• Sorting daily emails, classifying important messages, and handling recurring inquiries on behalf of the CEO.
• Drafting and preparing letters, reports, and presentations.
• Managing internal and external communications to ensure smooth information flow.

3. Prepared meetings and reports:
• Preparing pre-discussion points for important meetings to ensure achieving desired goals.
• Documenting meeting minutes and following up on the implementation of decisions made.
• Summarizing lengthy reports and documents, highlighting key information in clear executive summaries.

4. Document and contract management:
• Classifying company contracts and documents in a way that facilitates access when needed.
• Archiving official documents and protecting them from loss or damage.
• Handling documents and contracts with confidentiality and professionalism.

5. Administrative and logistical support:
• Coordinating travel and bookings for the CEO.
• Supervising office setup and organizing the work environment to ensure comfort and productivity.
• Providing support in organizing events and conferences related to the executive department.

6. Coordination between departments and external parties:
• Acting as a liaison between the CEO and various departments to ensure smooth information flow.
• Coordinating with external parties and communicating with them when needed, and coordinating the CEO's attendance at important meetings and events.
• Representing the CEO in some meetings on their behalf when necessary.

7. Fieldwork and travel:
• The ability to attend shooting locations both within and outside the country and endure long working hours during production periods.
• Travel within and outside the country to attend conferences or filming projects when needed.

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Required Qualifications and Experience:
• Bachelor's degree in any field (not necessarily related).
• At least one year of experience in a similar position.
• Proficiency in Arabic and English in reading, writing, and speaking.
• High communication and negotiation skills and the ability to interact with executive personalities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and task management software.
• Ability to manage time, prioritize tasks, and work under pressure.
• Confidentiality and professionalism in handling sensitive information and documents.
• Flexibility and readiness to travel and attend shooting locations inside and outside the country as required by projects.

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