Full-time Administrative assistant Jobs

• Perform administrative duties, document handling, and data entry.
• Coordinate and schedule appointments, meetings, and calls.
• Provide support in patient relations, call center activities, or scheduling based on the department.
• Assist in public relations and corporate communications.
• Support supply chain operations, including warehouse and material management tasks.
• Maintain accurate records and reports in compliance with hospital policies.
• Communicate effectively with internal and external stakeholders.
• Handle correspondence, inquiries, and general office management tasks.

• Prior experience in a hospital or healthcare setting is preferred.
• Patient Support & Patient Experience Departments: Experience in scheduling, call center, or patient relations.
• Corporate Affairs Department: Experience in public relations or administrative support.
• Supply Chain Management Department: Experience in supply chain, warehouse, or material management.
• Primary Care Department: Experience as an Admin Assistant in a hospital setting.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office and hospital systems.

• Strong skills in Administrative Assistance and Executive Administrative Assistance
• Excellent phone etiquette and communication abilities
• Proficiency in clerical skills
• A detail-oriented and organized approach to work
• Ability to prioritize tasks effectively and manage time efficiently
• Experience with office software and equipment
• Basic knowledge of financial and accounting principles
• Previous experience in a similar role is advantageous

• Provide general support to visitors and act as the point of contact for the site.
• Assist in scanning and maintaining work orders and documents.
• Create and manage facility purchase orders.
• Maintain and order office supplies.
• Prepare and post information on communication boards.
• Generate regular reports for departments.
• Manage timekeeping entries using Kronos.
• Coordinate travel arrangements, including air tickets and hotel bookings.
• Submit and reconcile expense reports, coordinating with the accounts department.
• Assist in scheduling appointments and interviews.
• Guide janitors on their daily tasks.
• Handle document and package deliveries through courier services.
• Comply with all NOV HSE policies and procedures.

• Bachelor’s degree or equivalent experience in administrative support or as a receptionist.
• 23 years of relevant experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• A fast learner eager to take on new challenges.

• Provide general support to visitors and act as the point of contact for the site.
• Assist in scanning and maintaining work orders and documents.
• Create and manage facility purchase orders.
• Maintain and order office supplies.
• Prepare and post information on communication boards.
• Generate regular reports for departments.
• Manage timekeeping entries using Kronos.
• Coordinate travel arrangements, including air tickets and hotel bookings.
• Submit and reconcile expense reports, coordinating with the accounts department.
• Assist in scheduling appointments and interviews.
• Guide janitors on their daily tasks.
• Handle document and package deliveries through courier services.
• Comply with all NOV HSE policies and procedures.

• Bachelor’s degree or equivalent experience in administrative support or as a receptionist.
• 23 years of relevant experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• A fast learner eager to take on new challenges.

• Provide general support to visitors and act as the point of contact for the site.
• Assist in scanning and maintaining work orders and documents.
• Create and manage facility purchase orders.
• Maintain and order office supplies.
• Prepare and post information on communication boards.
• Generate regular reports for departments.
• Manage timekeeping entries using Kronos.
• Coordinate travel arrangements, including air tickets and hotel bookings.
• Submit and reconcile expense reports, coordinating with the accounts department.
• Assist in scheduling appointments and interviews.
• Guide janitors on their daily tasks.
• Handle document and package deliveries through courier services.
• Comply with all NOV HSE policies and procedures.

• Bachelor’s degree or equivalent experience in administrative support or as a receptionist.
• 23 years of relevant experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• A fast learner eager to take on new challenges.

• Ensure safety compliance with APQ and local standards.
• Manage Site Leadership’s calendars and arrange meetings.
• Assist in preparing reports and correspondence using Excel, PowerPoint, and Word.
• Utilize SAP for travel management and purchase requisitions.
• Supervise company car needs including fueling, cleaning, and maintenance.
• Coordinate with Government Relations Office to maintain employee documents.
• Oversee site maintenance ensuring a clean and safe environment.

• Maintain the receptionist area and ensure its functionality.
• Manage office supplies and inventory.
• Oversee the management and distribution of shipments.
• Handle maintenance of office equipment.
• Prepare presentations and reports for the Vice President.
• Manage employer branding and value propositions.

• Proficient in MS Excel (pivot tables & VLOOKUP mandatory).
• Experience with social media tools.
• Minimum of two years in an administrative role.
• Strong administrative and English communication skills.

• Assist with the Reception desk and related tasks, including managing calls and visitor logistics.
• Effectively utilize in-house databases and systems to optimize operational efficiency.
• Coordinate courier services both locally and internationally.
• Maintain an organized filing system and prepare correspondence for overseas deliveries.

• A science background and A-level education is preferred.
• Relevant office experience is advantageous.
• Strong organizational skills and flexibility to adapt in a fast-paced environment.
• Excellent attention to detail and ability to work independently under pressure.

• Provide front desk coverage, welcoming visitors professionally.
• Assist in meeting preparations, including room setups and breakdowns.
• Manage facilities and logistics for scheduled events.
• Maintain a clean and professional office appearance.
• Monitor office supplies and manage inventory needs.
• Collaborate with the APCO IT team.
• Deliver administrative inductions for newcomers.
• Support senior staff with calendar management, document processing, and travel coordination.
• Arrange daily transportation schedules for drivers.
• Liaise with departments, answer calls, and schedule client appointments.

• Bachelor’s Degree with at least 1 year of administrative experience.
• Experience in a fast-paced, global company is preferred.
• Strong communication skills (oral and written).
• Proficient in Microsoft Excel, PowerPoint, and Word.

• In-office duties; travel is not required.
• Willingness to work additional hours as needed.

• Follow up on administrative decisions made by the direct manager.
• Organize and manage daily postal and appointment schedules.
• Execute administrative tasks related to workflow.
• Coordinate and organize meetings for the direct manager.
• Open and sort physical and email correspondence as directed by the manager.
• Handle inquiries and phone calls, manage documentation efficiently.
• Maintain files for easy retrieval.
• Participate in meetings, document minutes, and distribute them as required.

• Minimum secondary school education.
• Proficiency in Arabic (advanced), and preferred in English (advanced).

• Provide administrative support and manage executive tasks.
• Handle phone calls with professionalism and proper etiquette.
• Communicate effectively with team members and clients.
• Utilize clerical skills to assist in daily operations.

• Proficient in Administrative Assistance and Executive Administrative Assistance skills.
• Strong phone etiquette and communication skills.
• Excellent organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to prioritize tasks and work efficiently.
• Previous experience in a similar role is preferred.
• High school diploma or equivalent; additional certifications are a plus.

• Preparation of Services PR, Materials Requisition, and material codes;
• Processing of routine documents including employee timesheets and travel requests;
• Coordination for required gate passes and ID processing;
• Arranging meetings for team members as needed;
• Team events planning for activities such as town hall gatherings;
• Mobility support for site visits if required.

Accounting Administrative Assistant Duties and Responsibilities
Answer phones and emails from clients and vendors
Send out invoices and settle accounts with vendors
Keep track of spending
Create regular spending reports
Maintain files of bills and invoices

• Coordinating project activities in alignment with the execution plan.
• Managing document control using systems like Aconex and handling routine documentation such as timesheets and travel requests.
• Arranging meetings with relevant stakeholders and managing gate pass processes.
• Assisting with team events and planning activities as needed.
• Driving vehicles for site visits when required.

• Familiarity with ERP systems (SAP preferred) and document control platforms.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge in Absher platform or Saudi Aramco ID processing is a plus.

• Completed Bachelor’s degree or higher
• 3+ years of experience in administrative support
• Proficiency in both Arabic and English
• Strong communication skills

• Maintain the school principal’s agenda and coordinate meetings
• Prepare periodic reports as requested
• Receive parents, students, and visitors
• Coordinate meetings and write agendas and minutes
• Perform additional responsibilities as requested

• Opportunity to work in an inspiring environment
• Supportive colleagues and professional development
• Health insurance and career growth opportunities