Secretary Jobs in Jeddah

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.

• Sales and Customer Support
  • Customer Interaction: Serve as a primary point of contact for customer inquiries (phone, email) regarding orders, product availability, pricing, shipping status.
  • Order Management: Receive, process, track sales orders in the company's ERP/CRM system, verifying accuracy regarding prices, discounts, and product codes.
  • After-Sales Support: Address customer complaints, resolve order discrepancies, and provide after-sales support to ensure high customer satisfaction.
  • Documentation: Prepare quotations, sales proposals, and contracts for potential and existing customers.
• Production and Logistics Coordination
  • Tasks include coordinating with production and inventory teams on stock and forecasts, managing shipments, and preparing documentation.
• Administration and Reporting
  • Maintain customer and sales records, assist with reports and data analysis, and handle administrative duties such as scheduling.

• Proven experience in sales coordination or similar role in the food industry (mandatory requirement).
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Bachelor’s degree in Business Administration, Marketing, or related field (preferred).

• Manage and coordinate sales activities effectively.
• Liaise with customers to maintain a high level of service and satisfaction.
• Support the sales team in daily operations and client communications.
• Contribute to positive client relationships through effective communication and professionalism.

• Strong skills in Sales Coordination and Operations.
• Excellent verbal and written communication skills.
• Bachelor's degree in Business Administration or Biomedical Sciences is preferred.
• Experience in the medical equipment or healthcare industry is advantageous.
• Proficient in Microsoft Office and CRM software.

Hi! I’m looking for a female Personal Assistant for my fashion & art brand.

Requirements:
• Fluent in English & Arabic (reading/writing)
• Organized, friendly, and able to multitask
• Skilled with Excel, PowerPoint & Word
• Basic graphic design / Adobe knowledge (a plus)
• Can manage and post on social media (Instagram, TikTok, Snapchat) and assist with content creation
• Knows the fashion scene in Saudi Arabia & Dubai (international knowledge is a plus)
• Basic understanding of art & fashion
• Able to approach concept stores and brands
• Assist with sales, client follow-ups, and high-profile clients
• Help organize artwork files and brand materials
• Able to represent the brand at pop-ups and events
• Familiar with Wix (a plus)
• Driver’s license preferred
• Possible travel to Riyadh

Fashion or artistic background is a plus.

Please send CV/portfolio if interested.
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• Provide comprehensive administrative support to the President and Chief of Staff.
• Manage communications and act as the primary point of contact.
• Coordinate and organize meetings, including preparing agendas and following up on actions.
• Handle all travel itineraries and logistics.
• Prepare and proofread documents, ensuring translations are well-organized and accessible.
• Assist with various projects and special initiatives.
• Maintain confidentiality and professionalism in handling sensitive information.

• Minimum of 5 years of experience in an executive assistant role supporting senior leadership.
• Bachelor’s degree in business administration or a related field.
• Excellent communication skills in English and Arabic.
• Exceptional organizational and time-management abilities.
• Strong technical skills with Microsoft Office Suite.
• Analytical problem-solving skills and ability to adapt to a fast-paced environment.

• Manage schedules, meetings, and travel management
• Prepare reports, presentations, contracts, and official documents
• Take meeting minutes and follow up on action items
• Handle confidential information with discretion

• Proven experience as an Executive Assistant or similar role
• Exceptional organizational and multitasking skills
• Proficiency in Microsoft Office
• Professional, proactive, and detail-oriented

• Bachelor’s degree in Business Administration, Management, or related field preferred
• Fluent in English (written and spoken)

• Executive Office Administration & Logistics:
  • Manage complex CEO calendar, prioritization, and time-blocking.
  • Oversee end-to-end meeting management (agendas, materials, minutes, action tracking).
  • Lead travel planning and execution, including contingencies.
  • Maintain disciplined document control, filing, and confidentiality standards.
  • Establish structured office cadence (weekly plans, daily briefs, follow-ups, gatekeeping).
• CEO Office Execution & Cross-Functional Coordination:
  • Act as an operational extension of the CEO with credibility and authority.
  • Coordinate alignment across CEO, ExCom, Division Heads, and Group C-suite.
  • Translate CEO priorities into structured workstreams, owners, and milestones.
  • Drive follow-through on decisions, KPIs, and executive action logs.
  • Prepare concise executive updates, including Board and steering materials.
• Business Analysis & Decision Support:
  • Consolidate multi-source inputs into structured executive briefs.
  • Prepare high-level dashboards, summaries, and briefing notes.
  • Contextualize business drivers and highlight implications.
  • Organize decision materials (context, options, key considerations).
• Hospitality & Portfolio Acumen:
  • Understand hospitality and multi-property portfolio dynamics.
  • Familiar with operating and commercial KPIs.
  • Aware of owner–operator and group governance environments.
• Stakeholder & Executive Communication:
  • Manage high-quality CEO communications (emails, briefs, presentations).
  • Maintain strong working relationships across senior leadership.
  • Filter and prioritize inbound information to protect CEO bandwidth.
  • Demonstrate diplomacy and executive maturity in sensitive matters.
• Board, Shareholder & Group Interface:
  • Coordinate Board and committee materials, actions, and follow-ups.
  • Interface with holding company and shareholder representatives.
  • Ensure compliance with group governance and reporting standards.
  • Maintain discretion and institutional continuity.
• Governance & Compliance:
  • Uphold disciplined governance processes and documentation.
  • Maintain audit-ready records and controlled material distribution.
  • Handle confidential matters with integrity and judgment.
  • Support budgeting and financial tracking for the CEO Office.

• Organizing the Chairman's agenda and scheduling meetings and interviews according to priorities
• Coordinating and arranging business trips, bookings, and related logistical operations
• Preparing and drafting correspondence and official reports in both Arabic and English
• Monitoring incoming and outgoing emails and correspondence and organizing them
• Preparing meetings, documenting meeting minutes, and following up on the implementation of issued decisions
• Organizing and maintaining documents and electronic and paper records confidentially and professionally
• Coordinating and communicating between the Executive Office and various departments and external entities
• Managing relationships and communication with entities and personalities dealing with the Chairman's Office
• Preparing presentations and reports supporting senior management decisions
• Contributing to the development of work procedures in the Executive Office and using digital tools and automation tools to enhance operational efficiency
• Preparing dashboards to support information analysis and performance indicators related to the Executive Office's work

• Bachelor's degree in Business Administration or a related field
• 3 to 5 years of experience in executive secretarial work or managing executive offices
• Proficiency in using Microsoft Office programs and modern digital tools
• Proficiency in Arabic and English in writing and speaking
• High organizational and time management skills and the ability to handle multiple tasks

• Professional communication
• Time management and prioritization
• Accuracy and professional confidentiality
• Analytical thinking and problem-solving
• The ability to work within a team and support executive leadership

• Manage and oversee administrative operations.
• Optimize office workflows for efficiency.
• Ensure compliance with company policies.
• Foster effective communication between teams.
• Contribute to achieving organizational excellence.