Secretary Jobs in Jeddah

Join Our Team!
We are seeking a dedicated and experienced Executive Assistant to support the Managing Director at Hapag-Lloyd AG in Jiddah, Makkah, Saudi Arabia. This role is critical to enhancing the effectiveness and efficiency of our office operations.

Overall Job Purpose:
The Executive Assistant will assist in managing daily workflows and administrative tasks while maintaining a professional demeanor that fosters trust and confidentiality. You will be a proactive participant in a dynamic environment, showcasing your ability to prioritize and manage multiple tasks with ease.

Key Responsibilities:

• Executive Support: Act as a trusted partner and first point of contact for internal and external stakeholders.
• Manage the Managing Director's calendar and coordinate meetings.
• Prepare necessary documents for meetings, including reports and presentations.
• Organize travel logistics and schedule.
• Provide secretarial support and coordinate communication with key stakeholders.

Qualifications:

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role; experience in shipping or logistics preferred.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

Soft Skills:

• Excellent organizational and time management skills.
• Proficient communication skills.
• Strong interpersonal skills for building relationships.
• Problem-solving abilities and attention to detail.
• Confidentiality and trustworthiness are crucial.
• Ability to adapt to changing priorities effectively.

Join Our Team as an Office Manager!
At Petromin Corporation, we are dedicated to fostering a transformative mobility experience for our employees and clients. As an Office Manager, you will play a vital role in supporting our CEO and managing the essential communication required for our operations.

About the Role:
In this position, you will provide high-level administrative support to the CEO, including:

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

What We Offer:
As part of our team, you can expect:

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

Join Us:
We encourage applications from all individuals, but preference will be given to Saudi nationals. Let’s innovate the future of mobility solutions together!

🌟 We're Hiring: Remote Data Entry Associate (Entry Level)! 🌟
We are seeking a detail-oriented and reliable Data Entry Associate to join our team. The ideal candidate will have strong attention to detail, excellent typing skills, and the ability to work independently while maintaining high accuracy standards in data processing and management.

📍 Location: Jeddah, Saudi Arabia
⏰ Work Mode: Work from anywhere
💼 Role: Remote Data Entry Associate (Entry Level)

What You'll Do

• Input and update data accurately into various systems and databases
• Review and verify data for completeness and accuracy
• Organize and maintain digital files and records
• Generate reports and summaries as required
• Collaborate with team members to ensure data integrity
• Meet daily and weekly productivity targets

What We're Looking For

• 1+ year of data entry or administrative experience
• Excellent typing speed and accuracy (minimum 40 WPM)
• Proficiency in Microsoft Office Suite and Google Workspace
• Strong attention to detail and organizational skills
• Reliable internet connection and home office setup
• Ability to work independently and meet deadlines

Ready to start your remote career? 🚀 Apply now and join our growing team!

Join Accor as a Talent & Culture (HR) Coordinator!
Be part of a dynamic company where hospitality shines and each day brings new opportunities.

About the Company:
Accor is a leader in innovative hospitality, operating over 5600 hotels worldwide. You will develop your career in a supportive environment, full of opportunities to grow and excel.

Key Responsibilities:

• Act as an ambassador of our brand, promoting our company values.
• Provide professional and friendly assistance to colleagues through various communication channels.
• Maintain employee files and ensure confidentiality.
• Conduct data entry and manage workforce documentation.
• Support the recruitment process and employee onboarding.
• Assist in training facilitation and event planning.
• Handle payroll functions and manage office supplies.
• Participate in hotel committees and staff events.

Qualifications:

• 12 years of experience in Human Resources or a related field.
• Strong organizational and administrative skills.
• Ability to handle confidential information.
• Excellent communication and interpersonal skills.
• A passion for service and teamwork.

Join WKK GROUP as an Executive Assistant!
WKK is a leading creative marketing and events agency committed to delivering innovative solutions. We are seeking a highly organized Executive Assistant fluent in Arabic and English.

Job Summary:
As an Executive Assistant, you will provide comprehensive administrative support to our senior leaders. Your role will involve managing schedules, coordinating travel, and handling communications for the smooth operation of daily activities.

Key Responsibilities:

• Provide high-level administrative support to executive management.
• Act as the primary liaison between executives and stakeholders.
• Prepare and edit correspondence and documents.
• Manage and organize confidential files and records.
• Handle communications promptly and professionally.
• Coordinate meetings and events, including logistics.
• Translate documents and interpret conversations.
• Manage office supplies and equipment.
• Assist with special projects as assigned.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 3+ years experience as an executive assistant or in a similar role.
• Fluency in Arabic and English is essential.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and problem-solving skills.

What We Offer:

• Competitive salary and benefits package.
• A dynamic and creative work environment.
• Opportunities for growth and development.
• The chance to contribute to our agency's success.

If you meet these qualifications, we invite you to apply and join our team!

Join Our Team as an Executive Secretary!
Elaf Group, a leading name in the Middle East Travel & Tourism industry, is looking for a dedicated Executive Secretary to ensure the smooth operation of our division/department. If you are a proactive individual with a knack for organization, we want to hear from you!

Key Accountabilities:

• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Provide administrative and clerical support to departments or individuals.
• Supervise office helpers, drivers, and other staff members of the department.
• Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
• Manage a busy calendar, meeting coordination, and travel arrangements.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages).
• Handle confidential documents ensuring they remain secure.
• Conduct research and prepare presentations or reports as assigned.
• Record daily keeping and filing of documents.
• Check frequently and monitor the levels of office supplies and place appropriate orders.

Education:
A degree in business administration or related field is required.

Experience:
At least 3 years’ experience as a Secretary is preferred.

Skills/Attributes:

• Fluency in English in both written and oral forms.
• High command of MS Applications such as Word, PowerPoint, and Excel.
• Strong communication, follow-up, and monitoring skills.
• Excellent file management abilities.

About the Role
The Executive Assistant to the CEO plays a vital role in ensuring the smooth operation of the CEO’s daily activities, managing schedules, communication, and strategic priorities. This position supports the CEO in both administrative and coordination tasks, acting as a reliable point of contact internally and externally. The ideal candidate is detail-oriented, discreet, and capable of handling a fast-paced executive environment with professionalism and efficiency.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and meetings.
• Prepare agendas, take meeting minutes, and track follow-up tasks to completion.
• Draft and proofread emails, presentations, and other executive communications.
• Coordinate with internal departments and external partners on behalf of the CEO.
• Organize and manage confidential documents and sensitive information.
• Track deadlines, set reminders, and help manage the CEO’s daily priorities.
• Assist in preparing reports, briefing materials, and business documentation.

Requirements

• Minimum of 2 years’ experience in a similar executive support or high-level administrative role.
• Excellent command of English, both written and spoken.
• Strong organizational and time management abilities, with a proactive approach.
• High level of professionalism, discretion, and integrity when handling confidential matters.
• Proficient in office tools and digital platforms (*, Microsoft Office, Google Workspace, Zoom, etc.).
• Skilled in multitasking, prioritizing, and working independently under pressure.
• Bachelor's degree in English Language or Business Administration.

Join the Niceone team as we expand our digital home retail operations!
At Niceone, we champion innovation, inclusivity, and teamwork—values that make us a top choice for ambitious professionals. We provide a motivating, supportive environment where every team member is empowered to succeed and grow. If you have an eye for detail, a passion for maintaining accurate records, and want to launch or advance your career in Data Entry, we invite you to help shape the future of digital retail with us.

Key Responsibilities – Data Entry Associate Opportunities at Niceone

• Precisely enter, update, and manage a range of data fields within digital databases and internal systems.
• Review and verify records for accuracy and completeness, quickly correcting any errors found.
• Maintain organized and well-structured databases to support efficient data retrieval and reporting.
• Safeguard confidential information and adhere strictly to company data privacy and security protocols.
• Work cross-functionally with teams such as Operations, Sales, and Customer Service to enable seamless information flow.
• Generate routine and ad hoc reports from company databases to meet business needs.
• Contribute to ongoing improvements in data entry processes, documentation, and workflow efficiency.
• Stay informed of industry trends and data management best practices related to digital home retail.
• Support organizational initiatives by participating in team meetings, trainings, and skills development programs.
• Demonstrate Niceone’s core values of professionalism, respect, and inclusivity in every task.

Desired Skills And Qualifications – Requirements For Data Entry Specialists

• Education: Completion of high school required; further education is an asset.
• Professional Experience: Previous exposure to data entry, administrative, or clerical support roles is preferred but not essential.
• Technical Skills: Competence with Microsoft Excel, Google Sheets, and general data entry tools; familiarity with digital retail systems or CRMs is a plus.
• Attention to Detail: Demonstrated ability to spot discrepancies and ensure high levels of data integrity.
• Organization: Strong capability to manage multiple data sets and prioritize tasks effectively.
• Communication: Clear and concise in both written and verbal skills; comfortable collaborating within a diverse team.
• Confidentiality: Unwavering commitment to handling sensitive information with care and integrity.
• Adaptability: Enthusiasm for learning, embracing new technology, and thriving in a dynamic environment.
• Diversity & Inclusion: Dedication to fostering a respectful, equitable, and welcoming workplace for all.

Benefits & Development – Grow Your Data Entry Career at Niceone

• Professional Advancement: Continuous training, mentorship, and well-defined career progression throughout operations and analytics teams.
• Diverse & Inclusive Culture: Collaborative setting that celebrates individuality and ethics.
• Meaningful Impact: Directly support strategic business decisions and digital operations by ensuring data accuracy.
• Ongoing Training: Regular access to workshops on new digital tools, data entry techniques, and productivity improvements.
• Work-Life Support: Flexible environment supporting both job performance and personal well-being.

Application Criteria – What We Look For in Data Entry Candidates

• High school diploma required; advanced qualifications desirable.
• Some exposure to data entry or office administration responsibilities preferred.
• Strong computer literacy and enthusiasm for learning new digital programs.
• Proven organizational skills with a focus on accuracy and efficiency.
• Demonstrated respect for data privacy and ethical information management.
• Commitment to inclusive teamwork and upholding Niceone’s core values.

How to Apply – Take the Next Step in Data Entry with Niceone
Are you ready to join a future-focused company and make an essential contribution behind the scenes? Please submit your most recent resume and a cover letter describing your attention to detail, accuracy, and why you believe you’re a great match for Niceone’s data-driven team. Illustrate how your values and skills can help us excel in digital retail, and take the next step in shaping your career with Niceone.

Join Dallah Albaraka as an Executive Assistant!
In this pivotal role, you will provide essential administrative and organizational support to the office manager, ensuring the seamless flow of daily business operations.

Key Responsibilities:

• Manage the Office Manager's calendar, including scheduling appointments and meetings.
• Receive, sort, and prioritize incoming mail, ensuring timely delivery of important correspondence.
• Handle inquiries directed to the Office Manager and Chief of Staff, responding directly where appropriate.
• Draft and edit memos and official correspondence related to office operations.
• Prepare for meetings by organizing agendas, sending invitations, and arranging necessary logistics.
• Attend meetings, take accurate minutes, and follow up on action items.
• Produce reports on administrative workflows and maintain organized record-keeping.

Qualifications:

• Bachelor's degree in management, business administration, or related field.
• 3 years of experience in secretarial work or administrative coordination.
• Proficiency in Microsoft Office and strong time management skills.
• Ability to write and format official correspondence accurately.

Embrace this opportunity to support executive functions at Dallah Albaraka, a leading conglomerate with a global impact.

Join the growth journey at Niceone in Jeddah as part of our innovative team. As a Human Resources Coordinator, you will play a key role in supporting our people operations and fostering an inclusive, high-performance workplace. Work at the intersection of technology and talent in a digital-first home retail environment where your contributions matter. We value diversity, collaboration, and continuous improvement, and offer a dynamic space to advance your HR career.

Key Responsibilities:

• Employee Onboarding and Offboarding: Coordinate all aspects of new hire orientation and departure processes to ensure a seamless, supportive employee experience.
• HR Administration: Manage HR records, maintain employee databases, and assist with benefits administration while ensuring data accuracy and confidentiality.
• Recruitment Support: Assist with talent acquisition by posting job ads, screening candidates, scheduling interviews, and supporting hiring managers throughout the process.
• Employee Engagement: Help organize events, recognition programs, and regular feedback initiatives to enhance workplace morale and foster an inclusive culture.
• Compliance and Policies: Ensure HR practices comply with Saudi labor law and Niceone policies, including updating documentation and supporting audits.
• Payroll Support: Collaborate with Finance to assist with timekeeping, attendance tracking, and accurate payroll processing.
• Resolution Support: Provide first-line support for HR queries, addressing employee concerns and escalating as appropriate to contribute to a positive work environment.

Essential Skills and Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field preferred.
• Experience: Minimum 1 year of experience in Human Resources, office administration, or similar roles; logistics/retail sector experience a plus.
• Organizational Skills: High attention to detail, accuracy in managing documents, and strong time management.
• Communication: Clear, professional verbal and written communication skills in both Arabic and English.
• Tech Savvy: Proficient in HRIS, Microsoft Office Suite, and digital collaboration tools.
• Adaptability: Willingness to learn and embrace new processes and technologies in a fast-paced environment.
• Teamwork: Ability to support and collaborate effectively with team members from diverse backgrounds.

Benefits and Career Growth:

• Learning & Development: Opportunities for HR training, certifications, and participation in development workshops.
• Diverse Workplace: Be part of an inclusive, gender-neutral team where individual strengths are valued.
• Career Pathways: Potential for advancement within HR, talent management, or broader administration roles as Niceone expands.
• Supportive Environment: Work alongside passionate colleagues in a culture dedicated to respect, innovation, and excellence.
• Competitive Compensation: Attractive salary package, with performance-based incentives and recognition programs.

Application Requirements:

• Bachelor’s degree in Human Resources or a related discipline preferred.
• Minimum of 1 year in HR, admin, or office support; experience in logistics, supply chain, or retail is advantageous.
• Bilingual proficiency in Arabic and English is required.
• Strong interpersonal and organizational capabilities, with a commitment to confidentiality and inclusivity.
• Demonstrated alignment with Niceone’s values of teamwork, diversity, and continuous improvement.

Join Marriott International as a Human Resources Coordinator!
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunities.

About the Role:
As a Human Resources Coordinator, you will play a vital role in our team, helping to maintain efficient processes within the HR department. This includes:

• Creating and maintaining filing systems.
• Assisting new employees with onboarding procedures.
• Responding to employee inquiries regarding HR programs and policies.
• Maintaining confidentiality of employee records and files.
• Assisting with mail distribution and office correspondence.

Preferred Qualifications:

• Education: High school diploma or *** equivalent.
• Experience: At least 1 year of related work experience.

This position is based in Courtyard Makkah, offering you the opportunity to engage in a dynamic environment. If you are passionate about providing a guest experience that exceeds expectations while contributing positively to our team, we would love to hear from you.

Job Summary:
A Data Entry Officer is responsible for accurately entering, updating, and maintaining information in digital systems and databases. This role involves handling large volumes of data with attention to detail, ensuring data integrity, and performing regular checks to detect and correct errors. The Data Entry Officer collaborates with different departments to gather information, support administrative tasks, and contribute to efficient data management processes.

Responsibilities:

• Input and update data in computer systems and databases with high accuracy.
• Verify and correct data where necessary.
• Maintain data confidentiality and security.

Job Summary:
A Data Entry Officer is responsible for accurately entering, updating, and maintaining information in digital systems and databases. This role involves handling large volumes of data with attention to detail, ensuring data integrity, and performing regular checks to detect and correct errors. The Data Entry Officer collaborates with different departments to gather information, support administrative tasks, and contribute to efficient data management processes.

Responsibilities:

• Input and update data in computer systems and databases with high accuracy.
• Verify and correct data where necessary.
• Maintain data confidentiality and security.

Join Batterjee Medical College as an Office Manager in Business Development!

We are seeking a dedicated and professional Office Manager to support our Chief Business Development Officer (CBDO) in a dynamic educational environment. The ideal candidate will play a crucial role in managing communications and project coordination for our academic and vocational programs.

Roles & Responsibilities:

• Meeting Coordination: Schedule and coordinate high-level meetings, maintain calendars, and manage internal and external communications.
• Documentation: Draft executive presentations, reports, and briefing materials for strategic events.
• Project Support: Assist in planning and executing new programs, monitor timelines, and ensure operational alignment.
• Stakeholder Engagement: Liaise with local and international partners, ensuring professionalism in communications.
• Office Management: Oversee administrative operations, manage workflows, and organize logistics for meetings and events.
• Performance Review: Participate in evaluations based on KPIs aligned with CBDO strategic directions.

Requirements:

• Bachelor's degree in Business Administration or related field.
• Minimum 3 years of experience in similar roles.
• Fluent in English, both written and spoken.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite and business productivity tools.

Preferred Qualifications:

• Experience in higher education or healthcare.
• Familiarity with the Saudi regulatory landscape is an asset.
• Support experience for senior executives.

Key Competencies:

• Initiative, attention to detail, and discretion.
• Ability to work collaboratively and independently.
• Proactive, quick learner with a solutions-oriented mindset.

Join Archirodon as an Administration Manager – Government Affairs!
We are looking for a dedicated Saudi National to be part of our dynamic team in Jeddah. Archirodon is a globally recognized contractor, known for delivering complex Engineering, Procurement, and Construction (EPC) projects with excellence.

What You'll Do:

• Represent the company before government authorities based on business needs.
• Liaise with authorities for processing registrations, licenses, and permits.
• Monitor country legislation affecting operations.
• Cultivate relationships with government staff.
• Provide high-level administrative support to management and projects.

What You Need:

• Bachelor's degree in Business Administration or relevant field.
• 15+ years of experience in Government Affairs.
• 5+ years in a managerial role.
• Strong English communication skills.
• Excellent interpersonal skills.

Why Join Us?
In addition to a competitive salary and benefits, you will be part of a proud and productive culture, contributing to mega construction projects worldwide that positively impact local communities.

Join Batterjee Medical College as an Office Manager in Business Development!

We are seeking a dedicated and professional Office Manager to support our Chief Business Development Officer (CBDO) in a dynamic educational environment. The ideal candidate will play a crucial role in managing communications and project coordination for our academic and vocational programs.

Roles & Responsibilities:

• Meeting Coordination: Schedule and coordinate high-level meetings, maintain calendars, and manage internal and external communications.
• Documentation: Draft executive presentations, reports, and briefing materials for strategic events.
• Project Support: Assist in planning and executing new programs, monitor timelines, and ensure operational alignment.
• Stakeholder Engagement: Liaise with local and international partners, ensuring professionalism in communications.
• Office Management: Oversee administrative operations, manage workflows, and organize logistics for meetings and events.
• Performance Review: Participate in evaluations based on KPIs aligned with CBDO strategic directions.

Requirements:

• Bachelor's degree in Business Administration or related field.
• Minimum 3 years of experience in similar roles.
• Fluent in English, both written and spoken.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite and business productivity tools.

Preferred Qualifications:

• Experience in higher education or healthcare.
• Familiarity with the Saudi regulatory landscape is an asset.
• Support experience for senior executives.

Key Competencies:

• Initiative, attention to detail, and discretion.
• Ability to work collaboratively and independently.
• Proactive, quick learner with a solutions-oriented mindset.

Join Archirodon as an Administration Manager – Government Affairs!
We are looking for a dedicated Saudi National to be part of our dynamic team in Jeddah. Archirodon is a globally recognized contractor, known for delivering complex Engineering, Procurement, and Construction (EPC) projects with excellence.

What You'll Do:

• Represent the company before government authorities based on business needs.
• Liaise with authorities for processing registrations, licenses, and permits.
• Monitor country legislation affecting operations.
• Cultivate relationships with government staff.
• Provide high-level administrative support to management and projects.

What You Need:

• Bachelor's degree in Business Administration or relevant field.
• 15+ years of experience in Government Affairs.
• 5+ years in a managerial role.
• Strong English communication skills.
• Excellent interpersonal skills.

Why Join Us?
In addition to a competitive salary and benefits, you will be part of a proud and productive culture, contributing to mega construction projects worldwide that positively impact local communities.

Job of an administrative secretary or office manager for the general manager, who is very distinguished in work, passionate, disciplined in working hours, and has experience in file management and office management when needed.