Committees Coordinator Jobs in Riyadh

• Manage and organize calendars, appointments, meetings, and travel arrangements for senior management.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Prepare official letters, correspondence, and administrative documentation.
• Receive visitors and guests and coordinate meetings.
• Monitor projects and tenders through the Etimad platform and prepare related status reports and outcomes.
• Perform daily administrative and secretarial duties.

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Proficiency in Microsoft Office applications.
• Knowledge of the Etimad platform.
• Strong organizational, coordination, and communication skills.
• Ability to work under pressure and flexibility in working hours.

About the Role

PrimeGate for Communications and IT is seeking an Executive Secretary to provide comprehensive administrative and coordination support to senior management. This full-time position is based in Riyadh, Saudi Arabia. The role is suited for individuals with 0-1 years of experience looking to develop their career in a professional setting. The successful candidate will be responsible for ensuring the efficient operation of executive functions through diligent follow-up, coordination, and communication.

This position requires the ability to manage multiple priorities, maintain confidentiality, and ensure the timely execution of tasks and action items across various departments. The Executive Secretary will act as a key liaison, facilitating effective communication and alignment to support organizational objectives.

Key Responsibilities

• Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.
• Prepare meeting agendas, record minutes, and follow up on assigned action items for timely completion.
• Monitor and track assigned tasks, deadlines, and deliverables across different departments.
• Serve as a central point of coordination and communication between senior management and internal and external stakeholders.
• Prepare executive documents, including reports, presentations, and professional correspondence.
• Maintain effective communication channels and ensure timely follow-up on pending matters.
• Support management in prioritizing activities and monitoring the progress of key initiatives.
• Handle all confidential information with professionalism and discretion.
• Ensure smooth coordination and alignment between departments to facilitate organizational objectives.

Qualifications and Requirements

• Proven experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
• Strong follow-up and task management skills with attention to detail.
• Excellent coordination and organizational abilities, capable of managing complex schedules and multiple projects.
• Strong verbal and written communication skills in English.
• Ability to manage multiple priorities and perform efficiently under pressure.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• A high level of professionalism and commitment to maintaining confidentiality.

Required Skills

• Follow-up and Task Management
• Coordination and Organizational Abilities
• Communication (Verbal and Written)
• Microsoft Office Applications
• Attention to Detail
• Confidentiality

Work Environment and Details

This is a full-time position located in Riyadh, Saudi Arabia. The role offers an opportunity for individuals with 0-1 years of experience to gain practical experience in an administrative support capacity within the communications and IT sector.

Job Title: Administrative Assistant
Location: Riyadh - Kingdom of Saudi Arabia
Nationality Required: Saudi (Male/Female)

Job Description

The company is looking for a competent and organized Administrative Assistant to support daily administrative operations and contribute to accounting and human resources tasks. The candidate will be responsible for performing administrative duties and providing support in accounting data entry and human resources services to ensure efficient and effective workflow.

Key Responsibilities

• Performing daily administrative and office tasks to support workflow.

• Accurately entering accounting data and maintaining financial records and documents.

• Assisting in preparing invoices, reports, and filing accounting documents.

• Providing support for human resources tasks, including managing employee files, recruitment procedures, monitoring attendance, and archiving documents.

• Preparing administrative correspondence, reports, and letters.

• Organizing and maintaining documents and records according to company policies and procedures.

• Coordinating between different departments and supporting internal communication.

• Following up on office needs and general administrative tasks.

• Supporting management in organizing meetings and following up on operational tasks.

• Adhering to internal policies and procedures and maintaining confidentiality of information.

Qualifications and Requirements

• Saudi nationality is a mandatory requirement.

• Minimum of 3 years of experience in accounting data entry and/or human resources support services.

• Diploma or Bachelor's degree in Business Administration, Accounting, Human Resources, or any related field.

• Good knowledge of administrative procedures and office tasks.

• Proficiency in using Microsoft Office applications, especially Excel, Word, and Outlook.

• Experience with ERP, HRMS, or accounting systems is preferred.

• High organizational skills and attention to detail.

• Good communication skills in both Arabic and English.

• Ability to manage multiple tasks and work efficiently within a team.

Required Skills

• Accuracy, attention to detail, and computer proficiency.

• Time management and prioritization skills.

• Confidentiality and professionalism.

• Teamwork and problem-solving skills.

A Riyadh-based operations and maintenance company announces a job vacancy
Working days
6 days
Working hours
8 hours
Coordination of administrative operations in human resources and finance and follow-up of employee affairs in the company
Coordination and support in operational processes, logistical operations, and company needs
Managing phone calls and email correspondence
Organizing team meetings and preparing minutes and required tasks between the two parties
Preparing reports and presentations in Microsoft programs
Preparing and distributing reports and memos
Managing office systems and important files
Preparing invoices and expense reports and managing bank accounts in coordination with the financial department

Application conditions
Educational qualification:
High school diploma or specialized diploma in office management or business administration.

Previous experience:
At least 2 years of previous experience in administrative, office, operational, or operational roles.

Required skills:
Effective communication skills
Ability to organize and manage time
Confidentiality and accuracy: Handling sensitive information
Proficiency in office software: such as: “Google Workspace, Microsoft Office”
Problem-solving skills
Ability to withstand work pressure

Work benefits:
Medical insurance.
Multicultural team
Flexible working hours
Career development and succession opportunities

About the Role

The Well-Being Center, a nascent mental health organization dedicated to fostering psychological well-being and quality of life, is seeking an Executive Assistant and Operations Coordinator who is highly organized, professional, and detail-oriented. This role plays a vital part in supporting our leadership team, ensuring the smooth operation of daily activities, and contributing to the organization's continuous growth. Based in Riyadh, Saudi Arabia, this is a full-time, in-office position.

Role Responsibilities

Our mission is to make mental health support accessible, practical, and impactful. As an Executive Assistant and Operations Coordinator, you will be instrumental in supporting leadership, coordinating administrative functions, managing projects, conducting research, and ensuring operational efficiency. The ideal candidate is a bilingual professional with excellent communication skills, capable of managing multiple priorities in a fast-paced, mission-driven environment.

• Manage executive schedules, coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Monitor projects, initiatives, and administrative directives to ensure timely execution across all departments.
• Conduct research to support strategic business decisions and prepare clear reports, summaries, briefing documents, and presentations.
• Draft professional proposals, documents, policies, and procedures, and assist in developing educational and training materials.
• Organize information from multiple sources into actionable outputs and assist in coordinating client appointments and assessment/training schedules.
• Assist leadership with routine administrative updates on local platforms such as 'Qawa', 'Muqeem', 'Muddat', or 'GOSI', as needed to ensure operational continuity.

Qualifications and Core Requirements

• Bachelor's degree in Business Administration, Management, Human Resources, Communications, Psychology, or a related field.
• Minimum of 2-3 years of experience in executive support, administration, operations coordination, or a similar role.
• Professional fluency in both Arabic and English, including written and verbal communication, essential for interacting with local vendors, clients, and government entities.
• Absolute professionalism and strict confidentiality in handling sensitive medical, financial, and organizational data.

Required Skills

• High proficiency in Microsoft Office Suite and Google Workspace.
• Experience with digital productivity platforms.
• Strong research and analytical skills.
• Exceptional attention to detail.
• Proven ability to effectively manage multiple priorities.
• Experience with modern AI tools for drafting, research, and data organization is preferred.
• Familiarity with Saudi labor laws and corporate regulatory frameworks is a plus.

Work Environment and Location

The position is based in Riyadh, Saudi Arabia. This is a full-time, in-office role. Prior experience working within the healthcare, mental health, education, consulting, or professional services sector in Saudi Arabia is preferred.

What We Offer

We offer a competitive salary, health insurance, an employee well-being support program, and opportunities for professional development and training. You will work in a collaborative, supportive, and purpose-driven environment, with the chance to contribute directly to meaningful mental health initiatives in the Kingdom.

About the Role

Elegancia Arabia, a prestigious Saudi company based in Riyadh, is seeking an organized and proactive Administrative Assistant to join their team. This full-time position aims to ensure the smooth running of daily administrative operations and support the company's objectives.

Key Tasks and Responsibilities

• Manage meetings, including scheduling, preparation, and tracking follow-up actions to ensure timely completion.
• Effectively coordinate with clients, understanding and supporting their requirements to foster strong professional relationships.
• Handle all incoming and outgoing professional emails and correspondence with accuracy and professionalism.
• Facilitate seamless communication between different departments, ensuring efficient workflow and information flow.

Qualifications and Requirements

• Must be a Saudi national.
• 2-3 years of experience in an Administrative Assistant role or similar.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in both English and Arabic is mandatory.
• Skill in writing professional emails and general correspondence.
• Ability to work efficiently and effectively in a fast-paced environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Core Skills

• Organizational skills.
• Time management skills.
• Effective communication abilities.
• Strong interpersonal skills.
• Professional email writing.
• Correspondence skills.
• Ability to work efficiently in a fast-paced environment.
• Proficiency in Microsoft Office applications.

Job Details

This is a full-time position requiring 2-5 years of experience. The work location is Riyadh, Saudi Arabia, specifically in the Hittin district.

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

• Managing and organizing appointments, meetings, and professional commitments.
• Preparing meeting minutes and following up on the implementation of decisions and recommendations.
• Preparing concise and accurate executive reports for management.
• Managing official correspondence in Arabic and English.
• Organizing and archiving contracts, documents, and technical and administrative papers.
• Following up on ongoing projects and preparing periodic reports on work progress.
• Coordinating with departments, external parties, partners, and suppliers.
• Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

• Practical experience in managing executive offices, project management, or executive support for senior management.
• High skills in organization, follow-up, and priority management.
• Fluency in English, both spoken and written.
• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Excellent ability to prepare reports and presentations.
• Complete confidentiality in handling information.
• A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

• Experience in large real estate projects
• Experience in technology and digital transformation projects.
• Good understanding of data center projects.
• Familiarity with network systems and technical infrastructure.
• Knowledge of security monitoring systems (CCTV) and low current systems.
• Ability to read and understand contracts, appendices, and scope of work.
• Experience in following up with suppliers, contractors, and consultants.
• Familiarity with project management basics and preparing follow-up schedules.
• Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
• Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

1. Updated CV.
2. Expected salary.
3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

1. An executive summary. The main risks or challenges. Recommendations. Required actions.
2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted

About the Role

Greenberg Traurig, LLP, a global law firm with offices in 15 countries, is seeking a full-time Administrative Assistant to join its team in Riyadh, Saudi Arabia. This role is essential for providing a professional first impression to clients, attorneys, and visitors, and for ensuring the efficient operation of a fast-paced legal environment. The position is based in-office.

Key Responsibilities

• Create a positive and professional first impression for clients and visitors.
• Greet guests promptly and notify internal parties of their arrival.
• Ensure all guests check in at reception to maintain security protocols.
• Answer incoming calls and direct them to the appropriate personnel.
• Provide administrative support, including assistance with travel and hotel arrangements.
• Coordinate transportation needs for clients, such as arranging cabs and car services.
• Reserve visitor offices, schedule meetings, and coordinate conference room reservations.
• Manage conference room setups to meet reservation requests.
• Order catering and assist with meeting and event setups.
• Purchase, track, and stock food and beverage supplies, working with vendors and submitting invoices.
• Maintain visitor, delivery, and outgoing package logs.
• Perform office services tasks including mail delivery, messenger services, mail processing, faxing, and handling large print, scan, and copy jobs.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
• Assist with event logistics, including maintaining RSVP lists and creating nametags.
• Support the coordination of office newsletters and other communications.
• Act as a liaison to building management for service requests.
• Maintain professionalism and confidentiality in all tasks.
• Assist with department activities such as processing invoices and expenses.
• Perform additional duties as assigned to support the office and attorneys.

Qualifications and Experience

• Diploma or College Degree or equivalent experience.
• A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.
• 2-5 years of relevant experience.

Required Skills and Competencies

• Excellent interpersonal and communication skills, both oral and written.
• Professional demeanor and presentation.
• Ability to provide high-quality client service.
• Proactive approach to assisting others.
• Ability to work independently with minimal supervision.
• High attention to detail and strong organizational skills.
• Effective time management abilities.
• Fluency in both Arabic and English.
• Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Exceptional computer skills with the ability to learn new software quickly.
• Willingness to learn and adapt to emerging AI and related technologies.
• Basic understanding of artificial intelligence (AI), including its capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations.

Work Environment and Location

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role operates within a global firm environment, contributing to the smooth functioning of the legal practice.

Tasks and Responsibilities:

• Organizing and managing appointments and meetings.
• Receiving phone calls and transferring them to the relevant departments.
• Preparing correspondence, letters, and administrative reports.
• Organizing and maintaining files and documents electronically and in paper format.
• Monitoring email and responding to inquiries.
• Coordinating between different departments and following up on daily tasks.
• Preparing meeting minutes and following up on the implementation of recommendations.
• Proficient use of email professionally.
• Ability to coordinate meetings via Teams or Zoom.
• Skill in preparing presentations and reports.
• Full-time commitment to work and adherence to working hours. 

Qualifications and Requirements:

• Diploma or Bachelor's degree in Business Administration or related field.
• Previous experience in secretarial or administrative work (preferably one year or more).
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• High organizational and time management skills.
• Tact and good customer and visitor relations.
• Ability to work under pressure and take responsibility.
• Proficiency in Arabic speaking and writing, with English language considered an additional advantage.
• Excellent communication skills and ability to work within a team.

Benefits:

• Competitive salary determined based on experience and competence.
• Professional work environment.
• Opportunities for career development and professional growth.

Work Location: Riyadh