Full-time Committees Coordinator Jobs in Riyadh

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, and drafting outgoing and incoming correspondence.
• Preparing documents: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming visitors to senior management and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
• 05********

Human Resources and Government Affairs Coordinator Required – Office of the CEO

A company in Riyadh is looking for a reliable and organized employee to work in the CEO's office, to support administrative tasks, follow up on employee files, and manage government transactions through Saudi platforms.

Main Responsibilities:

• Support the CEO in daily administrative tasks.
• Organize employee files, contracts, and residency.
• Follow up on transactions related to power, durations, residency, insurance, Absher business, the chamber of commerce, the Ministry of Commerce, Baladi, Zakat and tax, and Ijar.
• Follow up on expiration dates of documents and licenses.
• Prepare letters, reports, and follow-up schedules.
• Coordinate with employees, suppliers, and external entities.

Requirements:

• Experience of one to three years in human resources, administration, or governmental transactions.
• Good knowledge of Saudi governmental platforms.
• Proficiency in Arabic.
• Proficiency in using Word and Excel.
• Integrity, organization, follow-up, and commitment.
• Presence in Riyadh.

Salary: determined based on experience and competence
Start: immediate preferred

To apply, please send your resume to:

• Support project planning activities, including timelines, deliverables, milestones, and required resources.
• Coordinate with project teams, clients, vendors, and internal departments to ensure smooth project execution.
• Track project progress and follow up on pending tasks, deadlines, and action items.
• Prepare and maintain project documentation, meeting minutes, status reports, and project trackers.
• Support the preparation of project schedules, presentations, reports, and progress updates.
• Assist in identifying project risks, delays, and issues, and escalate them to the project manager when required.
• Coordinate meetings, workshops, and project-related communication with stakeholders.
• Monitor project deliverables to ensure alignment with approved scope and quality standards.
• Support procurement, invoicing, logistics, and administrative requirements related to projects.
• Maintain organized records of approvals, correspondence, contracts, and project files.
• Assist in closing project activities, collecting final documents, and preparing completion reports.

• Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field.
• Minimum of 2–4 years of experience in project coordination, project support, or administrative project roles.
• Good understanding of project management principles, timelines, reporting, and documentation.
• Strong organizational, follow-up, and coordination skills.
• Ability to manage multiple tasks and communicate effectively with different stakeholders.
• Professional certifications such as CAPM, PMP, PRINCE2 Foundation, or equivalent are preferred.
• Proficiency in MS Office, especially Excel and PowerPoint; knowledge of project management tools is an advantage.
• Strong attention to detail and ability to work under deadlines.
• Good command of English; Arabic proficiency is an advantage.

• Prepare and maintain project schedules and timelines.
• Coordinate between different departments (Marketing, Procurement, Finance, Suppliers, etc.).
• Monitor task execution and ensure deliverables are completed on time.
• Organize meetings and prepare meeting minutes.
• Prepare and submit periodic project progress reports.
• Follow up on contracts, proposals, approvals, and project-related documentation.
• Identify potential risks, delays, and issues, and escalate them to management when necessary.
• Coordinate with suppliers, vendors, and external partners.
• Maintain and organize all project documentation and records.

Business development specialist with at least two years of experience in organizing celebrations, exhibitions, and conferences.

Key tasks include attracting clients and building relationships with clients.

• Prepare briefing materials and presentation packages for senior leadership meetings.
• Manage the Vice President’s calendar and resolve scheduling conflicts.
• Handle incoming communications and maintain secure filing systems.
• Coordinate domestic and international travel, including visa processing.
• Conduct market research and produce concise reports to support business operations.

• Bachelor’s degree in Business Administration or related field.
• Minimum of 1 year of experience supporting senior executives.
• Strong organizational skills and ability to manage competing priorities.