Correspondence Clerk Jobs in Riyadh

• [Majdawi Recruitment Company] announces a job opening for an Administrative Employee, to work within its team in Riyadh.

• Job Duties:
• Follow up with clients after the contract is completed and ensure their satisfaction with the service provided.
• Handle customer inquiries and feedback and coordinate with the relevant departments to ensure prompt completion.
• Document customer data, prepare periodic reports, and contribute to improving the customer experience and service quality.

• Qualifications and Requirements:
•  High school diploma as a minimum (Diploma preferred).
•  High communication skills and politeness in speech.
•  Proficiency in using a computer.
•  Ability to work within a team and withstand work pressure.
•  Seriousness and commitment to work.

• Work Advantages:
•  A stimulating work environment.
•  Attractive salaries.
•  Medical insurance.

About the Role

2P Perfect Presentation, a prominent entity in Saudi Arabia's ICT sector since 2004, is seeking a dedicated Administrative Assistant to join its team in Riyadh. This role is essential for maintaining the smooth daily operations of the department by providing comprehensive administrative and clerical support. The successful candidate will be responsible for managing documentation, coordinating schedules, facilitating communication, and supporting various office activities with professionalism and efficiency, contributing to 2P's objective of accelerating digital transformation and enhancing client operational efficiency.

This position offers an opportunity for motivated individuals with 0-1 years of experience to develop within an organization focused on innovation and service excellence. You will be part of a team delivering end-to-end technology solutions, leveraging market expertise.

Key Responsibilities

• Provide daily administrative support to the assigned department or team, ensuring operational needs are met.
• Prepare, organize, and maintain all necessary documents, records, and files systematically.
• Schedule meetings, manage calendars, and coordinate appointments to optimize team productivity.
• Prepare meeting minutes, draft reports, compose letters, and handle official correspondence.
• Manage incoming and outgoing phone calls, emails, and internal communications professionally.
• Coordinate with different departments to ensure timely follow-up on pending tasks and requests.
• Support travel arrangements, including hotel bookings and logistical planning, as required.
• Assist in the preparation of presentations, forms, and administrative reports.
• Maintain adequate office supplies and coordinate with vendors for procurement and maintenance.
• Ensure the strict confidentiality of all documents and sensitive information.
• Perform other administrative tasks assigned by the line manager to support departmental objectives.

Qualifications and Requirements

• A Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• 1 to 3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent communication and coordination skills for effective interaction with various stakeholders.
• Strong organizational and time management abilities to handle multiple tasks efficiently.
• Capacity to manage multiple tasks simultaneously and perform effectively under pressure.
• A professional attitude with keen attention to detail.
• Good English language skills are preferred for effective communication.

Required Skills

• Administrative Support
• Documentation & Filing
• Calendar Management
• Meeting Coordination
• Report Preparation
• Microsoft Office Suite Proficiency
• Communication Skills
• Time Management
• Confidentiality
• Attention to Detail

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role offers an opportunity to contribute to a forward-looking organization within the ICT landscape.

Job Title: Administrative Assistant
Location: Riyadh - Kingdom of Saudi Arabia
Nationality Required: Saudi (Male/Female)

Job Description

The company is looking for a competent and organized Administrative Assistant to support daily administrative operations and contribute to accounting and human resources tasks. The candidate will be responsible for performing administrative duties and providing support in accounting data entry and human resources services to ensure efficient and effective workflow.

Key Responsibilities

• Performing daily administrative and office tasks to support workflow.

• Accurately entering accounting data and maintaining financial records and documents.

• Assisting in preparing invoices, reports, and filing accounting documents.

• Providing support for human resources tasks, including managing employee files, recruitment procedures, monitoring attendance, and archiving documents.

• Preparing administrative correspondence, reports, and letters.

• Organizing and maintaining documents and records according to company policies and procedures.

• Coordinating between different departments and supporting internal communication.

• Following up on office needs and general administrative tasks.

• Supporting management in organizing meetings and following up on operational tasks.

• Adhering to internal policies and procedures and maintaining confidentiality of information.

Qualifications and Requirements

• Saudi nationality is a mandatory requirement.

• Minimum of 3 years of experience in accounting data entry and/or human resources support services.

• Diploma or Bachelor's degree in Business Administration, Accounting, Human Resources, or any related field.

• Good knowledge of administrative procedures and office tasks.

• Proficiency in using Microsoft Office applications, especially Excel, Word, and Outlook.

• Experience with ERP, HRMS, or accounting systems is preferred.

• High organizational skills and attention to detail.

• Good communication skills in both Arabic and English.

• Ability to manage multiple tasks and work efficiently within a team.

Required Skills

• Accuracy, attention to detail, and computer proficiency.

• Time management and prioritization skills.

• Confidentiality and professionalism.

• Teamwork and problem-solving skills.

About the Role

Greenberg Traurig, LLP, a global law firm with offices in 15 countries, is seeking a full-time Administrative Assistant to join its team in Riyadh, Saudi Arabia. This role is essential for providing a professional first impression to clients, attorneys, and visitors, and for ensuring the efficient operation of a fast-paced legal environment. The position is based in-office.

Key Responsibilities

• Create a positive and professional first impression for clients and visitors.
• Greet guests promptly and notify internal parties of their arrival.
• Ensure all guests check in at reception to maintain security protocols.
• Answer incoming calls and direct them to the appropriate personnel.
• Provide administrative support, including assistance with travel and hotel arrangements.
• Coordinate transportation needs for clients, such as arranging cabs and car services.
• Reserve visitor offices, schedule meetings, and coordinate conference room reservations.
• Manage conference room setups to meet reservation requests.
• Order catering and assist with meeting and event setups.
• Purchase, track, and stock food and beverage supplies, working with vendors and submitting invoices.
• Maintain visitor, delivery, and outgoing package logs.
• Perform office services tasks including mail delivery, messenger services, mail processing, faxing, and handling large print, scan, and copy jobs.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
• Assist with event logistics, including maintaining RSVP lists and creating nametags.
• Support the coordination of office newsletters and other communications.
• Act as a liaison to building management for service requests.
• Maintain professionalism and confidentiality in all tasks.
• Assist with department activities such as processing invoices and expenses.
• Perform additional duties as assigned to support the office and attorneys.

Qualifications and Experience

• Diploma or College Degree or equivalent experience.
• A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.
• 2-5 years of relevant experience.

Required Skills and Competencies

• Excellent interpersonal and communication skills, both oral and written.
• Professional demeanor and presentation.
• Ability to provide high-quality client service.
• Proactive approach to assisting others.
• Ability to work independently with minimal supervision.
• High attention to detail and strong organizational skills.
• Effective time management abilities.
• Fluency in both Arabic and English.
• Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Exceptional computer skills with the ability to learn new software quickly.
• Willingness to learn and adapt to emerging AI and related technologies.
• Basic understanding of artificial intelligence (AI), including its capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations.

Work Environment and Location

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role operates within a global firm environment, contributing to the smooth functioning of the legal practice.

About the Role

GT Restructuring is seeking a dedicated and organized Administrative Assistant to join its full-time team in Riyadh, Saudi Arabia. This role is essential for providing a professional and welcoming experience for clients, attorneys, and visitors, serving as the initial point of contact for the office. The position offers competitive compensation and benefits within an innovative and collaborative environment. The ideal candidate will be detail-oriented, capable of managing multiple priorities in a fast-paced legal setting, and possess a proactive, client-focused approach.

Key Responsibilities

• Create a positive and professional first impression for clients and visitors by greeting them and promptly notifying internal parties of their arrival.
• Ensure all guests check in at reception upon arrival to maintain office security.
• Answer incoming calls and direct them to the appropriate personnel or department.
• Provide comprehensive administrative support, including assistance with travel and hotel arrangements.
• Coordinate transportation for internal and external clients, arranging taxis and car services to various destinations.
• Reserve visitor offices, schedule meetings, and coordinate conference room reservations, proactively monitoring the schedule.
• Manage conference room setups to meet all reservation requests prior to scheduled meetings.
• Order catering and assist with setup for meetings and events.
• Purchase, track, and stock food and beverage supplies, liaising with vendors and submitting invoices for payment.
• Maintain accurate visitor, delivery, and outgoing package logs.
• Perform office services tasks including internal mail delivery, arranging messenger services, processing mail, faxing, and handling large print, scan, and copy jobs.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
• Assist with event logistics, receptions, and sponsorships, including managing RSVP lists and creating nametags.
• Support the coordination and development of office newsletters and other communications.
• Serve as a liaison to building management, submitting service requests as required.
• Maintain a high degree of professionalism and confidentiality in all duties.
• Assist with other department activities as needed, such as processing invoices and expenses, and perform additional assigned duties.

Qualifications and Requirements

• Diploma or College Degree or equivalent experience.
• A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.

Required Skills

• Excellent interpersonal and communication skills, both oral and written.
• Professional demeanor and presentation.
• Ability to provide outstanding client service and meet high quality standards.
• Proactive in seeking innovative ways to assist others.
• Self-starter capable of working independently with minimal supervision.
• High attention to detail and outstanding organizational skills.
• Effective time management abilities.
• Fluency in both Arabic and English.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Proactive approach to learning and adapting to emerging AI and related technologies.
• Demonstrates a basic understanding of artificial intelligence (AI), including its core capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.

Work Environment and Details

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role requires a high degree of professionalism, discretion, and the ability to adapt to the dynamic needs of a busy legal practice. Experience required for this role is 2-5 years.

Basic data entry
Organizing files
Managing schedules and meetings

A Riyadh-based operations and maintenance company announces a job vacancy
Working days
6 days
Working hours
8 hours
Coordination of administrative operations in human resources and finance and follow-up of employee affairs in the company
Coordination and support in operational processes, logistical operations, and company needs
Managing phone calls and email correspondence
Organizing team meetings and preparing minutes and required tasks between the two parties
Preparing reports and presentations in Microsoft programs
Preparing and distributing reports and memos
Managing office systems and important files
Preparing invoices and expense reports and managing bank accounts in coordination with the financial department

Application conditions
Educational qualification:
High school diploma or specialized diploma in office management or business administration.

Previous experience:
At least 2 years of previous experience in administrative, office, operational, or operational roles.

Required skills:
Effective communication skills
Ability to organize and manage time
Confidentiality and accuracy: Handling sensitive information
Proficiency in office software: such as: “Google Workspace, Microsoft Office”
Problem-solving skills
Ability to withstand work pressure

Work benefits:
Medical insurance.
Multicultural team
Flexible working hours
Career development and succession opportunities

About the Role

Elegancia Arabia, a prestigious Saudi company based in Riyadh, is seeking an organized and proactive Administrative Assistant to join their team. This full-time position aims to ensure the smooth running of daily administrative operations and support the company's objectives.

Key Tasks and Responsibilities

• Manage meetings, including scheduling, preparation, and tracking follow-up actions to ensure timely completion.
• Effectively coordinate with clients, understanding and supporting their requirements to foster strong professional relationships.
• Handle all incoming and outgoing professional emails and correspondence with accuracy and professionalism.
• Facilitate seamless communication between different departments, ensuring efficient workflow and information flow.

Qualifications and Requirements

• Must be a Saudi national.
• 2-3 years of experience in an Administrative Assistant role or similar.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in both English and Arabic is mandatory.
• Skill in writing professional emails and general correspondence.
• Ability to work efficiently and effectively in a fast-paced environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Core Skills

• Organizational skills.
• Time management skills.
• Effective communication abilities.
• Strong interpersonal skills.
• Professional email writing.
• Correspondence skills.
• Ability to work efficiently in a fast-paced environment.
• Proficiency in Microsoft Office applications.

Job Details

This is a full-time position requiring 2-5 years of experience. The work location is Riyadh, Saudi Arabia, specifically in the Hittin district.