Correspondence Clerk Jobs in Riyadh

• Manage and organize daily office operations.
• Coordinate the CEO’s schedule, appointments, and meetings.
• Facilitate communication with external parties and team coordination.
• Prepare and organize files, documents, and reports as required.
• Professionally welcome visitors, clients, and partners.
• Represent the company at exhibitions, conferences, and events.
• Assist management with various operational and administrative tasks.

• Saudi nationality.
• Proficient in English, both spoken and written.
• Previous experience in administrative roles or the media field.
• Strong organizational and time management skills.
• Professional communication style.
• Proficiency in office tools and software.
• Able to multitask efficiently.
• Commitment to confidentiality and responsibility.
• Suitable transportation for commuting to the office.

• Monthly salary ranging from SAR 4,500 to SAR 6,000 based on experience.
• Medical insurance.
• Annual bonus linked to performance indicators.
• Creative work environment focused on music and audio production.

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, drafting outgoing and incoming correspondence.
• Document preparation: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming top management visitors and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
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Basic data entry
Organizing files
Managing schedules and meetings

• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Coordinate with internal and external stakeholders professionally.
• Handle confidential information with a high level of discretion.
• Support daily administrative and operational activities.

• Minimum 3 years of experience in Executive Assistance, Office Management, or Secretariat roles.
• Excellent communication skills in both Arabic and English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of professionalism and confidentiality.

Job Opportunity | Administrative Assistant (Part-time) We are looking for a Administrative Assistant to join our team at "Rawaya Warka Trading Foundation" working in the field of e-commerce.📍 Work Location: Riyadh – Al-Awali District

Nature of Work

Part-time for 5 hours daily with flexibility.

• The nature of work is flexible, and some days may not require being present in the office, with the possibility of completing some tasks remotely.
• There may be some simple tasks outside of working hours if needed.

Job Responsibilities

Responsibilities are varied and may include:

• Sales and customer service.
• Receiving inquiries and following up via the designated work device.
• Searching for potential clients and communicating with them.
• Following up on some operational and administrative tasks as needed.
• Working towards achieving monthly targets and goals.

Requirements

• Strong communication skills and eloquence in speaking.
• Good persuasion techniques and the ability to deal with clients.
• Ability to work under pressure and adapt to various tasks.
• A passionate, serious person who loves to learn and grow with the work.
• The ability to commute to the workplace in Riyadh – Al-Awali.

Job Benefits

• A dedicated work device for receiving inquiries and following up on tasks.
• Additional bonus on sales whether from selling products or services of the foundation.
• Working in a startup organization that offers opportunities to learn, develop, and create real successes with the team.

⏰ Work Period: To be determined based on the nature of work and may be *morning or evening

• Maintain the overall presentation of the reception area, ensuring cleanliness and professionalism.
• Handle incoming phone calls, directing them as necessary, and take messages for appropriate staff.
• Welcome visitors, escorting them to the appropriate rooms and providing necessary amenities.
• Assist in tidying up conference and visitor rooms after use.
• Manage fax communications and check printer supplies.
• Make reservations for video and conference rooms, organizing necessary setups.
• Coordinate catering services for meetings and liaise with related teams.
• Manage correspondences, including incoming and outgoing mail.
• Perform various administrative tasks, including filing, scanning, and photocopying documents.
• Organize transportation and accommodation for staff as needed.

• Excellent communication and organizational skills.
• Ability to prioritize tasks and remain calm under pressure.
• Strong customer service emphasis and professional demeanor.
• Proficient in Microsoft Office Suite and familiar with CISCO phones.
• Strong English language skills in reading, writing, and speaking.