Remote Executive Secretary Jobs in Riyadh

A secretary is required to join the work team to perform various administrative and organizational tasks. Responsibilities include: managing phone calls and correspondence, organizing appointments and meetings, preparing reports and documents, following up on administrative transactions, and coordinating daily office activities. The position requires excellent communication skills, proficiency in basic computer programs, and the ability to work under pressure while maintaining confidentiality and accuracy in work.

Working to support the company's daily operations, and ensuring the smooth flow of work by managing correspondence, coordinating tasks, following up with clients and candidates, and organizing documents. It also contributes to supporting recruitment processes within the company's platform, coordinating meetings, preparing operational reports, in addition to assisting in light marketing and coordinating with designers and developers. Daily correspondence management (email – WhatsApp – clients – companies). Coordinating meetings, scheduling appointments, and reminding management of tasks. Following up on client and company requests and updating their status in the system. Preparing weekly operational reports (candidates – companies – requests – interviews). Organizing digital and paper files and managing documents. Coordinating with designers, developers, and freelancers. Assisting in light marketing (content publishing – coordinating campaigns with the agency – uploading materials). Executing any operational tasks that help the company grow. Required Skills: High organizational skills and the ability to manage time. Proficiency in Microsoft Office. Excellent written and verbal communication skills. Fast learner and capable of handling diverse tasks. Proactive personality according to the needs of a startup environment. Excellent writing skills for formal communication (Arabic and English). Coordination skills between multiple parties to ensure project progress. Ability to prepare weekly operational reports.

Announces the Gulf Commercial Corporation for the sale and trade of medical supplies about its need for an employee to work remotely (from home) in the field of administrative support, according to the work requirements. Job responsibilities: 1. Providing administrative and organizational support to the team. 2. Following up on daily tasks and coordinating between departments. 3. Preparing reports and correspondence. 4. Implementing any other supportive tasks as needed. Conditions and requirements: 1. Proficiency in using computers and applications. 2. Previous experience in administrative or supportive work (considered a plus). 3. A scientific qualification not less than a secondary school certificate (a university degree is preferred). 4. Proficiency in both Arabic and English languages (speaking and writing). 5. Ability to work remotely and commitment to deadlines. 6. High communication and organizational skills. 7. An additional advantage if there is experience in logistics work. 8. An additional advantage if there is experience in providing import approvals to the Ministry of Commerce and the Food and Drug Authority. Job advantages: 1. Working from home with flexibility. 2. Supportive work environment. To apply, please send your CV to f@****************** with the subject "Employee for remote work".

I am a home service. I need a call center that follows up remotely responsible for calls, appointments, and supervising employees, and everything related to work. He has experience in salons and speaks English fluently.

About the Role

JLL is seeking a dynamic and customer-focused Workplace Ambassador to join our team in Riyadh. This role is pivotal in ensuring the smooth operation and positive experience within our client's facilities. The Workplace Ambassador will serve as the primary point of contact for a variety of office and facilities support activities, audits, and workspace-related tasks. You will be instrumental in representing JLL and our client within the local business and real estate community, fostering strong relationships and ensuring exceptional service delivery.

This full-time position requires a proactive individual with excellent communication and organizational skills, capable of managing multiple priorities in a fast-paced environment. You will be responsible for coordinating the resolution of issues across all building services, managing vendor relationships, and contributing to cost-saving initiatives.

Key Responsibilities

• Provide general office and facilities support, including a variety of activities, audits, and workspace-related tasks.
• Act as the single point of contact for all landlord queries and escalations.
• Successfully coordinate the resolution of problems associated with all building services, including but not limited to small projects, vendor management, workspace resources, and interior/exterior furnishings, fixtures, and equipment.
• Represent the client and JLL in the local and regional business and real estate community.
• Administer and monitor general maintenance within the facility.
• Coordinate service visits with property management representatives and vendors.
• Provide hospitality and support for guests, visitors, and employees at the client location.
• Resolve issues related to janitorial services, conference rooms, workstations, interior and exterior furnishings, fixtures, equipment, printers, and meal/snack services.
• Assist with the coordination and scheduling of maintenance activities to ensure completion within defined Service Level Agreements (SLAs).
• Collaborate effectively with internal departments such as IT and Security.
• Conduct detailed inspections to identify issues and assign tickets for resolution.
• Proactively identify areas for improvement and follow through on plans for completion.
• Identify cost-saving ideas on a monthly basis.
• Coordinate special events in support of the client or Corporate Real Estate (CRE).
• Manage facilities contracts on behalf of the client as the managing agent.
• Coordinate discussions with selected vendors or suppliers regarding goal setting, performance criteria, and performance reviews.
• Develop and maintain strong and healthy relationships with the client and landlord.
• Ensure client satisfaction with the delivery of facility management services and take a lead role in monitoring and increasing customer satisfaction.
• Act as the local point of contact with the client's IT team.
• Serve as the local contact with data center providers for HVAC, UPS, and Communications.
• Provide print login credentials as the local security contact.

Qualifications and Experience

• At least 2 years of experience working in facilities/property management or a related field.
• Knowledge of real estate, telecommunications, furniture, accounting, and building systems.
• Excellent organizational skills.
• Strong interpersonal skills with experience in training or guiding multi-functional teams.
• Excellent PC skills, proficient in Microsoft Word and Excel.
• Interest in continuous improvement and the development of new technologies.
• A hospitality background is considered a plus.

Required Skills and Competencies

• Excellent interpersonal, communication, and organizational skills.
• Outstanding customer service skills.
• Ability to work independently and as part of a remote team.
• Ability to multitask and work without direct supervision.
• Maintain professionalism at all times.
• Proficiency in MS Office, including excellent written and verbal communication skills.
• Strong communication abilities.
• Passion for quality.
• Self-motivated, confident, and energetic with excellent timekeeping.
• Ability to use own initiative.
• Ability to operate effectively in a fast-paced environment.
• Flexibility.
• Exhibits honesty and trustworthiness.
• Open to new ideas and willing to challenge the status quo.
• Fluent in French and English (written and verbal).

Work Environment and Details

This is a full-time position based in Riyadh. The role involves representing JLL and its clients within the local business and real estate community, requiring strong relationship management and service delivery skills. The Workplace Ambassador will be responsible for coordinating various facilities management activities and ensuring a positive environment for employees and visitors.

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.