Administrative Manger Jobs for High School Graduates in Riyadh

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

• Managing and organizing appointments, meetings, and professional commitments.
• Preparing meeting minutes and following up on the implementation of decisions and recommendations.
• Preparing concise and accurate executive reports for management.
• Managing official correspondence in Arabic and English.
• Organizing and archiving contracts, documents, and technical and administrative papers.
• Following up on ongoing projects and preparing periodic reports on work progress.
• Coordinating with departments, external parties, partners, and suppliers.
• Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

• Practical experience in managing executive offices, project management, or executive support for senior management.
• High skills in organization, follow-up, and priority management.
• Fluency in English, both spoken and written.
• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Excellent ability to prepare reports and presentations.
• Complete confidentiality in handling information.
• A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

• Experience in large real estate projects
• Experience in technology and digital transformation projects.
• Good understanding of data center projects.
• Familiarity with network systems and technical infrastructure.
• Knowledge of security monitoring systems (CCTV) and low current systems.
• Ability to read and understand contracts, appendices, and scope of work.
• Experience in following up with suppliers, contractors, and consultants.
• Familiarity with project management basics and preparing follow-up schedules.
• Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
• Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

1. Updated CV.
2. Expected salary.
3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

1. An executive summary. The main risks or challenges. Recommendations. Required actions.
2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted

• Prepare and maintain project schedules and timelines.
• Coordinate between different departments (Marketing, Procurement, Finance, Suppliers, etc.).
• Monitor task execution and ensure deliverables are completed on time.
• Organize meetings and prepare meeting minutes.
• Prepare and submit periodic project progress reports.
• Follow up on contracts, proposals, approvals, and project-related documentation.
• Identify potential risks, delays, and issues, and escalate them to management when necessary.
• Coordinate with suppliers, vendors, and external partners.
• Maintain and organize all project documentation and records.

About the Role

Tabby is seeking a motivated and detail-oriented Project Coordinator to join the Design department on a part-time, contract basis. This role is based in Riyadh, Saudi Arabia, and is designed for individuals with 0-1 years of experience looking to gain hands-on project coordination experience. The Project Coordinator will be an integral part of a team of six researchers, supporting them in the successful execution of their research studies. This is a crucial support role focused on facilitating the research process, ensuring the smooth operation of recruitment, participant management, and event organization, thereby contributing to the quality and impact of research findings.

Key Responsibilities

• Manage the end-to-end recruitment process for multiple research studies, including scheduling, screening participants, and processing incentive payments in accordance with established guidelines.
• Collaborate closely with internal teams to thoroughly understand recruitment requirements and adhere to project timelines.
• Oversee and manage research tools under the direction and guidance of the Research Lead.
• Cultivate and maintain positive participant relationships, ensuring accurate data management and proper consent procedures are followed.
• Organize and coordinate workshops and other research-related events.
• Serve as a primary point of contact for inquiries from participants and internal staff regarding recruitment processes.
• Prepare and present weekly reports detailing recruitment activities and participant satisfaction levels.
• Strictly adhere to all compliance and privacy policies when managing participant data.

Qualifications and Requirements

• Proven ability to manage complex resources and coordinate multiple projects simultaneously with meticulous attention to detail.
• Excellent written and verbal communication skills, with the capacity to collaborate effectively with diverse teams.
• A proactive and solution-oriented mindset, with a willingness to review workflows and implement innovative solutions.
• A strong commitment to ethics and compliance, demonstrating discretion in managing user data and ensuring strict adherence to privacy guidelines and legal requirements.

Required Skills

• Exceptional organizational and coordination skills.
• Strong communication and interpersonal abilities.
• A proactive and problem-solving attitude.
• Proficiency in ethics and compliance, particularly concerning data privacy.
• Experience in recruiting users for research studies.
• Experience in managing personal data across different countries with high ethical standards.
• Project management experience.
• Familiarity with research operations products or similar tools.
• Knowledge of using tools for workflow optimization.

Work Context

This is a part-time, contract position based in Riyadh, Saudi Arabia. The role offers a unique opportunity to manage your own project from inception to completion, providing a platform to advocate for customers and ensure research findings contribute to improving customer experience. Working hours will align with local regulations, with an emphasis on the quality of work.