Full-time Administrative Organization Specialist Jobs in Riyadh

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

• Responsible for providing administrative and executive support to senior management, organizing appointments and meetings, preparing correspondence and reports, managing communications, and daily follow-up to ensure business operations run efficiently and professionally.
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• Requirements.
• • Proficiency in English at an excellent level (spoken and written) – a prerequisite.
• • At least two years of experience in executive secretarial or administrative work.
• • High skills in organization, time management, and communication.
• • Proficient in using Microsoft Office programs.

• Coordinate with Sales and Support functions on daily activities.
• Manage documentation requirements.
• Prepare Advance Tax Proforma and LC documents.
• Oversee approval processes for sales support activities.
• Collaborate with the sales team on demand forecasting.

• 4-5 years of relevant experience in a similar industry.
• Proficiency in SAP/ERP Systems and MS Excel.
• Excellent communication and interpersonal skills.
• Fluency in English and Arabic.

• Prepare briefing materials and presentation packages for senior leadership meetings.
• Manage the Vice President’s calendar and resolve scheduling conflicts.
• Handle incoming communications and maintain secure filing systems.
• Coordinate domestic and international travel, including visa processing.
• Conduct market research and produce concise reports to support business operations.

• Bachelor’s degree in Business Administration or related field.
• Minimum of 1 year of experience supporting senior executives.
• Strong organizational skills and ability to manage competing priorities.

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, and drafting outgoing and incoming correspondence.
• Preparing documents: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming visitors to senior management and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
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• Manage the executive calendar, schedules, and travel arrangements.
• Prepare and update presentations, reports, and correspondence.
• Screen and respond to calls and emails while handling confidential information.
• Coordinate meetings and track action items and deliverables.
• Support event planning and undertake additional projects as assigned.

• Bachelor’s degree or equivalent experience.
• 3–5 years of experience in supporting senior leadership.
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication abilities.
• Professionalism and a high level of confidentiality.
• Proficiency in Microsoft Office Suite.

• Manage calls, emails, and office correspondence
• Schedule meetings and maintain calendars
• Prepare reports, letters, and official documents
• Organize and maintain filing systems
• Coordinate office activities and administrative tasks

• Diploma or Bachelor’s degree in Administration or related field
• More than 2 years of experience
• Good communication and organizational skills
• Proficiency in Microsoft Office applications
• Ability to handle confidential information professionally

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.