Full-time Remote Secretary Jobs With No Experience in Riyadh

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.

About the Role

Seera is a company focused on producing and distributing cinematic micro-series that connect with contemporary audiences while reflecting Arab culture, language, and values. The company emphasizes authentic stories relevant to Saudi Arabia and the wider region. As a Founders Associate, you will work directly with the founders on key strategic and operational initiatives to support Seera's mission of delivering culturally respectful, artistically excellent, and responsible entertainment.

Key Responsibilities

• Drive strategic and operational initiatives by analyzing key performance metrics such as downloads, coin economy behavior, SVOD conversion, retention, and Customer Acquisition Cost/Lifetime Value (CAC/LTV), translating data into actionable decisions.
• Conduct recurring competitive monitoring of the microdrama and MENA streaming space, analyzing competitors including ReelShort, DramaBox, ShortMax, and Shahid.
• Assist in managing the content pipeline, coordinating with writers, studios, and dubbing/localization vendors, while overseeing release scheduling and tracking throughput and cost per episode.
• Support business development by sourcing, preparing, and assisting in closing partnerships, including distribution, telco/carrier billing, content licensing, and regional platforms, by building necessary materials and managing follow-through.
• Contribute to fundraising and investor relations by building and maintaining the data room, updating financial models, preparing investor decks and updates, and managing diligence logistics.
• Take ownership of ambiguous, cross-functional problems from inception to resolution, such as new market entry preparation, monetization experiments, hiring sprints, or vendor migrations, and systematize solutions before handing them off.
• Leverage founder time by preparing for meetings, driving decisions to closure, and ensuring follow-up on critical items.

Qualifications and Requirements

• Bachelor's degree in business, economics, media, communications, or a related field, or equivalent practical experience.
• Prior experience in startups, consulting, media, or entertainment is a strong plus.
• A genuine interest in film, series production, or storytelling, ideally with familiarity with Arab culture and regional media trends.

Required Skills

• Exceptional organizational and project management abilities, including task prioritization, time management, and stakeholder coordination.
• Strong analytical and research skills, with the proven ability to synthesize complex information into clear, actionable insights.
• Excellent written and verbal communication skills, enabling the preparation of concise presentations, briefs, and reports.
• Proficiency in working with data, including the use of spreadsheets and basic dashboards, to support business decisions and performance tracking.
• The capacity to work independently, take initiative, and adapt to changing priorities in a fast-paced setting.

Work Environment and Experience

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 0-1 year of experience, making it suitable for individuals early in their careers looking to gain foundational experience in a dynamic company.