Full-time Secretary Jobs in Riyadh

• Assist the CEO in effective decision-making through well-organized support.
• Engage with various stakeholders to maintain smooth communication and coordination.
• Manage scheduling and travel arrangements efficiently.
• Prepare briefings and communications as required.

The medical appointment coordinator is responsible for organizing and scheduling patient appointments with doctors in an effective and organized manner, ensuring a comfortable and smooth experience for patients within the medical facility, and coordinating between different departments to minimize scheduling conflicts and improve workflow.

Duties and Responsibilities:

• Receiving appointment booking requests via phone, direct attendance, or electronic systems
• Organizing and scheduling doctors' and patients' appointments on a daily and weekly basis
• Ensuring that appointments do not conflict and continuously updating schedules
• Communicating with patients to confirm appointments or reschedule them as necessary
• Accurately entering and updating patient data in the medical system
• Responding to patient inquiries and providing necessary information about medical services
• Monitoring patient attendance and organizing waiting lists
• Coordinating with medical and administrative departments to ensure smooth workflow
• Preparing periodic reports on appointments, cancellations, and no-shows
• Adhering to confidentiality policies and protecting patient data

Qualifications and Requirements:

• High school diploma, associate degree, or bachelor’s degree (preferably in health administration or a related field)
• Previous experience in reception or appointment coordination (preferably in the medical sector)
• Proficiency in using computers and medical systems
• High communication skills in Arabic and English (additional advantage)

• Manage the Manager’s calendar, appointments, and meeting schedules.
• Prepare and organize project documentation, reports, and correspondence.
• Coordinate meetings (internal and external), including agendas and minutes of meeting (MoM).
• Handle incoming/outgoing communications (emails, calls, official letters).
• Maintain proper filing systems (digital and physical) for project records.
• Support document control processes in coordination with engineering and project teams.
• Track action items and follow up with relevant stakeholders.
• Arrange travel, accommodation, and logistics when required.
• Assist in preparing presentations and reports for senior management.
• Ensure confidentiality of sensitive project and organizational information.

• Nationality: Saudi National (required)
• Gender: Female (as per project/client requirement)
• Bachelor’s degree in Business Administration, Management, or related field.
• 3-6 years of experience in administrative or secretarial roles, preferably in construction or large-scale projects.
• Experience supporting senior managers or project managers is highly preferred.