Full-time Correspondence Clerk Jobs in Riyadh

• Manage and organize daily office operations.
• Coordinate the CEO’s schedule, appointments, and meetings.
• Facilitate communication with external parties and team coordination.
• Prepare and organize files, documents, and reports as required.
• Professionally welcome visitors, clients, and partners.
• Represent the company at exhibitions, conferences, and events.
• Assist management with various operational and administrative tasks.

• Saudi nationality.
• Proficient in English, both spoken and written.
• Previous experience in administrative roles or the media field.
• Strong organizational and time management skills.
• Professional communication style.
• Proficiency in office tools and software.
• Able to multitask efficiently.
• Commitment to confidentiality and responsibility.
• Suitable transportation for commuting to the office.

• Monthly salary ranging from SAR 4,500 to SAR 6,000 based on experience.
• Medical insurance.
• Annual bonus linked to performance indicators.
• Creative work environment focused on music and audio production.

Basic data entry
Organizing files
Managing schedules and meetings

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Coordinate with internal and external stakeholders professionally.
• Handle confidential information with a high level of discretion.
• Support daily administrative and operational activities.

• Minimum 3 years of experience in Executive Assistance, Office Management, or Secretariat roles.
• Excellent communication skills in both Arabic and English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of professionalism and confidentiality.

Human Resources and Government Affairs Coordinator Required – Office of the CEO

A company in Riyadh is looking for a reliable and organized employee to work in the CEO's office, to support administrative tasks, follow up on employee files, and manage government transactions through Saudi platforms.

Main Responsibilities:

• Support the CEO in daily administrative tasks.
• Organize employee files, contracts, and residency.
• Follow up on transactions related to power, durations, residency, insurance, Absher business, the chamber of commerce, the Ministry of Commerce, Baladi, Zakat and tax, and Ijar.
• Follow up on expiration dates of documents and licenses.
• Prepare letters, reports, and follow-up schedules.
• Coordinate with employees, suppliers, and external entities.

Requirements:

• Experience of one to three years in human resources, administration, or governmental transactions.
• Good knowledge of Saudi governmental platforms.
• Proficiency in Arabic.
• Proficiency in using Word and Excel.
• Integrity, organization, follow-up, and commitment.
• Presence in Riyadh.

Salary: determined based on experience and competence
Start: immediate preferred

To apply, please send your resume to:

• Support in managing the VP’s calendar and scheduling meetings.
• Assist in preparing documents, reports, and presentations.
• Coordinate meetings and take minutes when required.
• Support internal communication with HR teams and other departments.

• Fresh graduate in Bachelor’s degree or Diploma (Business Administration or related field).
• Good communication skills in English.
• Strong organizational skills and willingness to learn.
• Ability to work in a team environment.

• Completion of courses or certifications in Executive Secretarial or Administrative Support.

• Time management.
• Communication.
• Attention to detail.
• Professional attitude.

• Greet and welcome visitors warmly and professionally.
• Answer, screen, and direct phone calls appropriately.
• Handle visitor inquiries and provide accurate information.
• Maintain the reception area and common spaces in a clean and organized manner.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain records of visitors, calls, and office activities.
• Operate office equipment such as printers, scanners, photocopiers, and computers.
• Monitor office supplies inventory and coordinate restocking as needed.
• Support administrative and clerical tasks as assigned.
• Maintain filing systems and ensure proper documentation.

• 3+ years of experience in Reception or Customer Service is preferred.
• Excellent verbal and written communication skills.
• Professional appearance with a positive attitude.
• Strong customer service and interpersonal skills.
• Good telephone etiquette.
• Ability to multitask and work under pressure.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications.
• Clear communication skills in both Arabic and English.

• Maintain the overall presentation of the reception area, ensuring cleanliness and professionalism.
• Handle incoming phone calls, directing them as necessary, and take messages for appropriate staff.
• Welcome visitors, escorting them to the appropriate rooms and providing necessary amenities.
• Assist in tidying up conference and visitor rooms after use.
• Manage fax communications and check printer supplies.
• Make reservations for video and conference rooms, organizing necessary setups.
• Coordinate catering services for meetings and liaise with related teams.
• Manage correspondences, including incoming and outgoing mail.
• Perform various administrative tasks, including filing, scanning, and photocopying documents.
• Organize transportation and accommodation for staff as needed.

• Excellent communication and organizational skills.
• Ability to prioritize tasks and remain calm under pressure.
• Strong customer service emphasis and professional demeanor.
• Proficient in Microsoft Office Suite and familiar with CISCO phones.
• Strong English language skills in reading, writing, and speaking.

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.