Full-time Executive secretary Jobs in Riyadh

Join Alqotr as an Executive Secretary!
This is an exciting opportunity to provide high-level administrative and logistical support to the executive management at Alqotr, a premier Engineering Services company established in 2004. You will play a crucial role in ensuring the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, schedule appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality and professionalism.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

Join Our Team as an Executive Secretary!
Mfaheem Al-Emaar Trading & Contracting is urgently seeking a highly competent Executive Secretary to join the senior management team at our Head Office in Riyadh.

Key Requirements:

• Experience: Minimum of 5 years of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
• Location: The position is based at the Head Office in Riyadh, Saudi Arabia.
• Language Proficiency: Full professional fluency in both Arabic and English (spoken and written) is essential.
• Qualifications: University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
• Technical Skills: Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Competencies: Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.

Core Responsibilities:

• Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
• Draft, write, and proofread official correspondence and reports in both English and Arabic.
• Efficiently organize and maintain confidential administrative files and records.
• Coordinate all travel arrangements, including flight and accommodation bookings.
• Screen and direct phone calls and visitors with high professionalism.

Please submit your application directly if you meet the qualifications and experience listed.

About the Role: We are looking for a highly organized and proactive Executive Assistant to support our President & CEO. This role combines secretarial, administrative, and coordination duties to ensure smooth office operations and optimal time management for top leadership.

KEY RESPONSIBILITIES

• Executive Assistance
  • Provides full secretarial and administrative assistance including organizing and managing the calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring the expenses.
  • Optimizes time management for the President & CEO along with ensuring his attendance for all key meetings.
  • Screens all phone calls and emails and follows-up when necessary.
  • Handles confidential information and maintains the security of records and files.
  • Prepares travel arrangements in a time-efficient manner.
  • Supports, coordinates and collaborates on special projects.
  • Follows-up with external organizations for meetings, updates and documentation as directed.
  • Coordinates communication with the external stakeholders on behalf of the President & CEO when required.
• Administrative Assistance
  • Provides support on documentation like transcribing, typing, formatting and proofreading.
  • Provides complete correspondence services to ensure that all mails are dealt with efficiently.
  • Provides logistical support for meetings and travel arrangements.
  • Coordinates meetings including maintaining minutes.
  • Establishes and maintains records and filing systems, manages stationery and ensures efficient office operations.
  • Provides periodic updates on critical events and emergencies in the office.
  • Works independently to ensure closure and timely maintenance of responsibilities.
• Self-Management Responsibilities
  • Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year.
  • Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended.
  • Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role.
  • Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth.

Performs other responsibilities and tasks as directed by President and CEO in order to meet Sector objectives.

MINIMUM QUALIFICATIONS, EXPERIENCE, SKILLS & COMPETENCIES

• Qualifications
  • Bachelor’s degree in business administration discipline or equivalent.
• Years of Experience
  • Minimum of 3 – 5 years of relevant experience.
• Nature of Experience
  • Prior experience in an secretarial role assisting a top executive.
• Job Specific Skills
  • Advanced written and oral communication skills.
  • Good calendar management skills.
  • Schedule management skills.
  • Good organization and planning skills.
  • Basic MS Office skills.
  • Good command of written and spoken English is essential.

ORGANIZATIONAL AND FUNCTIONAL COMPETENCIES

• Organizational Competencies
  • One Team
  • Achievement Orientation
  • Customer Focus
  • Professional Communication
  • Time Management

Join our team as an Executive Secretary!
The Global Utilities Company announces the availability of a job vacancy for the position of Executive Secretary. We are looking for an organized and highly competent person to join the senior management team.
Tasks and Responsibilities:

• Manage and organize appointments, meetings, and correspondence for senior management.
• Prepare reports, presentations, and follow up on the implementation of administrative decisions.
• Store and archive files and documents confidentially and in an organized manner.

Required Qualifications:

• Bachelor's degree or equivalent diploma (Business Administration, English Language, Secretarial, or equivalent).
• Proficiency in using computers and Microsoft Office programs.
• Fluency in English, both written and spoken.

We value diversity and strive to create an inclusive work environment for everyone.

Introduction: We at Romance Company are looking for an outstanding executive secretary to join our team in the executive management. This opportunity is ideal for someone with high organizational and communication skills, seeking new challenges in a dynamic work environment.

Tasks and Responsibilities:

• Organizing and scheduling appointments and meetings.
• Preparing and drafting meeting minutes, reports, and presentations.
• Managing incoming and outgoing phone communications and emails.
• Welcoming visitors and clients and organizing their meetings with management.
• Following up and executing daily administrative tasks.
• Coordinating between different departments to ensure the flow of information.
• Storing and archiving documents and files in an organized and confidential manner.
• Assisting in preparing official letters and memos.
• Preparing periodic reports and submitting them to management.

Qualifications and Experience Required:

• Bachelor's degree in management, secretarial studies, or any related field.
• At least 3 years of experience in a similar position.
• Excellent skills in using computers and Office programs (Word, Excel, PowerPoint, Outlook).
• Fluency in both Arabic and English, spoken and written (depending on the nature of the work).
• Ability to organize, coordinate, and follow up.
• High communication skills and tact in dealing.
• Ability to work under pressure and meet deadlines.

Skills:

• Integrity and confidentiality.
• Flexibility and quick learning.
• Self-discipline and accountability.