Full-time Executive secretary Jobs in Riyadh

About the Role:
We are seeking a highly skilled Executive Secretary to provide comprehensive support to our executive team. The ideal candidate will be a proactive, organized, and professional individual with excellent communication skills and the ability to manage a dynamic, fast-paced environment. This role requires someone who can anticipate needs, manage priorities, and act as the right-hand person to the executive team.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and meetings efficiently.
• Prepare and organize meeting agendas, minutes, and follow-ups.
• Coordinate and communicate with clients, stakeholders, and team members professionally.
• Handle correspondence, emails, and phone calls with discretion and professionalism.
• Assist in project management, reports, and documentation as required.
• Plan and organize events, conferences, and internal meetings.
• Support executives in decision-making by providing relevant information and research.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Requirements:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Fluency in English (both written and spoken); additional languages are a plus.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills; ability to interact with senior executives and clients.
• High level of professionalism, discretion, and charisma.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to manage multiple tasks and priorities efficiently.
• Experience in meeting management and event coordination.

Preferred Skills:

• Strong problem-solving and decision-making abilities.
• Confidence in leading or supporting meetings.
• Ability to work independently and proactively.
• Experience in a fast-paced corporate environment.

What We Offer:

• Dynamic and professional work environment.
• Opportunities for career growth and skill development.
• Competitive salary and benefits.

Executive Secretary to the General Manager

Join a leading law firm in Riyadh as an Executive Secretary to the General Manager. This role calls for a proactive individual who is capable of providing thorough administrative support.

Key Responsibilities:

• Assist the General Manager in daily administrative tasks.
• Manage communications and ensure smooth office operations.

Requirements:

• Minimum of 2 years of experience in secretarial or administrative support roles.
• Fluency in English, both spoken and written.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office applications.
• A high level of confidentiality, along with a professional appearance, effective communication skills, and a courteous demeanor.

Please send your CV to the provided email to apply.

Join Mara International Company as an Executive Secretary!
We are seeking a highly skilled and flexible professional to support our executive management during a phase of growth and expansion. As an Executive Secretary, you will play a pivotal role in managing administrative and organizational affairs, ensuring smooth daily operations, and supporting the execution of projects and events to the highest professional standards.

Main Responsibilities:
1. Executive and Administrative Support:

• Manage and organize the Executive Director's schedule effectively, including appointments, meetings, and prioritization.
• Prepare and draft official correspondence, reports, meeting minutes, and presentations.
• Track and ensure implementation of administrative decisions, confirming adherence to established timelines.

2. Communication and Relationship Management:

• Manage official communication channels (telephone, email, internal and external correspondence).
• Continuously coordinate with government entities, partners, suppliers, and clients to reflect the company's professionalism.
• Maintain confidentiality of sensitive information and comply with the highest standards of privacy.

3. Office Management and Workflow Organization:

• Organize and archive paper and electronic files professionally.
• Arrange meetings, prepare meeting rooms, and oversee hospitality and logistics requirements.
• Support the improvement of administrative procedures in line with company growth.

4. Event and Project Support:

• Contribute to the organization and execution of events, exhibitions, and conferences.
• Coordinate with teams and suppliers regarding schedules, permits, and contracts.
• Monitor logistical aspects of events and support project teams when needed.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience in administrative work or executive secretary roles, preferably in events or fast-growing companies.
• Proficiency in computer skills and Microsoft Office programs (Word, Excel, PowerPoint).
• Strong organizational, planning, and time management skills.
• Able to work under pressure and manage multiple tasks simultaneously.
• Excellent communication skills in both Arabic and English (written and spoken).
• Organized, precise, adaptable, and proactive personality.

Additional Skills (Competitive Advantage):

• Experience with ERP systems or project management systems.
• Aptitude for preparing and presenting presentations to senior management.
• Understanding of contract fundamentals, purchasing, finance, and event procedures.
• High coordination skills and ability to work in a fast-changing environment.

Why Mara International?

• Professional and fast-growing work environment.
• Opportunities for professional development and involvement in major projects and events.
• Work within an ambitious leadership team that believes in excellence and innovation.

Join Our Team!
We are seeking a highly organized and proactive Executive Secretary to join our dynamic team in Riyadh, Saudi Arabia. The successful candidate will play a crucial role in supporting the executive management team by providing comprehensive administrative assistance.

Responsibilities:

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Serve as a liaison between executives and other staff.
• Maintain and organize confidential files and records.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate office management activities.
• Handle incoming calls, emails, and correspondence.
• Support the organization of company events, meetings, and conferences.
• Continuously improve administrative processes.

Preferred Candidate:

• Proven experience as an executive secretary or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle sensitive information with discretion.
• Fluency in English is required.
• A Bachelor’s degree in Business Administration or a related field is preferred.

This position requires a professional with exceptional communication skills and a keen attention to detail. If you thrive in a fast-paced environment and are committed to excellence in your work, we want to hear from you!

Join a Leading Event Ticketing Platform
Are you looking for a rewarding opportunity where you can make a significant impact? At *******, Saudi Arabia's premier event ticketing and experience booking platform, we are dedicated to providing exceptional service and innovative solutions for mega events, achieving over 2 billion in sales. We are currently seeking a Senior Executive Secretary to support our Chief Executive Officer (CEO).

Position Overview:
This pivotal role involves providing high-level administrative support to the CEO, thereby enabling focus on strategic priorities. As a trusted liaison, you will manage the flow of information and ensure optimal communication between the CEO and stakeholders.

Key Responsibilities:

• Executive Support:
  • Manage and prioritize the CEO’s complex calendar.
  • Screen and respond to incoming communications.
  • Prepare agendas, briefing materials, and meeting minutes.
  • Coordinate travel arrangements and expense reporting.
• Stakeholder Management:
  • Liaise between the CEO and senior leadership, board members, and clients.
  • Maintain confidentiality and handle sensitive information.
  • Draft correspondence and presentations on behalf of the CEO.
• Operational Efficiency:
  • Proactively manage the CEO’s priorities and workflow.
  • Follow up on action items for accountability.
• Governance and Compliance:
  • Assist in preparing board materials and maintaining corporate records.
  • Coordinate with Legal, Finance, and HR on documentation.

Requirements:

• 5+ years of experience supporting C-level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Proficient in Microsoft 365, Google Workspace, and productivity tools.
• Bachelor’s degree preferred; equivalent work experience considered.

If you want to work in a dynamic environment that values innovation and growth, apply today!