Office & Admin Jobs for Fresh Graduates

• Entering data from various sources such as questionnaires and reports.
• Verifying the accuracy and integrity of the entered data.
• Organizing data according to specified criteria.
• Classifying information into appropriate categories.
• Creating and updating databases.

• Enter and retrieve information from computer databases.
• Update records, reservations, and respond to inquiries from guests.
• Operate standard office equipment, prepare documents, and maintain filing systems.
• Handle incoming and outgoing mail, including distribution and date stamping.
• Provide excellent customer service and assist individuals with disabilities.

• Strong communication skills.
• Ability to maintain confidentiality and ensure a professional appearance.
• Meet and exceed guest service standards.

• Enter and retrieve information from computer databases.
• Update records, reservations, and respond to inquiries from guests.
• Operate standard office equipment, prepare documents, and maintain filing systems.
• Handle incoming and outgoing mail, including distribution and date stamping.
• Provide excellent customer service and assist individuals with disabilities.

• Strong communication skills.
• Ability to maintain confidentiality and ensure a professional appearance.
• Meet and exceed guest service standards.

• Conduct regular inventory checks and scans.
• Ensure accuracy in inventory records.
• Collaborate with team members to improve inventory processes.

• Bachelor's Degree.
• Strong attention to detail and organizational skills.
• Ability to work full-time in an office environment.

• Review and analyze real estate documents: Extract key data such as owners, boundaries, geographic locations, and property descriptions from contracts and paper documents.
• Update and verify: Monitor updates that may occur in real estate data and verify indexes to ensure they are error-free.
• Ensure confidentiality: Handle data with care and follow security protocols to protect property ownership information.

• High school diploma or higher.
• Available for Saudi nationals only.

• Answer phone calls and redirect them when necessary.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos, and forms.
• File and update contact information of employees, customers, suppliers, and external partners.
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Make travel arrangements.
• Document expenses and hand in reports.
• Undertake occasional receptionist duties.

Job Description: Administrative Assistant (Remote Work)

Job Title: Administrative Assistant
Work Location: Remote (with the need to attend meetings or appointments when necessary)
Reporting: Works directly with the CEO

General Description:

The administrative assistant plays a pivotal role in organizing and managing all administrative processes surrounding the CEO, ensuring smooth and efficient workflow. Their role includes arranging and following up on tasks, coordinating between different departments, and communicating with clients and other companies, as well as preparing reports and submitting them to the CEO.

Duties and Responsibilities:

1. Organizing the CEO's schedule:

Scheduling meetings and organizing appointments.

Preparing and distributing agendas.



2. Following up on administrative tasks:

Monitoring the implementation of assigned tasks by various departments and ensuring their completion on time.

Providing periodic reports on workflow.



3. Internal and external coordination:

Communicating with administrative departments to facilitate workflow.

Coordinating with clients and other companies regarding meetings and agreements.



4. Preparing reports and documents:

Collecting and analyzing data and preparing detailed reports.

Submitting periodic reports to the CEO with appropriate recommendations.



5. Supporting meetings and gatherings:

Attending meetings and taking minutes when necessary.

Supervising the organization of company meetings and special events.



6. Performing other tasks as directed by the CEO.



Requirements and Qualifications:

Certificates: Bachelor's degree in management or equivalent.

Experience: Previous administrative work experience (not less than two years).

Skills:

High organizational and time management skills.

Proficient in using Microsoft Office programs and remote work tools.

Excellent written and verbal communication skills.

Ability to solve problems and make decisions quickly.



Nature of Work:

Primarily remote work.

Flexibility to attend meetings or appointments in person as needed.


Features:

A flexible and supportive work environment.

Opportunity for professional development and continuous learning.


If you see yourself as suitable for this position, please send your resume with a cover letter outlining your suitability for the required role.

• Taking dictated notes in shorthand.
• Copying correspondence, reports, and meeting minutes, reviewing, and formatting them according to office standards.
• Receiving phone calls from employees and external clients, sorting, and directing them.
• Receiving voicemail messages, answering callers