Office & Admin Jobs for Fresh Graduates

Join Our Team as an Administrative Assistant
We are seeking a dedicated and organized Administrative Assistant to support the daily operations of the Water and Energy Academy. This role involves crucial administrative tasks that contribute to the efficiency and effectiveness of our operations.

Key Responsibilities:

• Follow up on administrative decisions made by the direct manager.
• Organize and manage daily postal and appointment schedules.
• Execute administrative tasks related to workflow.
• Coordinate and organize meetings for the direct manager.
• Open and sort physical and email correspondence as directed by the manager.
• Handle inquiries and phone calls, manage documentation efficiently.
• Maintain files for easy retrieval.
• Participate in meetings, document minutes, and distribute them as required.

Salary: 40004001 Saudi Riyals (SR)
Location: Medina, Saudi Arabia
Qualifications:

• Minimum secondary school education.
• Proficiency in Arabic (advanced), and preferred in English (advanced).

Join Air Products as an Administration Assistant!
At Air Products, our mission revolves around addressing the world's critical energy and environmental sustainability challenges. We pride ourselves on being the safest, most diverse, and profitable industrial gas company globally.

About the Role:
Your role as an Administration Assistant will involve providing multi-faceted support to the Project Director and Project Managers. Your responsibilities will include coordinating with various JIGPC entities to ensure that project activities follow the scheduled execution plan.

Key Responsibilities:

• Preparation of Services PR, Materials Requisition, and material codes;
• Processing of routine documents including employee timesheets and travel requests;
• Coordination for required gate passes and ID processing;
• Arranging meetings for team members as needed;
• Team events planning for activities such as town hall gatherings;
• Mobility support for site visits if required.

Requirements:
We are looking for candidates who possess knowledge in ERP systems (especially SAP), document control platforms, and familiarity with the Absher platform. Proficiency in Microsoft Office programs, particularly Word, PowerPoint, and Excel, is required. Experience with Sharepoint management is a plus. A valid driver's license for vehicle operation in Saudi Arabia is also desirable.

Join Ebara Elliott Energy as an Administrative Assistant!
We are seeking a highly organized and proactive Administrative Assistant to support our operations at the Dammam office. In this role, you will be the backbone of the Repair Facility, ensuring smooth operations and effective communication throughout the organization.

Key Responsibilities:

• Assist with Repairs Team paperwork and maintain organization of files.
• Manage bookings for flights and local transportation for staff.
• Receive deliveries and maintain accurate records.
• Greet guests and facilitate their connection with relevant staff.
• Procure and manage stationery supplies for the department.
• Monitor and update preventative maintenance schedules.
• Ensure equipment certifications are current and coordinate with sellers.
• Track replacement supply needs related to operations and safety.
• Communicate with suppliers to address workshop requirements.
• Attend internal repair meetings and record minutes, updating progress accordingly.

Position Details:
This is a full-time, permanent position requiring on-site work five days a week in Dammam, Saudi Arabia.

About Ebara Elliott Energy:
Customers around the world trust Elliott for precision engineering and unparalleled service in the energy sector. Our work is crucial in manufacturing and servicing advanced rotating equipment, playing a significant role in numerous industries including petrochemical and oil & gas.

Join Our Team as an Assistant Manager!
We are looking for a dedicated and proactive Assistant Manager to support the administrative functions at Majestic International Company. This role involves assisting the direct supervisor in executing administrative decisions and organizing daily tasks.
Key Responsibilities:

• Implement administrative instructions issued by the direct supervisor and follow up on their execution.
• Open, sort, and distribute physical mail, and manage electronic correspondence as directed.
• Handle printing tasks, respond to inquiries, and manage phone calls and files efficiently.
• Maintain transactions and manage files smoothly for easy reference.
• Coordinate and organize meetings for the direct supervisor and the organizational unit, participate in these meetings, and document minutes for distribution.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretary.

Preferred Certifications:

• (CCNA) Cisco Certified Network Assistant
• California Certification (SPHR-CA)
• Human Resources Management Certificate (CAME - HRMC)
• Certified Financial Analyst (CFA)
• Saudi Professional License for Lawyers (SASL)

Languages:

• Arabic: Advanced
• English: Advanced
• French: Advanced
• Spanish: Advanced
• Filipino: Advanced

Skills:

• Customer Service: Advanced
• Email Management Software: Advanced
• Office Machines: Advanced
• Scheduling Visits: Advanced
• Writing: Advanced
• Typing: Advanced
• Meeting Coordination: Advanced
• Responsibility: Advanced
• Work Management: Advanced
• Responding to Customer Inquiries: Advanced

About the Role:
We are seeking a dedicated Administrative Assistant to join our team at Finnacle. As a multinational business consulting firm based in the GCC, we provide a range of professional services to assist businesses in navigating the complexities of the market.

Key Responsibilities:

• Assist in translating and proofreading documents.
• Coordinate effectively with Arabic and European clients.
• Work primarily from home with office visits required 12 times a month.
• Requirements include strong command of written and verbal English and Arabic.
• Candidate should reside in Riyadh and be able to join immediately.

Join ACWA Power as a Secretary!
We are seeking a dedicated individual to implement the approved performance management process and ensure alignment with the organization's goals. As a Secretary, you will:

• Understand and act as an Internal Consultant regarding the compensation philosophy.
• Assist Line Managers with salary adjustments, promotional increases, and pay-for-performance programs.
• Manage queries related to the defined compensation strategy.

Be part of a company that is leading the transition to a carbon-free future and impacting millions of lives through essential power and water delivery.

Join Our Team as an F&B Admin Assistant!
At Marriott International, we are committed to providing exceptional and tailored experiences at our luxurious properties. As an F&B Admin Assistant at The St. Regis Riyadh, you will play a vital role in ensuring smooth operations and exceptional service delivery.

Key Responsibilities:

• Enter and retrieve information in computer databases; update records and answer guest inquiries.
• Operate standard office equipment and maintain filing systems.
• Prepare various documents including letters and memos.
• Handle incoming and outgoing mail efficiently.
• Ensure professionalism and confidentiality at all times.
• Provide superior customer service; welcome and assist guests accordingly.
• Support team members and maintain positive working relationships.

Key Requirements:

• Exceptional communication skills; ability to interact professionally.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks efficiently.
• Willingness to assist team and adapt to varying duties.

About Marriott International:
We encompass a portfolio of approximately 9000 properties across 30 leading brands globally, known for our commitment to excellence and diversity. Explore a rewarding career at St. Regis and be part of a company that values inclusivity and dedicated service.

Join Our Team!
Delta Plus Trading Company is seeking a talented Data Entry and Marketing Specialist. We are looking for a Saudi female candidate to handle data entry tasks along with marketing and accounting responsibilities at our office located in Al-'Aziziyyah, Riyadh.

Key Responsibilities:

• Efficiently enter and manage data in the company systems.
• Assist in marketing initiatives and campaigns.
• Support accounting processes and maintain financial records.

If you possess the required skills and are eager to be part of our team, please reach out to us. We look forward to welcoming you!

Join Assembly as an Office Manager!
Stagwell is a dynamic advertising services company looking to expand its Operations team in Riyadh. We are in search of a dedicated Saudi national who can thrive in a fast-paced office environment.

Responsibilities:

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct incoming phone calls, emails, and other inquiries.
• Schedule appointments, meetings, and handle basic administrative tasks.
• Coordinate with various departments to ensure smooth operations.
• Book flights and hotels for staff and clients.
• Maintain equipment trackers (monitors, headsets, etc.).
• Manage office snack supplies.
• Arrange shipments via FedEx with accurate receiver details.
• Submit utility and service invoices to the accounts team.

Qualifications:

• Bilingual in Arabic and English.
• Excellent communication and interpersonal skills.
• Proficiency with MS Office to efficiently manage tasks.
• Ability to adapt to different tasks and prioritize workload.
• Strong organizational and multitasking skills.

Become a part of a company that is reshaping the marketing landscape. Apply now if you are ready to take on this exciting challenge!

Join Milliman as an Administrative Assistant!
As a key player in our organization, you will support our managers and employees while maintaining a smooth operational flow of our administrative activities.

Responsibilities:

• Perform a variety of administrative and clerical tasks.
• Assist in daily office needs.
• Manage general administrative activities.

Be part of a globally recognized firm specializing in actuarial and consulting services.

Join Helmerich & Payne as an Administrative Assistant!
At H&P, our people are our strength. We are looking for a motivated Administrative Assistant to join our team in Al Khobar.
Key Responsibilities:

• Arrange travel and accommodations for rotators and visitors.
• Produce and distribute correspondence memos and letters.
• Order front office supplies and keep inventory of stock.
• Keep updated records of office expenses and costs.
• Assist colleagues with various administrative tasks.
• Greet and welcome guests as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area.
• Provide accurate information in-person and via phone/email.
• Maintain office security by following safety procedures.
• Update calendars and schedule meetings.
• Manage office janitorial services.

Knowledge, Skills, and Abilities Required:

• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.
• High school diploma or equivalent; college degree preferred.

Working Relationships:
Internal: Regular contact with all levels of employees and management. External: Contact with outside services, vendors, clients, job applicants, and visitors.

Thank you for your interest in joining our team!

Join HSB - Hartford Steam Boiler as an Office Administrative Assistant!
We are looking for a dedicated individual to support our team in Al Jubayl, Saudi Arabia. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our day-to-day activities.

Key Responsibilities:

• Organize office and assist associates on daily activities.
• Arrange meetings and appointments.
• Provide support in arranging hotels for company training events.
• Perform OFAC checks for new customers.
• Assist AM with D365 data entry.
• Serve as backup during AM's PTO/leave.
• Prepare and email contracts to customers (cc: AM).
• Execute contracts with dual control.
• Contract filing to SharePoint and local archive.
• Update contract tracking log on SharePoint.
• Notify finance to create an NAV job card.

Join us in our mission to provide tailored risk solutions to our clients and contribute to the optimization of equipment reliability and efficiency.

Join FedEx as an Executive Assistant! We are looking for a highly organized and detail-oriented Executive Assistant to provide professional, efficient, and confidential secretarial and administrative services for one or more members of our management team.

Responsibilities:

• Administrative support including diary management and workload planning
• Travel management and office management
• Preparation of reports and presentations

Requirements:

• Strong accuracy and attention to detail
• Excellent influencing and persuasion skills
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Good numerical skills

The FedEx company culture embraces diversity, equity, and inclusion, and offers growth opportunities for everyone. Come be a part of our remarkable team that prioritizes people first!