Administrative Control Specialist Jobs in Riyadh

• Monitor daily stock balances across warehouses and retail branches.
• Ensure accurate recording of all stock movements (receiving, transfers, returns, damages).
• Maintain optimal stock levels to prevent shortages or overstock situations.
• Track slow-moving and fast-moving perfume items and provide actionable insights.
• Coordinate stock transfers between branches to ensure balanced availability.
• Conduct regular cycle counts and participate in annual stock counts.
• Monitor stock allocation for online orders and fulfillment centers.

• Bachelor’s degree in Accounting, Finance, Data Analytics, Business Administration, or a related field.
• Minimum of 5 years’ experience in retail inventory control or warehouse operations.
• Experience in perfumes, cosmetics, FMCG, or luxury retail is highly preferred.
• Strong understanding of warehouse operations and replenishment planning.
• Proficiency in Power BI for inventory analysis and dashboards.

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, drafting outgoing and incoming correspondence.
• Document preparation: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming top management visitors and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
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• Managing executive-level administrative tasks such as scheduling meetings and managing calendars.
• Handling correspondence and ensuring efficient communication between internal teams and external stakeholders.
• Preparing and processing expense reports.
• Organizing travel arrangements and maintaining organized records and documentation.
• Providing high-quality executive support in day-to-day operations.

• Proven experience in Executive Administrative Assistance and Executive Support.
• Strong proficiency in preparing and managing Expense Reports.
• Excellent communication skills, both written and verbal.
• Demonstrated expertise in Administrative Assistance including scheduling and documentation.
• High level of organizational skills and attention to detail.
• Proficiency in MS Office Suite.
• Ability to handle confidential information and maintain discretion.
• Previous experience in a similar role within a consulting or professional services environment is a plus.

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

• Managing and organizing appointments, meetings, and professional commitments.
• Preparing meeting minutes and following up on the implementation of decisions and recommendations.
• Preparing concise and accurate executive reports for management.
• Managing official correspondence in Arabic and English.
• Organizing and archiving contracts, documents, and technical and administrative papers.
• Following up on ongoing projects and preparing periodic reports on work progress.
• Coordinating with departments, external parties, partners, and suppliers.
• Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

• Practical experience in managing executive offices, project management, or executive support for senior management.
• High skills in organization, follow-up, and priority management.
• Fluency in English, both spoken and written.
• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Excellent ability to prepare reports and presentations.
• Complete confidentiality in handling information.
• A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

• Experience in large real estate projects
• Experience in technology and digital transformation projects.
• Good understanding of data center projects.
• Familiarity with network systems and technical infrastructure.
• Knowledge of security monitoring systems (CCTV) and low current systems.
• Ability to read and understand contracts, appendices, and scope of work.
• Experience in following up with suppliers, contractors, and consultants.
• Familiarity with project management basics and preparing follow-up schedules.
• Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
• Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

1. Updated CV.
2. Expected salary.
3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

1. An executive summary. The main risks or challenges. Recommendations. Required actions.
2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted