Administrative Control Specialist Jobs in Riyadh

• Manage and organize calendars, appointments, meetings, and travel arrangements for senior management.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Prepare official letters, correspondence, and administrative documentation.
• Receive visitors and guests and coordinate meetings.
• Monitor projects and tenders through the Etimad platform and prepare related status reports and outcomes.
• Perform daily administrative and secretarial duties.

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Proficiency in Microsoft Office applications.
• Knowledge of the Etimad platform.
• Strong organizational, coordination, and communication skills.
• Ability to work under pressure and flexibility in working hours.

• Support in managing the VP’s calendar and scheduling meetings.
• Assist in preparing documents, reports, and presentations.
• Coordinate meetings and take minutes when required.
• Support internal communication with HR teams and other departments.

• Fresh graduate in Bachelor’s degree or Diploma (Business Administration or related field).
• Good communication skills in English.
• Strong organizational skills and willingness to learn.
• Ability to work in a team environment.

• Completion of courses or certifications in Executive Secretarial or Administrative Support.

• Time management.
• Communication.
• Attention to detail.
• Professional attitude.

• Responsible for providing administrative and executive support to senior management, organizing appointments and meetings, preparing correspondence and reports, managing communications, and daily follow-up to ensure business operations run efficiently and professionally.
• 
  
• Requirements.
• • Proficiency in English at an excellent level (spoken and written) – a prerequisite.
• • At least two years of experience in executive secretarial or administrative work.
• • High skills in organization, time management, and communication.
• • Proficient in using Microsoft Office programs.

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, and drafting outgoing and incoming correspondence.
• Preparing documents: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming visitors to senior management and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
• 05********

• Prepare briefing materials and presentation packages for senior leadership meetings.
• Manage the Vice President’s calendar and resolve scheduling conflicts.
• Handle incoming communications and maintain secure filing systems.
• Coordinate domestic and international travel, including visa processing.
• Conduct market research and produce concise reports to support business operations.

• Bachelor’s degree in Business Administration or related field.
• Minimum of 1 year of experience supporting senior executives.
• Strong organizational skills and ability to manage competing priorities.

• Run inventory reports daily, weekly, or monthly and perform detailed analyses of item performance.
• Develop enhancements to the inventory reporting structure for accuracy and consistency.
• Identify high and low turnover inventory items and maintain communication with respective teams.
• Control inventory adjustments and conduct price variance analysis.
• Conduct diligent investigations to resolve system-related issues.
• Ensure high levels of customer service both internally and externally.
• Drive the stock audit process from planning to execution.
• Manage stock items accurately in aLS and SAP to ensure 100% alignment.

• Achieve defined shrinkage targets each year.
• Ensure all uniforms & damages are adjusted monthly.
• Close investigations within 48 hours.
• Maintain monthly system alignment results between 98%-100%.

• Advanced proficiency in MS Office Suite.
• Fluency in both English and Arabic.

• Manage the executive calendar, schedules, and travel arrangements.
• Prepare and update presentations, reports, and correspondence.
• Screen and respond to calls and emails while handling confidential information.
• Coordinate meetings and track action items and deliverables.
• Support event planning and undertake additional projects as assigned.

• Bachelor’s degree or equivalent experience.
• 3–5 years of experience in supporting senior leadership.
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication abilities.
• Professionalism and a high level of confidentiality.
• Proficiency in Microsoft Office Suite.

• Prepare and maintain project schedules and timelines.
• Coordinate between different departments (Marketing, Procurement, Finance, Suppliers, etc.).
• Monitor task execution and ensure deliverables are completed on time.
• Organize meetings and prepare meeting minutes.
• Prepare and submit periodic project progress reports.
• Follow up on contracts, proposals, approvals, and project-related documentation.
• Identify potential risks, delays, and issues, and escalate them to management when necessary.
• Coordinate with suppliers, vendors, and external partners.
• Maintain and organize all project documentation and records.