Full-time Administrative Control Specialist Jobs for Students for Fresh Graduates in Riyadh

About the Role

Mace, a leading consultancy and construction company, is seeking a Document Controller to join their team in Riyadh, Saudi Arabia. This role is integral to a significant program within Saudi Arabia, focused on a mixed-use development that includes sports facilities, entertainment, arts, and associated infrastructure. As a key delivery partner, Mace requires experienced professionals to support integrated teams throughout all project phases. The Document Controller will be responsible for the accurate and timely administration and information management of project documentation, ensuring all records are controlled, filed, sorted, and retrievable in both electronic and hard copy formats.

This position offers an opportunity to contribute to a high-profile project within a dynamic environment. Mace is committed to fostering a diverse and inclusive working environment and welcomes applications from all qualified candidates.

Key Responsibilities

• Ensure all project information is managed in strict accordance with Mace procedures and project system standards.
• Oversee the onboarding process for new staff and external parties onto project information systems.
• Manage quality checks for all incoming project documentation to ensure accuracy and compliance.
• Create and maintain effective distribution groups to facilitate seamless information flow across project teams.
• Maintain the project work package matrix and ensure accurate assignment of all associated documents.
• Generate and deliver in-app reports to provide essential support to project teams.
• Administer user access and permissions across all relevant project systems.
• Safeguard key project processes, including Requests for Information (RFIs), while actively supporting Mace's net zero carbon transition initiatives.

Qualifications and Requirements

• Possess sound knowledge of project information systems, with a strong preference for experience with Aconex.
• Demonstrate a basic understanding of construction processes and workflows.
• Proven experience in managing key construction information management procedures.
• Exhibit highly organized work habits with the ability to effectively coordinate and guide others.

Required Skills

• Project Information Systems
• Aconex
• Construction Processes
• Construction Information Management Procedures
• Organization
• Coordination
• Guidance

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Flexible and hybrid working options may be discussed if suitable for the role.

About the Role

Beckman Coulter Diagnostics is seeking a dedicated Inventory Control Analyst to join its team in Riyadh, Saudi Arabia. This role is essential for ensuring the accuracy, control, and governance of inventory within warehouse operations. The Inventory Control Analyst will focus on maintaining alignment between system records and physical stock, implementing disciplined counting routines, and managing adjustments and scrap in accordance with company standards. By providing data-driven visibility and fostering cross-functional coordination, this position is key to enabling reliable customer fulfillment.

This is a full-time opportunity to contribute to a company that accelerates the real-life impact of science and technology, partnering with customers globally to solve complex challenges.

Key Responsibilities

• Generate comprehensive inventory and stock movement visibility reports using Oracle / OBI, translating data into actionable insights to enhance accuracy, availability, and flow.
• Perform ABC/XYZ segmentation on current stock-on-hand to define and refine the cycle count strategy, including scope, frequency, and prioritization.
• Prepare Last Movement / Aging views to identify slow-moving and non-moving inventory, enabling selection for cycle counting and spot checks.
• Plan, schedule, and coordinate cycle counts, reconciliations, and spot audits in collaboration with Inbound/Outbound Operations to ensure high execution quality and minimize operational disruption.
• Investigate and resolve discrepancies between physical inventory and system records, driving root-cause analysis and implementing preventive actions with the operations team.
• Prepare detailed inventory control reports and secure necessary approvals for inventory adjustments, ensuring compliance, traceability, and audit readiness.
• Maintain full governance over the scrap process, including allocation, approvals, system disposition, and physical handling, to ensure clean records and controlled execution.
• Track scrap-related dispatches and coordinate the retrieval of vendor invoices to support accurate financial closure and maintain documentation integrity.

Qualifications and Requirements

• Proven ability to generate inventory and stock movement visibility using Oracle / OBI.
• Experience in translating reporting data into actionable improvements for inventory accuracy, availability, and flow.
• Proficiency in performing ABC/XYZ segmentation for stock-on-hand to inform cycle count strategies.
• Experience in preparing Last Movement / Aging views to identify slow-moving and non-moving inventory.
• Capability to plan, schedule, and coordinate cycle counts, reconciliations, and spot audits with operational teams.
• Demonstrated ability to investigate and resolve inventory variances, including root-cause analysis and preventive action implementation.
• Experience in preparing inventory control reports and securing approvals for adjustments.
• Proficiency in managing the governance of scrap processes, including allocation, approvals, and system disposition.
• Experience in tracking scrap-related dispatches and coordinating vendor invoice retrieval.
• Strong understanding of warehouse operations, including inbound and outbound logistics.
• Familiarity with customer support and order fulfillment processes.
• Experience working with Finance / Controllership departments.
• Understanding of Quality assurance principles as needed.
• Experience collaborating with Procurement and vendors.

Required Skills

• Oracle / OBI
• Inventory Accuracy
• Cycle Counting
• Data Analysis
• Root Cause Analysis
• Reporting
• Compliance
• Inventory Control
• Warehouse Operations
• Customer Fulfillment

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within warehouse operations and collaborating with various internal departments.

About the Role

Gartner is seeking a professional and organized Receptionist to serve as the welcoming face of our Riyadh office. This role is crucial in fostering strong relationships with associates and clients, ensuring a positive and efficient experience from the moment they arrive. The Receptionist will act as a central communication hub, managing visitor interactions and supporting various office operations to maintain a seamless work environment. As a key member of the team, the Receptionist will embody Gartner's commitment to excellence and contribute to the smooth functioning of daily operations.

Key Responsibilities

• Promote and cement strong relationships with clients upon their arrival at the reception area.
• Answer the telephone in a clear, positive, and professional manner to ensure excellent customer care for all inquiries.
• Ensure all visitors to Gartner are made welcome, ascertain their requirements, and assist them with general information or direct them to the appropriate person.
• Ensure all visitors and associates follow and adhere to the visitor management system.
• Assist associates in adhering to the different technology platforms being introduced for office space and security systems.
• Function as the central communication link between all associates, visitors, and the real estate team.
• Coordinate new hires and terminations, including conducting inductions, preparing welcome kits, allocating lockers, and issuing building access cards.
• Process supplier invoices within Coupa.
• Process and coordinate courier and mail requests.
• Process requests for business cards, staff name tags, and other print materials.
• Process and coordinate all hospitality requests, including catering and room setups.
• Conduct office supply audits, ensuring efficient purchasing and storage of office and pantry supplies.
• Understand the operation and maintenance of office equipment such as coffee machines, dishwashers, microwaves, and refrigerators.
• Provide backup support within the staffing structure and perform duties of other Global Real Estate (GRE) team members during absences to ensure continuity of service.
• Work closely with the real estate team for the effective delivery of services from Reception.
• Contribute to the effective administration of office processes, including maintenance scheduling, upkeep, and presentation of the office.
• Consult with associates and external customers/visitors to meet the aims and objectives of the position and provide a holistic service.
• Work closely with building management, other vendors, and teams for daily office operations, raising tickets where applicable.
• Be responsible for the delivery of elevated levels of customer care and service within the reception and common use office areas.
• Coordinate associate requests to provide a supporting role for their office activities and facility usage.
• Maintain the reception and office areas in a clean, functional, and safe condition.
• Assist with the coordination and cleaning of kitchen/pantry areas and equipment for daily use, including restocking pantry and other consumable items.
• Manage the upkeep of meeting rooms, ensuring they are refreshed, chairs are repositioned, and other cleaning and maintenance activities are addressed after each use.
• Demonstrate diligence in inspecting, recording, escalating, and resolving cleaning, repair, and maintenance activities, following daily procedures, manuals, and checklists.
• Incorporate an understanding of Customer Relationship Management to enhance customer satisfaction with provided services.

Qualifications and Requirements

• Previous reception and office coordination experience is preferred.
• Experience in hotels, restaurants, or airlines (*, Host, Customer Services, Passenger Services) is highly advantageous.
• Demonstrated experience with continuous improvement initiatives.
• Ability to work overtime as needed in a fast-paced environment.
• Ability to effectively interact with all levels within the team.

Required Skills

• Excellent spoken and written communication skills.
• Proficiency in MS Word and MS Excel.
• Exceptional telephone manner, interpersonal, and communication skills.
• Initiative-taking ability, with the capacity to work independently with minimal direction.
• Highly organized with strong collaboration skills.
• Elevated level of flexibility and a strong work ethic.
• Ability to multi-task and prioritize tasks effectively.
• Maintain an elevated level of integrity when overseeing confidential documents and information.
• Friendly and confident personality.
• Understanding and application of Customer Relationship Management principles.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia. Gartner is committed to providing equal employment opportunities to all applicants and employees. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation.

About the Role

Mace is a global company specializing in shaping, building, and managing complex projects. We combine construction expertise with consultancy services to unlock potential and redefine project ambitions. This is an opportunity to join a significant program in Saudi Arabia, focusing on major mixed-use developments, including sports, entertainment, and arts facilities, alongside associated infrastructure.

As a Reporting Specialist, you will support the delivery of PMO and Project Controls services within the Planning Centre of Excellence. This role is specifically for Saudi Nationals and offers the chance to contribute to a high-profile project under the guidance of senior professionals.

Key Responsibilities

• Support the delivery of PMO and Project Controls services across assigned projects within the Planning Centre of Excellence, operating under the guidance of senior professionals.
• Contribute to the implementation of PMO and Project Controls frameworks and methodologies, including Earned Value Management (EVM), ensuring alignment with the Mace Control Centre, client requirements, and relevant governance standards.
• Build effective working relationships with client representatives and support the integration of core disciplines, including planning and risk management.
• Assist with the preparation of monthly reporting packs, facilitating performance reviews and providing analysis on project performance.
• Collaborate towards the common goal of net zero carbon transition, sharing responsibility for the proactive identification and management of associated carbon emissions and reductions during work delivery.

Qualifications and Requirements

• Possess a relevant degree or equivalent qualification.
• Be progressing towards chartership with a recognized professional body and demonstrate ongoing professional development.
• Have proven PMO and Project Controls leadership experience on complex projects.
• Demonstrate proven leadership in health, safety, and wellbeing, with the ability to deliver measurable outcomes and embed best practice.
• Possess strong knowledge and application of relevant legislation within complex organizational environments.
• Be an effective communicator with strong analytical capabilities and the ability to engage, influence, and build trusted stakeholder relationships.
• Meet the necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience on high-valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.

Required Skills

• PMO (Project Management Office)
• Project Controls
• Earned Value Management (EVM)
• Planning
• Risk Management
• Reporting
• Health, Safety, and Wellbeing
• Communication
• Analytical Capability
• Stakeholder Relationship Management

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. Mace is an inclusive employer and welcomes applications from a diverse range of candidates. We are open to discussing part-time, flexible, and hybrid working options if suitable for the role.

About the Role

The Olayan Group's General Trading Company (GTC) is seeking a meticulous and detail-oriented Credit & Collections Coordinator to join their team in Riyadh, Saudi Arabia. This role is vital in supporting the credit control function by ensuring accurate and timely application of customer collections, diligent monitoring of customer accounts, and effective management of balance confirmations. This position primarily contributes to the preparation of necessary financial provisions and assists in optimizing collection performance, aiming to mitigate credit risk and enhance the company's cash flow through the maintenance of accurate financial records.

Key Responsibilities

• Accurately and promptly apply customer collections and payments within the ISELL system.
• Monitor daily collection activities and proactively follow up with sales representatives to ensure timely remittances.
• Escalate any collection delays or cash handling exceptions to the relevant management for necessary action.
• Review daily bank transactions to identify and reconcile any unallocated receipts, ensuring proper allocation.
• Reconcile customer open items and perform regular account reconciliations to maintain accuracy.
• Prepare customer balance confirmations and diligently follow up to achieve set targets.
• Calculate and prepare monthly Expected Credit Loss (ECL) provisions and support efforts to minimize these provisions.
• Contribute to the improvement of Days Sales Outstanding (DSO) through effective collection follow-up strategies.
• Actively participate in weekly collection review meetings, providing insights and updates.
• Process credit notes (DN), journal entries, and other necessary adjustments in a timely manner.
• Effectively coordinate with sales teams regarding collection status and confirmation processes.
• Communicate directly with customers to resolve any discrepancies identified during reconciliation processes.
• Work collaboratively with accounting, finance, and credit control teams to ensure smooth operations.
• Support internal and external audit requirements by providing necessary documentation and information.
• Prepare daily collection reports to track performance and identify trends.
• Generate monthly reports for Expected Credit Loss (ECL) provisions for management review.
• Track and report on Days Sales Outstanding (DSO) performance metrics.
• Monitor the progress of balance confirmation activities.
• Prepare collection review reports and maintain action trackers for items requiring follow-up.
• Perform additional duties as assigned by management to support departmental objectives.

Qualifications and Requirements

• A Bachelor's degree in Finance and Accounting is required.
• A minimum of 1 to 2 years of experience in credit control, accounts receivable, or collections is essential.
• Experience in a distribution environment is preferred.

Required Skills

• Proficiency in credit control principles and practices.
• Strong understanding of accounts receivable processes.
• Experience in collections operations.
• Ability to maintain accurate financial records.
• Skill in performing reconciliations.
• Competence in report generation and analysis.

Job Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 0-1 years of experience and presents an opportunity for career development within a reputable organization in the Saudi market.