Full-time Administrative Control Specialist Jobs in Riyadh

We are looking for an experienced Inventory and Stocktaking Specialist to join our team, where they will be responsible for ensuring the accuracy of inventory records and efficiently carrying out periodic stocktaking operations. The role requires strong analytical skills and the ability to work with various inventory management systems.

**Tasks and Responsibilities:**

* Monitor inventory levels and identify material needs.
* Conduct periodic and annual stocktaking operations and ensure the matching of physical balances with records.
* Prepare detailed reports on inventory movement and any discrepancies discovered.
* Collaborate with other departments to ensure the smooth flow of materials.
Experience with Fresha software is essential

• Greet visitors and manage front desk operations.
• Answer and direct phone calls efficiently.
• Handle appointment scheduling and administrative tasks.
• Assist clients with inquiries and provide excellent customer service.
• Maintain organization and a welcoming atmosphere in the office.

• Strong phone etiquette and effective communication skills.
• Proficiency in clerical tasks such as filing, scheduling, and data entry.
• Ability to work collaboratively in a team setting and manage multiple tasks.
• Prior experience in a similar role is preferred but not required.
• High school diploma or equivalent.

About the Role

Nova M Hotel - Edge by Rotana is seeking a Human Resources Clerk to join their team in Riyadh, Saudi Arabia. This role is essential for the efficient operation of the HR department, focusing on the meticulous processing and management of employee documentation and governmental relations tasks. The ideal candidate will be dedicated to providing exceptional service and contributing to employee needs.

As a Human Resources Clerk, you will perform a variety of administrative duties, collaborating closely with the Government Relations Officer/Coordinator to ensure compliance with all legal and administrative requirements for employees. This position demands a high level of organization, attention to detail, and the capacity to manage multiple tasks effectively.

Key Responsibilities

• Assist the Government Relations Officer/Coordinator in preparing and processing applications for visas, permits, registrations, and renewals.
• Monitor expiry dates of employee documents, including visas and work permits, and manage timely renewal processes.
• Manage the issuance and control of employee lockers, maintaining accurate records and generating monthly summary reports.
• Issue copies of documents as required by employees.
• Input employee data and scan relevant documents into the CID system, ensuring regular updates and data transmission.
• Establish and maintain various filing systems, records, and databases of business contacts.
• Track pending items and manage personal employee files, ensuring appropriate follow-up actions are taken.
• Monitor passport expiry dates and initiate timely renewal processes.
• Oversee the renewal of registration licenses and permits.

Qualifications and Requirements

• A degree in a related discipline is required.
• Previous experience within the Human Resources field is preferred.
• Must be computer literate.
• Proficiency in a computerized payroll system is ideal.
• Fluent in English.
• The candidate should be helpful, self-motivated, and possess a positive attitude.
• Ability to think laterally and demonstrate strong social skills.
• Possess the presence to interact and deal with employees effectively at all levels.
• Exhibit a fair and friendly style, being easily approachable.
• Demonstrate an understanding of the job.
• Show a strong sense of taking responsibility.
• Exhibit the ability to recognize differences.
• Maintain a strong customer focus.
• Display adaptability in a dynamic environment.
• Be a strong team player.

Required Skills

• Government Relations
• Visa Processing
• Work Permit Processing
• Passport Renewal
• License Renewal
• Record Keeping
• Data Entry
• Filing Systems
• Database Management
• Computer Literacy
• Computerized Payroll System
• Interpersonal Interaction

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience. The company is Nova M Hotel - Edge by Rotana.

About the Role

IMbright, a center in Riyadh specializing in cognitive training and performance development for children and young adults, is seeking a Receptionist. The company is dedicated to transforming learning experiences through internationally accredited programs tailored to local needs, focusing on enhancing critical thinking, memory, focus, and processing skills. This full-time, on-site role is integral to the smooth daily operations of the center, ensuring an efficient and welcoming environment for clients and staff.

The Receptionist will serve as the primary point of contact for clients and will manage administrative tasks, coordinate schedules, and maintain organizational efficiency. This position is based at IMbright's Riyadh location: 6830 Uthman Ibn Affan Branch Rd, Alizdihar District, Riyadh, SA 12485.

Key Responsibilities

• Welcome and assist clients with a professional and friendly demeanor.
• Schedule and coordinate appointments for training sessions and consultations.
• Follow up on training sessions and monitor student attendance.
• Monitor the attendance of trainers and students to ensure operational continuity.
• Respond promptly and professionally to client inquiries via phone and in person.
• Oversee the daily operations of the center to ensure smooth functioning and efficiency.
• Provide comprehensive general administration support to the team.

Qualifications and Requirements

• Must be of Saudi Nationality.
• Possess a Bachelor’s degree or diploma in Management or a related field.
• Fluent in both spoken and written Arabic and English.
• Proficient in using office software, including MS Office Suite (Excel, Word, Outlook).
• Previous experience in an office environment is required.

Required Skills

• Strong communication skills and a commitment to adhering to working hours.
• Excellent organizational, time management, and multitasking abilities.
• Demonstrated leadership, problem-solving, and decision-making skills, particularly relevant to staff coordination and operational challenges.
• Keen attention to detail and the ability to handle confidential information with utmost professionalism.

Work Schedule and Compensation

This is a full-time, on-site position based in Riyadh, Saudi Arabia.

Working Hours:

• Sunday to Thursday: 1:00 PM – 9:00 PM
• Saturday: 9:00 AM – 5:00 PM

Salary:

• A monthly salary of SAR 5,500 is offered, which is inclusive of insurance, fees, transportation, and housing.
• Additional financial incentives and performance-based bonuses may be available.

Please note that both the working hours and the salary for this position are fixed and non-negotiable. Candidates who find these terms unsuitable are kindly requested not to apply.

About the Role

Novotel Hotels announces its need to hire a Receptionist in the "Differentiation" department to join the team in Riyadh, Saudi Arabia. As the first point of contact in the organization, you will play a key role in providing a welcoming environment for visitors, clients, and employees. This position requires exceptional organizational skills, strong communication abilities, and a commitment to providing excellent customer service in a fast-paced office environment.

Key Tasks and Responsibilities

• Welcome visitors, clients, and employees professionally and courteously.
• Answer incoming phone calls and direct them to the appropriate departments or individuals.
• Schedule and manage appointments using scheduling software while maintaining accurate calendars.
• Maintain the reception area in an organized, clean, and professional manner.
• Perform administrative tasks including mail distribution, data entry, and document management.
• Provide information about company services and direct inquiries to the relevant departments.
• Manage visitor logs and ensure compliance with security protocols.
• Support office operations by assisting with general administrative tasks as needed.
• Handle correspondence and maintain the confidentiality of sensitive information.
• Demonstrate professional communication standards in all interactions, both verbal and written.

Qualifications and Requirements

• Proven experience in a reception, customer service, or similar role requiring direct public interaction.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications and phone systems.
• Ability to multitask and prioritize in a busy work environment.
• Professional demeanor with a friendly and empathetic approach to customers.
• Ability to remain calm and handle multiple inquiries simultaneously.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Skills

• Reception
• Customer Service
• Organizational Skills
• Communication (Verbal and Written)
• Microsoft Office Suite
• Phone System Operation
• Scheduling Software Proficiency
• Appointment Management Systems
• Interpersonal Skills

Additional Information

Company: Novotel Hotels

Job Title: Receptionist - Differentiation

Location: Riyadh, Riyadh Region, Saudi Arabia

Required Experience: 0-1 year

Job Type: Full-time

Preferred Qualifications: Proficiency in both Arabic and English is preferred. Experience with scheduling software and appointment management systems is also preferred.

Work Environment: [Information about the team, hotel, or workplace culture will be included here, reflecting the specific environment.]

Note: Adjustments may be made according to specific local or legal requirements, such as work permits.

Our Commitment to Diversity and Inclusion: We are an inclusive company, and our goal is to attract, retain, and develop a diverse workforce.

About the Receptionist Role

Ghafari Associates is seeking a dedicated Receptionist to join our team in Riyadh, Saudi Arabia. This full-time position serves as the primary point of contact for the company, providing essential administrative support to various departments and ensuring a welcoming environment for all visitors. This role offers an opportunity to contribute to a global leader in architecture, engineering, and consulting.

Key Responsibilities

• Manage and direct calls through a multi-line phone system, screening and forwarding as appropriate.
• Greet visitors professionally and assist them with the check-in process.
• Provide administrative and clerical support to department heads.
• Assist with data entry and maintain accurate departmental records.

Required Qualifications

• High School Diploma is required.
• A minimum of two years of experience in a receptionist or administrative role is necessary.
• Proficiency in reading, writing, and speaking English is essential.

Essential Skills

• Demonstrated proficiency with Microsoft Office Suite.
• Competence in operating and managing a multi-line phone system.
• Excellent oral and written communication abilities.
• A positive and professional demeanor.
• Strong organizational and prioritization skills.

Work Location and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience.

About the Role

Napco National is seeking a diligent and organized Assistant Store Keeper to join their team in Riyadh. This full-time position is designed for individuals looking to develop their career in inventory and document management within a dynamic industrial environment.

Key Responsibilities

• Receive and meticulously sort documents from CSD officers, categorizing them by seriality, including canceled pick slips, gate passes, invoices, and credit notes.
• Accurately attach all Return to Vendor (RTV) documents with their corresponding credit notes.
• Provide copies of RTVs and credit notes to the sales and accounting teams on a weekly basis.
• Update the JDE system with receipt invoices through the Invoice Control application.
• Ensure all paperwork is stored in designated locations, safeguarding important documents.
• Respond to requests for file access and maintain a comprehensive log of all borrowed papers.
• Adhere strictly to company policies and confidentiality guidelines to protect data and information.

Qualifications and Experience

• 0-1 years of experience in a relevant role.

Required Skills

• Document sorting and organization.
• Data entry and system updates (JDE system experience is a plus).
• Attention to detail.
• Record keeping and logging.
• Adherence to policies and confidentiality.

Work Environment and Location

This is a full-time position based in Riyadh, Riyadh Region, Saudi Arabia. The role operates within Napco National's industrial environment.

About the Role

AstroLabs is a leading organization focused on facilitating market entry for high-growth companies into Saudi Arabia and the UAE. We provide comprehensive growth services, including business setup, co-working spaces, and recruitment, in collaboration with government and private sector partners to support key regional sectors and industry digitization. Our Riyadh office is a central hub for our operations and hosts a significant portion of our workforce. As a Community Ops Coordinator, you will be the primary point of contact for AstroLabs members and visitors at the main reception, playing a crucial role in delivering excellent customer service, resolving member issues, identifying potential leads, and ensuring the smooth operational flow of our space. We are looking for a proactive and engaging individual who embodies our motto, "Make it Happen," and is eager to contribute to our dynamic environment.

Key Responsibilities

• Manage the effective operation of the front of house and daily space operations.
• Operate the front desk, ensuring all members, prospective members, and guests receive a warm and professional greeting.
• Assist members and visitors with inquiries via phone, email, online chat, and walk-ins, as well as with deliveries, appointments, and requests.
• Provide members with the necessary tools and support for a seamless experience.
• Respond to and follow up on inquiries about AstroLabs, escalating issues and connecting individuals to the appropriate internal teams.
• Capture leads from calls, chat, and walk-ins, ensuring accurate recording.
• Handle supply purchases and deliveries for AstroLabs, including all consumables such as pantry and office supplies.
• Coordinate with service providers (cleaning, internet, security, maintenance) to ensure all facilities are in working order.
• Conduct routine checks to ensure all resources (printers, shared spaces, meeting rooms) are operational and the space is consistently clean.
• Maintain a concern log to identify and resolve issues promptly.
• Provide basic technology support, including printer setup, meeting room bookings, and account creation.
• Receive, distribute, and manage mail and courier shipments.
• Track and maintain all physical assets, including electronics and other resources.
• Schedule Training Room bookings for meetups and events.
• Manage the schedule of team members to ensure the space is adequately manned and serviced at all times.
• Manage cleaning staff.
• Support AstroLabs members' requests in a timely manner and route out-of-scope requests to the relevant team members.
• Support the Community Manager in managing the logistics of community events and other functions, including room setup, AV requirements, and food/refreshments.

Qualifications and Requirements

• Clear and structured communication with fluency in both Arabic and English (written and spoken).
• A natural people person with a passion for interaction and support.
• A proactive approach to identifying and implementing improvements for efficiency and speed.
• Methodical and organized, with the ability to prioritize activities based on impact and optimize workflows.
• Strong attention to detail.
• Exceptional organizational skills with a proven ability to multitask effectively.
• Extroversion, drive, and enthusiasm, coupled with a serious "make it happen" attitude.
• Ability to act as a brand ambassador for AstroLabs, representing the business professionally and positively at all times.
• Proficiency with the Microsoft Office suite, particularly Excel, Word, and PowerPoint.
• Proficiency with Google Apps, including Drive, Sheets, Docs, and Forms.

Required Skills

• Communication
• Customer Service
• Organizational Skills
• Microsoft Office Suite
• Google Apps

Work Environment and Opportunity

This role is based in Riyadh, Saudi Arabia, and is a full-time position. It offers a chance to learn in a rapidly growing environment and contribute to Saudi Vision 2030. You will gain exposure to diverse teams, both locally and internationally, and work on programs aligned with future development. We provide a dynamic work environment where innovation and proactive actions are encouraged. You will have the opportunity to work closely with colleagues focused on driving impact and to grow, develop, and learn through collaboration and leadership opportunities.

About the Role

Nahdi Medical Co. is seeking a dedicated Guest Care Representative to join their team in Riyadh. This role is central to providing high-quality reception and administrative services, serving as the primary point of contact for patients, doctors, staff, and visitors. The Guest Care Representative will contribute to shaping the polyclinic's image and branding through efficient, courteous, and professional interactions. This is a full-time position focused on managing front-desk operations to ensure a seamless and positive experience for all individuals engaging with the polyclinic.

Key Responsibilities

• Welcome and greet all patients and visitors in person or via phone, addressing inquiries efficiently and courteously to ensure patient satisfaction.
• Maintain continuous coverage of the reception area, including during breaks, to promptly address patient inquiries and prevent health, safety, or security issues.
• Register new patients and update demographic information for existing patients by collecting detailed personal and financial data.
• Book, amend, and cancel patient appointments according to polyclinic procedures, optimizing the appointment system's efficiency.
• Ensure patients requiring 'urgent consultations' without prior appointments are booked into appropriate slots and referred to the relevant physician when necessary.
• Inform patients about charges for private or medical insurance services, process payments, and issue receipts for services rendered.
• Regularly check email and fax machines for incoming messages and send emails or faxes as required.
• Maintain a clean and tidy reception area, ensuring all information leaflets are readily available for patients and the public.
• Receive and professionally redirect calls, or take messages from patients or the public in a polite and efficient manner.

Qualifications and Requirements

• A High School Diploma is required; a University Graduate is preferred.
• A minimum of 3 years of experience in a similar reception or guest care role.
• Proficiency in MS Office Suite.
• Fluent spoken and written command of both English and Arabic languages.

Required Skills

• Proficiency in MS Office applications.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Customer service orientation.
• Ability to handle sensitive information with discretion.

Work Environment and Details

This position is located in Riyadh, Saudi Arabia. The role is full-time, with working hours designed to ensure continuous reception coverage. This includes 8 net working hours per day, with shifts incorporating a 1-hour rotational break. The work environment is 100% indoors. The standard working week is 6 days per week, with 1 day off.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to maintain a clean and organized environment.
• Prepare and maintain documents and internal correspondence.
• Coordinate with other departments for smooth workflow.
• Support inventory checks and stock updates.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and support complaint resolution.

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

About the Role

Al-Futtaim, a diversified regional business headquartered in Dubai, UAE, is seeking a Saudization Credit Controller for its BYD Body Shop in Riyadh. Established in the 1930s, Al-Futtaim operates across five divisions: automotive, financial services, real estate, retail, and healthcare, employing over 35,000 people in more than 20 countries. The Credit Controller plays a key role in managing receivables within the Body and Paint division, supporting the Credit Control Manager and Business Unit Finance Manager. This position is vital for ensuring timely collection of dues through process streamlining, monitoring financial indicators, and effectively managing customer relationships, including those with challenging payment histories. The role requires strong judgment and data control skills due to exposure to sensitive financial information, and demands close collaboration with shared services and department teams to mitigate financial risks and uphold best practices.

Key Responsibilities

• Support the Credit Control Manager in reviewing and optimizing current department processes for timely invoicing and cash collection.
• Prepare, review, and provide Management Information System (MIS) reports on receivables by division and customer, offering insights to the Credit Control Manager for identifying areas of concern.
• Collaborate with the Credit Control department to mitigate financial risks.
• Prepare and report on key performance indicators (KPIs) for each division, regularly reviewing them with the Credit Control Manager and Business Unit Finance Manager.
• Provide strategic insights to assist the Credit Control Manager in developing and executing collection strategies and action plans.
• Liaise closely with Finance Shared Services on debtor reports, accounting, and receivables monitoring.
• Perform monthly preparation and review of reports with the Credit Control Manager and Business Unit Finance Manager according to an agreed timetable.
• Ensure timely submission of receivables provision, providing insights and reconciliations for disputed customer balances.
• Conduct timely reviews of customer outstanding dues and collaborate with the Credit Control Manager to devise payment plans where necessary.
• Support efforts to reduce the overdue percentage by providing strategic insights.
• Provide necessary support to the Credit Control Manager in addressing difficult customers and overdue payments.
• Foster an open and honest work environment that promotes teamwork to achieve common business objectives.
• Perform tasks outside the standard scope of work as required by business demands.

Qualifications and Requirements

• Possess an internationally accredited professional accountancy qualification or a Bachelor of Commerce/Diploma in Accounting Financial Management.
• Minimum of 3 years of experience in receivables management, preferably within a large company.
• Prior experience with Parts Dealers business is considered an added advantage.
• Excellent communication skills, both verbal and written.
• Knowledge of Arabic is considered an added advantage.

Required Skills

• Strong analytical skills to interpret financial data and develop strategic recommendations.
• Ability to lead and coach teams effectively, fostering top performance within diverse groups.
• Proficiency in SAP or other advanced computer applications, demonstrating high computer literacy.
• Capacity to engage effectively with all organizational levels, providing clear communication internally and externally.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, within Al-Futtaim Automotive's BYD Body Shop. The role requires 2-5 years of experience in receivables management.

About the Role

Gartner is seeking a professional and organized Receptionist to serve as the welcoming face of our Riyadh office. This role is crucial in fostering strong relationships with associates and clients, ensuring a positive and efficient experience from the moment they arrive. The Receptionist will act as a central communication hub, managing visitor interactions and supporting various office operations to maintain a seamless work environment. As a key member of the team, the Receptionist will embody Gartner's commitment to excellence and contribute to the smooth functioning of daily operations.

Key Responsibilities

• Promote and cement strong relationships with clients upon their arrival at the reception area.
• Answer the telephone in a clear, positive, and professional manner to ensure excellent customer care for all inquiries.
• Ensure all visitors to Gartner are made welcome, ascertain their requirements, and assist them with general information or direct them to the appropriate person.
• Ensure all visitors and associates follow and adhere to the visitor management system.
• Assist associates in adhering to the different technology platforms being introduced for office space and security systems.
• Function as the central communication link between all associates, visitors, and the real estate team.
• Coordinate new hires and terminations, including conducting inductions, preparing welcome kits, allocating lockers, and issuing building access cards.
• Process supplier invoices within Coupa.
• Process and coordinate courier and mail requests.
• Process requests for business cards, staff name tags, and other print materials.
• Process and coordinate all hospitality requests, including catering and room setups.
• Conduct office supply audits, ensuring efficient purchasing and storage of office and pantry supplies.
• Understand the operation and maintenance of office equipment such as coffee machines, dishwashers, microwaves, and refrigerators.
• Provide backup support within the staffing structure and perform duties of other Global Real Estate (GRE) team members during absences to ensure continuity of service.
• Work closely with the real estate team for the effective delivery of services from Reception.
• Contribute to the effective administration of office processes, including maintenance scheduling, upkeep, and presentation of the office.
• Consult with associates and external customers/visitors to meet the aims and objectives of the position and provide a holistic service.
• Work closely with building management, other vendors, and teams for daily office operations, raising tickets where applicable.
• Be responsible for the delivery of elevated levels of customer care and service within the reception and common use office areas.
• Coordinate associate requests to provide a supporting role for their office activities and facility usage.
• Maintain the reception and office areas in a clean, functional, and safe condition.
• Assist with the coordination and cleaning of kitchen/pantry areas and equipment for daily use, including restocking pantry and other consumable items.
• Manage the upkeep of meeting rooms, ensuring they are refreshed, chairs are repositioned, and other cleaning and maintenance activities are addressed after each use.
• Demonstrate diligence in inspecting, recording, escalating, and resolving cleaning, repair, and maintenance activities, following daily procedures, manuals, and checklists.
• Incorporate an understanding of Customer Relationship Management to enhance customer satisfaction with provided services.

Qualifications and Requirements

• Previous reception and office coordination experience is preferred.
• Experience in hotels, restaurants, or airlines (*, Host, Customer Services, Passenger Services) is highly advantageous.
• Demonstrated experience with continuous improvement initiatives.
• Ability to work overtime as needed in a fast-paced environment.
• Ability to effectively interact with all levels within the team.

Required Skills

• Excellent spoken and written communication skills.
• Proficiency in MS Word and MS Excel.
• Exceptional telephone manner, interpersonal, and communication skills.
• Initiative-taking ability, with the capacity to work independently with minimal direction.
• Highly organized with strong collaboration skills.
• Elevated level of flexibility and a strong work ethic.
• Ability to multi-task and prioritize tasks effectively.
• Maintain an elevated level of integrity when overseeing confidential documents and information.
• Friendly and confident personality.
• Understanding and application of Customer Relationship Management principles.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia. Gartner is committed to providing equal employment opportunities to all applicants and employees. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation.

About the Role

Mace, a leading consultancy and construction company, is seeking a Document Controller to join their team in Riyadh, Saudi Arabia. This role is integral to a significant program within Saudi Arabia, focused on a mixed-use development that includes sports facilities, entertainment, arts, and associated infrastructure. As a key delivery partner, Mace requires experienced professionals to support integrated teams throughout all project phases. The Document Controller will be responsible for the accurate and timely administration and information management of project documentation, ensuring all records are controlled, filed, sorted, and retrievable in both electronic and hard copy formats.

This position offers an opportunity to contribute to a high-profile project within a dynamic environment. Mace is committed to fostering a diverse and inclusive working environment and welcomes applications from all qualified candidates.

Key Responsibilities

• Ensure all project information is managed in strict accordance with Mace procedures and project system standards.
• Oversee the onboarding process for new staff and external parties onto project information systems.
• Manage quality checks for all incoming project documentation to ensure accuracy and compliance.
• Create and maintain effective distribution groups to facilitate seamless information flow across project teams.
• Maintain the project work package matrix and ensure accurate assignment of all associated documents.
• Generate and deliver in-app reports to provide essential support to project teams.
• Administer user access and permissions across all relevant project systems.
• Safeguard key project processes, including Requests for Information (RFIs), while actively supporting Mace's net zero carbon transition initiatives.

Qualifications and Requirements

• Possess sound knowledge of project information systems, with a strong preference for experience with Aconex.
• Demonstrate a basic understanding of construction processes and workflows.
• Proven experience in managing key construction information management procedures.
• Exhibit highly organized work habits with the ability to effectively coordinate and guide others.

Required Skills

• Project Information Systems
• Aconex
• Construction Processes
• Construction Information Management Procedures
• Organization
• Coordination
• Guidance

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Flexible and hybrid working options may be discussed if suitable for the role.

About the Role

Since 2004, 2P Perfect Presentation has been a leader in Saudi Arabia’s Information and Communications Technology (ICT) landscape, specializing in integrated technology solutions that empower organizations in their digital transformation and operational efficiency efforts. The company provides comprehensive end-to-end solutions through its dedicated business units and market expertise. 2P Perfect Presentation is seeking talented professionals to join its dynamic environment.

We are currently looking for a Senior Quality Assurance Specialist to lead critical compliance, governance, audit, and continuous improvement initiatives. This role is pivotal in ensuring alignment with DGA regulations, robust cybersecurity standards, and Qiyas evaluation frameworks, thereby maintaining and elevating the company's quality standards.

Key Responsibilities

• Develop and implement comprehensive Quality Assurance (QA) frameworks aligned with DGA governance requirements.
• Conduct internal and external audits to ensure adherence to applicable regulatory standards.
• Monitor and ensure compliance with national cybersecurity mandates, data governance policies, and national compliance standards.
• Identify operational and process inefficiencies and implement targeted improvement initiatives.
• Define, establish, and track key quality performance indicators (KPIs) aligned with Qiyas performance metrics.
• Prepare detailed compliance reports and provide governance updates to leadership and regulatory entities.
• Support risk management activities and drive continuous improvement efforts across departments.

Qualifications and Requirements

• A Bachelor's degree in Information Technology, Quality Management, Business Administration, or a closely related field.
• A minimum of 5 to 6 years of progressive experience in quality assurance, governance, compliance, or audit-related roles.

Required Skills and Expertise

• Strong knowledge of DGA governance principles and requirements.
• Solid understanding of National Cybersecurity Authority (NCA) standards and guidelines.
• Expertise in ISO standards relevant to quality and information security management.
• Proven experience in audit management, including planning, execution, and reporting.
• Proficiency in compliance monitoring and assessing adherence to policies and regulations.
• Experience with risk assessment methodologies.
• Familiarity with Qiyas competency and evaluation frameworks is highly desirable.
• Excellent analytical skills for data interpretation.
• Exceptional reporting capabilities for various stakeholders.
• Strong documentation skills.
• Certifications such as CISA or ISO Lead Auditor are preferred.
• Outstanding problem-solving skills.
• Excellent stakeholder communication skills.

Work Details

This is a full-time position based in Riyadh, Saudi Arabia.

About the Role

Beckman Coulter Diagnostics is seeking a dedicated Inventory Control Analyst to join its team in Riyadh, Saudi Arabia. This role is essential for ensuring the accuracy, control, and governance of inventory within warehouse operations. The Inventory Control Analyst will focus on maintaining alignment between system records and physical stock, implementing disciplined counting routines, and managing adjustments and scrap in accordance with company standards. By providing data-driven visibility and fostering cross-functional coordination, this position is key to enabling reliable customer fulfillment.

This is a full-time opportunity to contribute to a company that accelerates the real-life impact of science and technology, partnering with customers globally to solve complex challenges.

Key Responsibilities

• Generate comprehensive inventory and stock movement visibility reports using Oracle / OBI, translating data into actionable insights to enhance accuracy, availability, and flow.
• Perform ABC/XYZ segmentation on current stock-on-hand to define and refine the cycle count strategy, including scope, frequency, and prioritization.
• Prepare Last Movement / Aging views to identify slow-moving and non-moving inventory, enabling selection for cycle counting and spot checks.
• Plan, schedule, and coordinate cycle counts, reconciliations, and spot audits in collaboration with Inbound/Outbound Operations to ensure high execution quality and minimize operational disruption.
• Investigate and resolve discrepancies between physical inventory and system records, driving root-cause analysis and implementing preventive actions with the operations team.
• Prepare detailed inventory control reports and secure necessary approvals for inventory adjustments, ensuring compliance, traceability, and audit readiness.
• Maintain full governance over the scrap process, including allocation, approvals, system disposition, and physical handling, to ensure clean records and controlled execution.
• Track scrap-related dispatches and coordinate the retrieval of vendor invoices to support accurate financial closure and maintain documentation integrity.

Qualifications and Requirements

• Proven ability to generate inventory and stock movement visibility using Oracle / OBI.
• Experience in translating reporting data into actionable improvements for inventory accuracy, availability, and flow.
• Proficiency in performing ABC/XYZ segmentation for stock-on-hand to inform cycle count strategies.
• Experience in preparing Last Movement / Aging views to identify slow-moving and non-moving inventory.
• Capability to plan, schedule, and coordinate cycle counts, reconciliations, and spot audits with operational teams.
• Demonstrated ability to investigate and resolve inventory variances, including root-cause analysis and preventive action implementation.
• Experience in preparing inventory control reports and securing approvals for adjustments.
• Proficiency in managing the governance of scrap processes, including allocation, approvals, and system disposition.
• Experience in tracking scrap-related dispatches and coordinating vendor invoice retrieval.
• Strong understanding of warehouse operations, including inbound and outbound logistics.
• Familiarity with customer support and order fulfillment processes.
• Experience working with Finance / Controllership departments.
• Understanding of Quality assurance principles as needed.
• Experience collaborating with Procurement and vendors.

Required Skills

• Oracle / OBI
• Inventory Accuracy
• Cycle Counting
• Data Analysis
• Root Cause Analysis
• Reporting
• Compliance
• Inventory Control
• Warehouse Operations
• Customer Fulfillment

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within warehouse operations and collaborating with various internal departments.