Full-time Administrative Control Specialist Jobs in Riyadh

About the Role

Novotel Hotels announces its need to hire a Receptionist in the "Differentiation" department to join the team in Riyadh, Saudi Arabia. As the first point of contact in the organization, you will play a key role in providing a welcoming environment for visitors, clients, and employees. This position requires exceptional organizational skills, strong communication abilities, and a commitment to providing excellent customer service in a fast-paced office environment.

Key Tasks and Responsibilities

• Welcome visitors, clients, and employees professionally and courteously.
• Answer incoming phone calls and direct them to the appropriate departments or individuals.
• Schedule and manage appointments using scheduling software while maintaining accurate calendars.
• Maintain the reception area in an organized, clean, and professional manner.
• Perform administrative tasks including mail distribution, data entry, and document management.
• Provide information about company services and direct inquiries to the relevant departments.
• Manage visitor logs and ensure compliance with security protocols.
• Support office operations by assisting with general administrative tasks as needed.
• Handle correspondence and maintain the confidentiality of sensitive information.
• Demonstrate professional communication standards in all interactions, both verbal and written.

Qualifications and Requirements

• Proven experience in a reception, customer service, or similar role requiring direct public interaction.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications and phone systems.
• Ability to multitask and prioritize in a busy work environment.
• Professional demeanor with a friendly and empathetic approach to customers.
• Ability to remain calm and handle multiple inquiries simultaneously.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Skills

• Reception
• Customer Service
• Organizational Skills
• Communication (Verbal and Written)
• Microsoft Office Suite
• Phone System Operation
• Scheduling Software Proficiency
• Appointment Management Systems
• Interpersonal Skills

Additional Information

Company: Novotel Hotels

Job Title: Receptionist - Differentiation

Location: Riyadh, Riyadh Region, Saudi Arabia

Required Experience: 0-1 year

Job Type: Full-time

Preferred Qualifications: Proficiency in both Arabic and English is preferred. Experience with scheduling software and appointment management systems is also preferred.

Work Environment: [Information about the team, hotel, or workplace culture will be included here, reflecting the specific environment.]

Note: Adjustments may be made according to specific local or legal requirements, such as work permits.

Our Commitment to Diversity and Inclusion: We are an inclusive company, and our goal is to attract, retain, and develop a diverse workforce.

About the Role

Egis, a global leader in architectural, consulting, construction engineering, operations, and mobility services, is seeking a dynamic Project Coordinator & Presentations Specialist to join our team in Riyadh, Saudi Arabia. The company is dedicated to creating and operating intelligent infrastructure and buildings that address the climate emergency and foster balanced, sustainable, and resilient development. This role is crucial for supporting project delivery by managing activities and producing high-quality visual content.

The ideal candidate will be responsible for coordinating project timelines, ensuring stakeholder communication, and developing professional presentations using Adobe Photoshop and PowerPoint. This position offers a full-time opportunity within a company that impacts the collective organization of society and the living environment of citizens worldwide.

Key Responsibilities

• Coordinate and manage project timelines, deliverables, and milestones, ensuring all stakeholders are informed of progress and potential risks.
• Design, develop, and deliver professional presentations for internal and external audiences, translating complex information into clear, visually engaging formats.
• Organize and facilitate project meetings, prepare comprehensive meeting minutes, and track action items to completion.
• Liaise with cross-functional teams to gather project information and ensure seamless collaboration across departments.
• Maintain detailed project documentation, including schedules, budgets, and status reports, utilizing project management tools and software.
• Create data visualizations and presentation materials that effectively communicate project outcomes and business insights.
• Manage logistics for corporate events, conferences, and presentations, including venue coordination and technical setup.
• Monitor project budgets and expenditures, providing regular financial updates to project stakeholders.
• Proactively identify and resolve project obstacles, proposing practical solutions to maintain project momentum.
• Maintain a professional and organized project repository, ensuring all documentation is accessible and up to date.

Qualifications and Requirements

• Minimum of 4+ years of experience as a Project Coordinator or in a similar role.
• Essential experience in presentation development using PowerPoint.
• Demonstrated expertise in creating and delivering professional presentations.
• Proficiency with Microsoft Office Suite, particularly PowerPoint, Excel, and Word.
• Strong written and verbal communication skills in English.
• Excellent organizational abilities with proven time-keeping and multitasking capabilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work collaboratively with teams across multiple departments.
• Experience in coordinating meetings, events, or project activities.

Required Skills

• Project Coordination
• Presentation Design
• Adobe Photoshop (a plus)
• PowerPoint
• Microsoft Office Suite (Excel, Word)
• Communication (Written and Verbal)
• Organization
• Time Management
• Multitasking
• Attention to Detail
• Teamwork
• Meeting Coordination
• Event Coordination
• Data Visualization
• Stakeholder Management

Additional Information

This is a full-time position based in Riyadh, Saudi Arabia. The ideal candidate will have 2-5 years of experience. Experience with Adobe Photoshop is considered a plus. Familiarity with presentation software, working in a multicultural or international business environment, knowledge of data visualization best practices, and experience with stakeholder management and communication strategies are desirable.

Applicants are requested to upload their Resume, Cover Letter, and any other supporting documentation. Please ensure your application highlights the skills and experience required for this role.

About the Role

Beckman Coulter Diagnostics is seeking a dedicated Inventory Control Analyst to join its team in Riyadh, Saudi Arabia. This role is essential for ensuring the accuracy, control, and governance of inventory within warehouse operations. The Inventory Control Analyst will focus on maintaining alignment between system records and physical stock, implementing disciplined counting routines, and managing adjustments and scrap in accordance with company standards. By providing data-driven visibility and fostering cross-functional coordination, this position is key to enabling reliable customer fulfillment.

This is a full-time opportunity to contribute to a company that accelerates the real-life impact of science and technology, partnering with customers globally to solve complex challenges.

Key Responsibilities

• Generate comprehensive inventory and stock movement visibility reports using Oracle / OBI, translating data into actionable insights to enhance accuracy, availability, and flow.
• Perform ABC/XYZ segmentation on current stock-on-hand to define and refine the cycle count strategy, including scope, frequency, and prioritization.
• Prepare Last Movement / Aging views to identify slow-moving and non-moving inventory, enabling selection for cycle counting and spot checks.
• Plan, schedule, and coordinate cycle counts, reconciliations, and spot audits in collaboration with Inbound/Outbound Operations to ensure high execution quality and minimize operational disruption.
• Investigate and resolve discrepancies between physical inventory and system records, driving root-cause analysis and implementing preventive actions with the operations team.
• Prepare detailed inventory control reports and secure necessary approvals for inventory adjustments, ensuring compliance, traceability, and audit readiness.
• Maintain full governance over the scrap process, including allocation, approvals, system disposition, and physical handling, to ensure clean records and controlled execution.
• Track scrap-related dispatches and coordinate the retrieval of vendor invoices to support accurate financial closure and maintain documentation integrity.

Qualifications and Requirements

• Proven ability to generate inventory and stock movement visibility using Oracle / OBI.
• Experience in translating reporting data into actionable improvements for inventory accuracy, availability, and flow.
• Proficiency in performing ABC/XYZ segmentation for stock-on-hand to inform cycle count strategies.
• Experience in preparing Last Movement / Aging views to identify slow-moving and non-moving inventory.
• Capability to plan, schedule, and coordinate cycle counts, reconciliations, and spot audits with operational teams.
• Demonstrated ability to investigate and resolve inventory variances, including root-cause analysis and preventive action implementation.
• Experience in preparing inventory control reports and securing approvals for adjustments.
• Proficiency in managing the governance of scrap processes, including allocation, approvals, and system disposition.
• Experience in tracking scrap-related dispatches and coordinating vendor invoice retrieval.
• Strong understanding of warehouse operations, including inbound and outbound logistics.
• Familiarity with customer support and order fulfillment processes.
• Experience working with Finance / Controllership departments.
• Understanding of Quality assurance principles as needed.
• Experience collaborating with Procurement and vendors.

Required Skills

• Oracle / OBI
• Inventory Accuracy
• Cycle Counting
• Data Analysis
• Root Cause Analysis
• Reporting
• Compliance
• Inventory Control
• Warehouse Operations
• Customer Fulfillment

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within warehouse operations and collaborating with various internal departments.

Join the Finance Team at Abdullah Hashim Company Limited! We are seeking motivated and detail-oriented candidates eager to start their career as a Sales Coordinator through the Tamheer Program.

Location: Riyadh, Saudi Arabia

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to maintain a clean and organized environment.
• Prepare and maintain documents and internal correspondence.
• Coordinate with other departments for smooth workflow.
• Support inventory checks and stock updates.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and support complaint resolution.

Requirements:

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

About the Role

Al-Futtaim, a diversified regional business headquartered in Dubai, UAE, is seeking a Saudization Credit Controller for its BYD Body Shop in Riyadh. Established in the 1930s, Al-Futtaim operates across five divisions: automotive, financial services, real estate, retail, and healthcare, employing over 35,000 people in more than 20 countries. The Credit Controller plays a key role in managing receivables within the Body and Paint division, supporting the Credit Control Manager and Business Unit Finance Manager. This position is vital for ensuring timely collection of dues through process streamlining, monitoring financial indicators, and effectively managing customer relationships, including those with challenging payment histories. The role requires strong judgment and data control skills due to exposure to sensitive financial information, and demands close collaboration with shared services and department teams to mitigate financial risks and uphold best practices.

Key Responsibilities

• Support the Credit Control Manager in reviewing and optimizing current department processes for timely invoicing and cash collection.
• Prepare, review, and provide Management Information System (MIS) reports on receivables by division and customer, offering insights to the Credit Control Manager for identifying areas of concern.
• Collaborate with the Credit Control department to mitigate financial risks.
• Prepare and report on key performance indicators (KPIs) for each division, regularly reviewing them with the Credit Control Manager and Business Unit Finance Manager.
• Provide strategic insights to assist the Credit Control Manager in developing and executing collection strategies and action plans.
• Liaise closely with Finance Shared Services on debtor reports, accounting, and receivables monitoring.
• Perform monthly preparation and review of reports with the Credit Control Manager and Business Unit Finance Manager according to an agreed timetable.
• Ensure timely submission of receivables provision, providing insights and reconciliations for disputed customer balances.
• Conduct timely reviews of customer outstanding dues and collaborate with the Credit Control Manager to devise payment plans where necessary.
• Support efforts to reduce the overdue percentage by providing strategic insights.
• Provide necessary support to the Credit Control Manager in addressing difficult customers and overdue payments.
• Foster an open and honest work environment that promotes teamwork to achieve common business objectives.
• Perform tasks outside the standard scope of work as required by business demands.

Qualifications and Requirements

• Possess an internationally accredited professional accountancy qualification or a Bachelor of Commerce/Diploma in Accounting Financial Management.
• Minimum of 3 years of experience in receivables management, preferably within a large company.
• Prior experience with Parts Dealers business is considered an added advantage.
• Excellent communication skills, both verbal and written.
• Knowledge of Arabic is considered an added advantage.

Required Skills

• Strong analytical skills to interpret financial data and develop strategic recommendations.
• Ability to lead and coach teams effectively, fostering top performance within diverse groups.
• Proficiency in SAP or other advanced computer applications, demonstrating high computer literacy.
• Capacity to engage effectively with all organizational levels, providing clear communication internally and externally.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, within Al-Futtaim Automotive's BYD Body Shop. The role requires 2-5 years of experience in receivables management.

About the Role

Brains Valley Company is seeking a Management Consultant specializing in Supply Chain Governance & Compliance to join our team in Riyadh, Saudi Arabia. This role is central to designing, developing, and implementing a comprehensive governance and compliance framework for the supply chain. The objective is to establish robust compliance committees, develop effective internal and self-audit mechanisms, and significantly enhance control, compliance, and risk management practices in alignment with international best practices and standards. This is a full-time position for a seasoned professional with a proven track record.

Key Responsibilities

• Lead the development of an integrated supply chain governance and compliance framework adhering to regulatory requirements and global best practices.
• Establish and operationalize a Compliance Steering Committee, defining its organizational structure, authorities, and decision-making processes.
• Prepare the Committee Charter and a comprehensive Roles and Responsibilities Matrix (RACI Matrix) for the supply chain governance structure.
• Prepare and implement policies, procedures, and controls for supply chain compliance and governance.
• Design and implement oversight, monitoring, and reporting mechanisms, including compliance and risk dashboards.
• Design and develop the internal audit and self-audit framework for supply chain operations.
• Create detailed audit programs, audit plans, checklists, and standardized reporting templates for internal audits.
• Implement Risk-Based Auditing methodologies to focus audit efforts on high-risk areas.
• Develop mechanisms for the proactive detection of non-conformities and operational risks within the supply chain.
• Review audit findings and oversee the implementation of corrective and improvement action plans.
• Develop the Code of Business Ethics and a Supplier Code of Conduct, integrating them with operational policies.
• Support the implementation of compliance requirements, anti-corruption measures, and supplier due diligence processes.
• Develop and implement whistleblowing mechanisms with robust whistleblower protection.
• Promote a strong culture of compliance, transparency, and integrity throughout the supply chain organization.
• Develop Key Performance Indicators (KPIs), dashboards, and compliance and risk reports for senior management.
• Support the automation of regulatory controls and initiatives to reduce human errors in operational processes.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Industrial Engineering, Law, or a closely related field.
• A minimum of 10 years of progressive experience in governance, compliance, internal auditing, and supply chain management.
• Demonstrated experience in developing comprehensive governance and compliance frameworks, establishing committees and their charters, and defining internal audit procedures.
• Advanced knowledge of relevant international standards for governance, risk, and compliance within supply chains.

Required Skills

• High-level proficiency in risk analysis, governance principles, and compliance management.
• Exceptional ability to develop and implement effective policies, procedures, and regulatory frameworks.
• Strong skills in preparing executive-level reports and creating insightful dashboards.
• Proven ability to manage and facilitate workshops and meetings with diverse stakeholder groups.
• Excellent professional communication and presentation skills in both Arabic and English.
• Proficiency in stakeholder management and fostering collaborative relationships.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia.

Join Carrier as a Sales Coordinator in Riyadh!

Carrier is a global leader in heating, ventilation, and air conditioning (HVAC). We are looking for a Sales Coordinator to enhance our business operations. As a key member of our team, you will work closely with the Sales, Supply Chain, and Finance departments.

Role Responsibilities:

• Coordinate with Sales and Support functions on daily activities.
• Manage documentation requirements.
• Prepare Advance Tax Proforma and LC documents.
• Oversee approval processes for sales support activities.
• Collaborate with the sales team on demand forecasting.

Minimum Requirements:

• 4-5 years of relevant experience in a similar industry.
• Proficiency in SAP/ERP Systems and MS Excel.
• Excellent communication and interpersonal skills.
• Fluency in English and Arabic.

Why Join Us?
At Carrier, we offer competitive salaries, professional development opportunities, and a focus on innovation and teamwork. We celebrate diversity and inclusion as central to our success. Be part of our mission to create a healthier, more sustainable world.

About the Role

Parsons Corporation is seeking a Senior Program Controls Engineer – Reporting & Analytics to join our team in Riyadh, Saudi Arabia. In this program-level role, you will be responsible for developing, maintaining the integrity of, and continuously improving PMO reporting for the Roads Program. You will support senior PMO leadership by transforming complex schedule, progress, cost, and change data into accurate, concise reports suitable for decision-making. This position reports to the Program Controls Director.

Key Responsibilities

• Collaborate closely with the PMO PRC Sr. Reporting Manager.
• Lead the preparation, coordination, and enhancement of the PMO Weekly Progress Report.
• Develop new reporting products and dashboards as needed to meet client or PMO requirements.
• Ensure reports are accurate, internally consistent, concise, and aligned with the department’s governance framework.
• Consolidate inputs from PMCMs and PMO managers concerning planning, progress, cost, and change.
• Verify the internal consistency of reported data against the Integrated Master Schedule before inclusion in PMO reports.
• Maintain the integrity of PMO reporting under tight deadlines and ad-hoc requests.
• Translate raw technical data into formats suitable for senior client consumption.
• Proactively manage PMCM reporting interfaces to ensure timely, complete, and usable inputs.
• Coordinate with PMO discipline managers to clarify assumptions and reporting narratives.
• Challenge unclear, inconsistent, or low-quality inputs in line with governance expectations, without possessing commercial approval authority.
• Respond rapidly to ad-hoc client and PMO reporting requests.
• Produce short-notice executive summaries and analysis under pressure.
• Understand reporting from the reader’s perspective.
• Present information effectively to senior client and PMO management audiences.

Qualifications and Requirements

• Bachelor's degree in Civil Engineering.
• A minimum of 10 years of relevant experience.
• Demonstrated experience producing senior-level PMO / PMC reports.
• A background as a Planner or Senior Planner at the project or program level.
• Comfortable working in a fast-paced, deadline-driven environment.
• Confident in dealing with PMCMs and senior PMO stakeholders.

Required Skills

• Expert proficiency in Primavera P6, MS Power BI, MS Excel, and MS PowerPoint.
• Strong skills in Reporting and Analytics.
• Experience with PMO Reporting and Dashboard development.
• Proficiency in Data Consolidation and Data Verification.
• Excellent client communication and stakeholder management abilities.
• Exceptional attention to detail and a focus on internal consistency.
• Strong overall communication skills.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role operates within a dynamic, deadline-driven environment, requiring close collaboration with project management teams and senior stakeholders.

Join Bechtel as a Quality Specialist
Bechtel Corporation, a trusted partner in engineering and construction since 1898, is seeking a Quality Specialist based in Riyadh. In this role, you will play a critical part in ensuring the quality of our projects, notably the development of the King Salman International Airport.

Key Responsibilities:

• Assist in the review of contractors’ Quality Management System (QMS) plans and Inspection Test Plans (ITPs).
• Monitor non-conforming conditions and determine the effectiveness of corrective actions.
• Conduct quality audits and provide daily support to project teams in complying with QMS requirements.
• Evaluate quality procedures and manuals for compliance with project plans.
• Maintain communication with client quality representatives.

Requirements:

• Bachelor's degree in engineering or equivalent.
• 2-5 years of experience as a Quality Specialist/Engineer or 6-9 years of relevant quality work experience.
• Proficient in English, with strong communication skills.
• ISO 9001 certification preferred.

About Bechtel:
With over 25,000 projects completed worldwide, Bechtel is committed to delivering quality outcomes and creating a sustainable impact in the communities we serve. Join our mission to build inspiring projects that make the world a better place.

About the Role

HCLTech is seeking a dedicated QA/QC Engineer, specifically a Saudi National, to join our team in Riyadh, Saudi Arabia. This role is crucial for ensuring the delivery of high-quality solutions that meet stringent customer standards. The successful candidate will collaborate closely with both business and technical stakeholders, providing essential support throughout the implementation lifecycle and guaranteeing adherence to all customer delivery guidelines and governance. This full-time position offers an opportunity to contribute to impactful projects within a dynamic environment. You will play a key part in the entire quality assurance process, from requirement gathering to production readiness, ensuring that our solutions are robust, reliable, and meet the highest standards of excellence.

Key Responsibilities

• Gather and thoroughly understand business and technical requirements to inform quality assurance strategies.
• Collaborate effectively with cross-functional teams and diverse stakeholders to ensure alignment and seamless integration of quality processes.
• Ensure strict compliance with customer standards, governance policies, and regulatory requirements throughout the project lifecycle.
• Actively support testing, deployment, and production readiness activities to guarantee a smooth transition and successful launch of solutions.
• Prepare comprehensive technical and operational documentation to support ongoing maintenance and knowledge transfer.
• Participate actively in Agile ceremonies and project reviews, contributing insights and driving continuous improvement.
• Identify potential risks, dependencies, and develop effective mitigation plans to proactively address challenges and ensure project success.

Required Experience and Skills

Candidates should possess experience in the following areas:

• Gathering and understanding business and technical requirements.
• Collaborating with cross-functional teams and stakeholders.
• Ensuring compliance with customer standards and governance.
• Supporting testing, deployment, and production readiness activities.
• Preparing technical and operational documentation.
• Participating in Agile ceremonies and project reviews.
• Identifying risks, dependencies, and mitigation plans.

Technical skills include:

• Proficiency in Selenium for automated testing.
• Expertise in Postman for API testing.
• Strong understanding and practical application of API Testing methodologies.
• Experience with Regression Testing to ensure software stability.
• Familiarity with Jira for project and issue tracking.

Additionally, candidates should possess an Agile/Scrum Certification, a Relevant Technology Certification, and an ITIL Foundation certification.

Qualifications and Experience

This role requires a Saudi National with 5-10 years of experience in quality assurance and control engineering. The position is full-time and based in Riyadh, Saudi Arabia.

About the Role

Riyadh Air (RX), headquartered in Riyadh, is a new national airline focused on shaping the future of aviation and establishing Saudi Arabia as a global aviation and trade hub. As a digitally native airline connecting the Kingdom to over 100 destinations, Riyadh Air is seeking a quality-driven aviation professional for the role of Senior Material Planner to ensure the integrity and compliance of all aircraft materials.

In this critical position, the Senior Material Planner will be responsible for guaranteeing that all aircraft materials, components, and parts used in maintenance and operational activities meet approved quality, airworthiness, and regulatory requirements. This role demands precision, compliance, and a strong commitment to operational integrity, playing a vital part in maintaining the safety and efficiency of Riyadh Air's operations.

Key Responsibilities

• Conduct advanced inspections of aircraft materials, components, and parts to ensure compliance with quality, airworthiness, and regulatory standards.
• Verify technical and regulatory documentation to confirm that only compliant materials are released for use.
• Perform detailed visual and physical inspections, identifying defects or discrepancies.
• Escalate non-conformities promptly to prevent the release of unapproved or non-compliant material.
• Apply approved inspection methodologies, including hidden inspections, to ensure thorough material assessment.
• Support the identification and reporting of suspected unapproved parts (SUPs).
• Operate in full compliance with GACA, OEM, and internal regulatory requirements.
• Maintain accurate inspection records and ensure system updates within AMOS reflect inspection status, acceptance or rejection decisions, and material location.
• Collaborate closely with Procurement, Logistics, Maintenance, and Quality teams to resolve inspection findings, documentation discrepancies, and material issues impacting operational timelines.
• Contribute to continuous improvement initiatives within material planning and inspection processes.
• Provide technical guidance to junior inspectors to ensure consistent application of inspection standards and best practices.

Qualifications and Experience

• A minimum of 4 years of experience as a Materials Inspector within an airline or aviation environment.
• Strong working knowledge of aviation regulations, airworthiness requirements, and quality standards.
• Familiarity with ATA Spec 300.
• Proven experience performing material inspections.
• Experience reviewing certificates and traceability documentation.
• Experience maintaining accurate records within MRO systems, such as AMOS.
• The role requires 5-10 years of experience in total.

Required Skills

• Material Planning
• Quality Assurance
• Compliance Management
• Aviation Regulations
• Airworthiness Requirements
• Quality Standards
• Material Inspections
• Traceability Documentation
• MRO Systems (*, AMOS)
• Technical Documentation Review
• Problem-Solving
• Teamwork
• Communication
• Ability to operate independently while collaborating effectively across technical and operational teams.

Work Location and Environment

This is a full-time position based in Riyadh, within the Riyadh Region of Saudi Arabia. Riyadh Air is committed to strengthening material integrity, inspection effectiveness, and regulatory compliance at scale.