Full-time Registry Clerk Jobs in Riyadh

About the Role

UCC Holding is seeking a dedicated Administrator to join its team in Riyadh, Saudi Arabia. This full-time position is responsible for planning, developing, coordinating, and directing activities across key administrative functions. The Administrator will ensure the smooth and efficient operation of the office and provide essential support to executive staff and leadership.

Key Responsibilities

• Supervise the day-to-day operations of the administrative department and its staff, while also supporting daily clerical tasks.
• Manage incoming and outgoing phone calls, providing information or redirecting calls as appropriate.
• Ensure the office is adequately stocked with necessary supplies and that all office equipment is in good working order, including ordering stationery and supplies.
• Plan, schedule, and promote various office events, such as meetings, conferences, interviews, orientations, and training sessions.
• Provide comprehensive administrative support to executive staff, business leaders, and other senior members of the organization.
• Assist with the preparation of meetings and teleconferences, and facilitate the recording, transcription, and distribution of minutes and action items.
• Ensure the timely and accurate review and dissemination of content for leadership, including weekly leadership reports, monthly leadership updates, and other business-related requirements.
• Support the Executive Team and Leadership in preparing for annual leadership meetings, including supporter meetings, membership business meetings, and strategic planning sessions.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Provide oversight for new staff orientation, including training and resource materials.
• Maintain the accuracy and upkeep of the policy manual and procedure manual, conducting self-audits in accordance with leadership approvals and evolving needs.
• Support the implementation of Health, Safety, and Environment (HSE) initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and Integrated Management System (IMS) policies.

Qualifications and Requirements

• A Bachelor's Degree in Business Administration or any related field is required.
• A minimum of 5 years of overall working experience.
• At least 3 years of relevant working experience in an administrative role.
• Previous experience in the GCC region is considered a plus.

Required Skills

• Proficiency in administrative support and handling clerical tasks.
• Strong office management capabilities.
• Experience in event planning and meeting coordination.
• Skilled in document preparation and editing.
• Adept at policy maintenance and ensuring procedural accuracy.
• Familiarity with HSE initiatives and contributing to safety awareness.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia.

About the Role

Nahdi Medical Company is seeking an Inbound Invoice Matching Senior Officer to join their team in Riyadh. This role aims to ensure the accuracy and timeliness of invoice processing, directly impacting supply chain and financial operations efficiency. The officer will be responsible for accurately matching invoices against commercial agreements and purchase orders, resolving any discrepancies, and facilitating the smooth handover of documents to the finance team. This is a full-time position offering a structured work environment with a focus on operational excellence.

Key Tasks and Responsibilities

• Schedule deliveries with suppliers, coordinating based on warehouse receiving capacity, product priority, and availability to ensure optimal inventory levels.
• Verify the accuracy of expected deliveries by comparing the Advance Shipping Notice (ASN) from the supplier with purchase orders to mitigate the risk of discrepancies and delivery delays.
• Enter received materials into the system, accurately recording quantities and item names for tracking and to ensure completeness of the delivery.
• Perform a final check of physically received materials against those scheduled for delivery by comparing supplier documents with the internal receiving slip to ensure accuracy.
• Identify any discrepancies in purchases or deliveries by reviewing attached documents and system reports, and follow up with suppliers or warehouses to resolve issues according to management directives.
• Handle invoices and related documents, ensuring complete and compliant documents are handed over to the finance team after resolving any discrepancies.
• Maintain records of transferred documents, such as copies of proof of delivery, to other departments for future reference and internal audit purposes, ensuring compliance with internal procedures.
• Monitor and follow up on the expiry policy through regular checks, requesting exceptions from management when necessary to ensure the completion of the billing cycle.

Qualifications and Requirements

• High school diploma.
• One year of experience, preferably in general accounting.
• Proficiency in Microsoft Office Suite (MS Office Suite).
• Proficiency in Arabic is mandatory.
• Proficiency in English is preferred.

Required Skills

• Microsoft Office Suite (MS Office Suite).

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The work is 90% office-based, with 10% spent in the field (warehouses and receiving area). The workdays are 5 days a week, with two days off per week. Working hours are from 8:00 AM to 6:00 PM, including a one-hour break.

About the Role

Nova M Hotel - Edge by Rotana is seeking a Human Resources Clerk to join their team in Riyadh, Saudi Arabia. This role is essential for the efficient operation of the HR department, focusing on the meticulous processing and management of employee documentation and governmental relations tasks. The ideal candidate will be dedicated to providing exceptional service and contributing to employee needs.

As a Human Resources Clerk, you will perform a variety of administrative duties, collaborating closely with the Government Relations Officer/Coordinator to ensure compliance with all legal and administrative requirements for employees. This position demands a high level of organization, attention to detail, and the capacity to manage multiple tasks effectively.

Key Responsibilities

• Assist the Government Relations Officer/Coordinator in preparing and processing applications for visas, permits, registrations, and renewals.
• Monitor expiry dates of employee documents, including visas and work permits, and manage timely renewal processes.
• Manage the issuance and control of employee lockers, maintaining accurate records and generating monthly summary reports.
• Issue copies of documents as required by employees.
• Input employee data and scan relevant documents into the CID system, ensuring regular updates and data transmission.
• Establish and maintain various filing systems, records, and databases of business contacts.
• Track pending items and manage personal employee files, ensuring appropriate follow-up actions are taken.
• Monitor passport expiry dates and initiate timely renewal processes.
• Oversee the renewal of registration licenses and permits.

Qualifications and Requirements

• A degree in a related discipline is required.
• Previous experience within the Human Resources field is preferred.
• Must be computer literate.
• Proficiency in a computerized payroll system is ideal.
• Fluent in English.
• The candidate should be helpful, self-motivated, and possess a positive attitude.
• Ability to think laterally and demonstrate strong social skills.
• Possess the presence to interact and deal with employees effectively at all levels.
• Exhibit a fair and friendly style, being easily approachable.
• Demonstrate an understanding of the job.
• Show a strong sense of taking responsibility.
• Exhibit the ability to recognize differences.
• Maintain a strong customer focus.
• Display adaptability in a dynamic environment.
• Be a strong team player.

Required Skills

• Government Relations
• Visa Processing
• Work Permit Processing
• Passport Renewal
• License Renewal
• Record Keeping
• Data Entry
• Filing Systems
• Database Management
• Computer Literacy
• Computerized Payroll System
• Interpersonal Interaction

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience. The company is Nova M Hotel - Edge by Rotana.

About the Receptionist Role

Ghafari Associates is seeking a dedicated Receptionist to join our team in Riyadh, Saudi Arabia. This full-time position serves as the primary point of contact for the company, providing essential administrative support to various departments and ensuring a welcoming environment for all visitors. This role offers an opportunity to contribute to a global leader in architecture, engineering, and consulting.

Key Responsibilities

• Manage and direct calls through a multi-line phone system, screening and forwarding as appropriate.
• Greet visitors professionally and assist them with the check-in process.
• Provide administrative and clerical support to department heads.
• Assist with data entry and maintain accurate departmental records.

Required Qualifications

• High School Diploma is required.
• A minimum of two years of experience in a receptionist or administrative role is necessary.
• Proficiency in reading, writing, and speaking English is essential.

Essential Skills

• Demonstrated proficiency with Microsoft Office Suite.
• Competence in operating and managing a multi-line phone system.
• Excellent oral and written communication abilities.
• A positive and professional demeanor.
• Strong organizational and prioritization skills.

Work Location and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience.

Join TÜV SÜD as a Receptionist & Admin Coordinator!
At TÜV SÜD Group, we are passionate about technology and dedicated to being a part of progress. As the Receptionist & Admin Coordinator, you will provide essential front-office and administrative support, ensuring efficient branch operations and a professional customer experience.

Key Responsibilities:

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

Skills & Competencies:

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

What We Offer:
Paid vacation time and competitive compensation.

We welcome applications from individuals of all backgrounds, experiences, and perspectives, believing that diversity enhances our work environment.

About the Role

Novotel Hotels announces its need to hire a Receptionist in the "Differentiation" department to join the team in Riyadh, Saudi Arabia. As the first point of contact in the organization, you will play a key role in providing a welcoming environment for visitors, clients, and employees. This position requires exceptional organizational skills, strong communication abilities, and a commitment to providing excellent customer service in a fast-paced office environment.

Key Tasks and Responsibilities

• Welcome visitors, clients, and employees professionally and courteously.
• Answer incoming phone calls and direct them to the appropriate departments or individuals.
• Schedule and manage appointments using scheduling software while maintaining accurate calendars.
• Maintain the reception area in an organized, clean, and professional manner.
• Perform administrative tasks including mail distribution, data entry, and document management.
• Provide information about company services and direct inquiries to the relevant departments.
• Manage visitor logs and ensure compliance with security protocols.
• Support office operations by assisting with general administrative tasks as needed.
• Handle correspondence and maintain the confidentiality of sensitive information.
• Demonstrate professional communication standards in all interactions, both verbal and written.

Qualifications and Requirements

• Proven experience in a reception, customer service, or similar role requiring direct public interaction.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications and phone systems.
• Ability to multitask and prioritize in a busy work environment.
• Professional demeanor with a friendly and empathetic approach to customers.
• Ability to remain calm and handle multiple inquiries simultaneously.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Skills

• Reception
• Customer Service
• Organizational Skills
• Communication (Verbal and Written)
• Microsoft Office Suite
• Phone System Operation
• Scheduling Software Proficiency
• Appointment Management Systems
• Interpersonal Skills

Additional Information

Company: Novotel Hotels

Job Title: Receptionist - Differentiation

Location: Riyadh, Riyadh Region, Saudi Arabia

Required Experience: 0-1 year

Job Type: Full-time

Preferred Qualifications: Proficiency in both Arabic and English is preferred. Experience with scheduling software and appointment management systems is also preferred.

Work Environment: [Information about the team, hotel, or workplace culture will be included here, reflecting the specific environment.]

Note: Adjustments may be made according to specific local or legal requirements, such as work permits.

Our Commitment to Diversity and Inclusion: We are an inclusive company, and our goal is to attract, retain, and develop a diverse workforce.

About the Role

IMbright, a center in Riyadh specializing in cognitive training and performance development for children and young adults, is seeking a Receptionist. The company is dedicated to transforming learning experiences through internationally accredited programs tailored to local needs, focusing on enhancing critical thinking, memory, focus, and processing skills. This full-time, on-site role is integral to the smooth daily operations of the center, ensuring an efficient and welcoming environment for clients and staff.

The Receptionist will serve as the primary point of contact for clients and will manage administrative tasks, coordinate schedules, and maintain organizational efficiency. This position is based at IMbright's Riyadh location: 6830 Uthman Ibn Affan Branch Rd, Alizdihar District, Riyadh, SA 12485.

Key Responsibilities

• Welcome and assist clients with a professional and friendly demeanor.
• Schedule and coordinate appointments for training sessions and consultations.
• Follow up on training sessions and monitor student attendance.
• Monitor the attendance of trainers and students to ensure operational continuity.
• Respond promptly and professionally to client inquiries via phone and in person.
• Oversee the daily operations of the center to ensure smooth functioning and efficiency.
• Provide comprehensive general administration support to the team.

Qualifications and Requirements

• Must be of Saudi Nationality.
• Possess a Bachelor’s degree or diploma in Management or a related field.
• Fluent in both spoken and written Arabic and English.
• Proficient in using office software, including MS Office Suite (Excel, Word, Outlook).
• Previous experience in an office environment is required.

Required Skills

• Strong communication skills and a commitment to adhering to working hours.
• Excellent organizational, time management, and multitasking abilities.
• Demonstrated leadership, problem-solving, and decision-making skills, particularly relevant to staff coordination and operational challenges.
• Keen attention to detail and the ability to handle confidential information with utmost professionalism.

Work Schedule and Compensation

This is a full-time, on-site position based in Riyadh, Saudi Arabia.

Working Hours:

• Sunday to Thursday: 1:00 PM – 9:00 PM
• Saturday: 9:00 AM – 5:00 PM

Salary:

• A monthly salary of SAR 5,500 is offered, which is inclusive of insurance, fees, transportation, and housing.
• Additional financial incentives and performance-based bonuses may be available.

Please note that both the working hours and the salary for this position are fixed and non-negotiable. Candidates who find these terms unsuitable are kindly requested not to apply.

About the Role

Gartner is seeking a professional and organized Receptionist to serve as the welcoming face of our Riyadh office. This role is crucial in fostering strong relationships with associates and clients, ensuring a positive and efficient experience from the moment they arrive. The Receptionist will act as a central communication hub, managing visitor interactions and supporting various office operations to maintain a seamless work environment. As a key member of the team, the Receptionist will embody Gartner's commitment to excellence and contribute to the smooth functioning of daily operations.

Key Responsibilities

• Promote and cement strong relationships with clients upon their arrival at the reception area.
• Answer the telephone in a clear, positive, and professional manner to ensure excellent customer care for all inquiries.
• Ensure all visitors to Gartner are made welcome, ascertain their requirements, and assist them with general information or direct them to the appropriate person.
• Ensure all visitors and associates follow and adhere to the visitor management system.
• Assist associates in adhering to the different technology platforms being introduced for office space and security systems.
• Function as the central communication link between all associates, visitors, and the real estate team.
• Coordinate new hires and terminations, including conducting inductions, preparing welcome kits, allocating lockers, and issuing building access cards.
• Process supplier invoices within Coupa.
• Process and coordinate courier and mail requests.
• Process requests for business cards, staff name tags, and other print materials.
• Process and coordinate all hospitality requests, including catering and room setups.
• Conduct office supply audits, ensuring efficient purchasing and storage of office and pantry supplies.
• Understand the operation and maintenance of office equipment such as coffee machines, dishwashers, microwaves, and refrigerators.
• Provide backup support within the staffing structure and perform duties of other Global Real Estate (GRE) team members during absences to ensure continuity of service.
• Work closely with the real estate team for the effective delivery of services from Reception.
• Contribute to the effective administration of office processes, including maintenance scheduling, upkeep, and presentation of the office.
• Consult with associates and external customers/visitors to meet the aims and objectives of the position and provide a holistic service.
• Work closely with building management, other vendors, and teams for daily office operations, raising tickets where applicable.
• Be responsible for the delivery of elevated levels of customer care and service within the reception and common use office areas.
• Coordinate associate requests to provide a supporting role for their office activities and facility usage.
• Maintain the reception and office areas in a clean, functional, and safe condition.
• Assist with the coordination and cleaning of kitchen/pantry areas and equipment for daily use, including restocking pantry and other consumable items.
• Manage the upkeep of meeting rooms, ensuring they are refreshed, chairs are repositioned, and other cleaning and maintenance activities are addressed after each use.
• Demonstrate diligence in inspecting, recording, escalating, and resolving cleaning, repair, and maintenance activities, following daily procedures, manuals, and checklists.
• Incorporate an understanding of Customer Relationship Management to enhance customer satisfaction with provided services.

Qualifications and Requirements

• Previous reception and office coordination experience is preferred.
• Experience in hotels, restaurants, or airlines (*, Host, Customer Services, Passenger Services) is highly advantageous.
• Demonstrated experience with continuous improvement initiatives.
• Ability to work overtime as needed in a fast-paced environment.
• Ability to effectively interact with all levels within the team.

Required Skills

• Excellent spoken and written communication skills.
• Proficiency in MS Word and MS Excel.
• Exceptional telephone manner, interpersonal, and communication skills.
• Initiative-taking ability, with the capacity to work independently with minimal direction.
• Highly organized with strong collaboration skills.
• Elevated level of flexibility and a strong work ethic.
• Ability to multi-task and prioritize tasks effectively.
• Maintain an elevated level of integrity when overseeing confidential documents and information.
• Friendly and confident personality.
• Understanding and application of Customer Relationship Management principles.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia. Gartner is committed to providing equal employment opportunities to all applicants and employees. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation.