Full-time Receptionist Jobs in Riyadh

• Greet guests warmly and manage reservations/walk-ins.
• Handle phone inquiries and provide accurate information.
• Coordinate seating with the service team for smooth operations.
• Maintain a clean and organized reception/front desk area.
• Support daily operations and uphold hospitality standards.

• Experience in hospitality or customer service.
• Strong English communication skills.
• Professional appearance and positive attitude.
• Confident, polite, and guest-focused personality.
• Flexibility to work shifts and weekends.
• Preference given to candidates meeting local Saudization requirements.

• Greet and direct visitors.
• Answer phone calls and manage communications.
• Organize appointments and meetings.
• Handle emails and messages efficiently.

• Professional appearance and attitude.
• Strong communication skills.
• Proficiency in computer use.

• Competitive salary.
• Supportive and positive work environment.
• Continuous training and development opportunities.

Working hours are from 11 :00 am to 8:00 pm and the day off is Sunday

• Meeting Room Management: Oversee scheduling, setup, and management of meeting spaces to optimize usage.
• Administrative & Tenant Support: Serve as the primary contact for tenants regarding building services, aiding with inquiries and requests.
• Complaint Management: Address complaints via various channels, ensuring tenant satisfaction through timely resolutions.
• Cross-Department Coordination: Work with various departments to provide seamless service delivery.
• Reception Procedures: Manage front desk operations, welcoming visitors, and ensuring smooth check-in processes.
• Shipments: Oversee DHL shipments, ensuring accurate records and timely communication with recipients.

• Greet and welcome visitors professionally and courteously.
• Direct guests to the appropriate staff or department.
• Answer, screen, and forward incoming calls and messages.
• Maintain a clean and organized reception area.
• Receive and distribute mail and packages.
• Provide administrative assistance to the General Manager, including scheduling meetings and preparing documents.
• Manage office supplies and ensure their availability.
• Arrange meetings, appointments, and hospitality for visitors.
• Maintain confidentiality and professionalism with sensitive information.
• Perform other administrative tasks as assigned.

• Diploma or Bachelor’s degree.
• Proven experience as a receptionist or in a similar role.
• Excellent communication skills in English and Arabic.
• Proficient in Microsoft Office.
• Strong interpersonal and organizational skills.
• Presentable, polite, and customer-oriented.
• Able to multitask and work independently.

# Receptionist

We are looking for a professional Receptionist to be the first point of contact for our company. The ideal candidate will have excellent communication skills, a warm personality, and the ability to multitask efficiently in a fast-paced environment. Responsibilities include greeting visitors, answering and directing phone calls, managing appointments, handling mail, and providing administrative support to ensure smooth office operations.

• Greeting visitors and managing a positive first impression
• Handling incoming calls and scheduling appointments
• Managing customer inquiries and providing necessary information
• Performing general clerical duties to maintain an organized front desk
• Ensuring seamless communication between staff and clients

• Strong phone etiquette and experience in receptionist duties
• Proficiency in clerical skills including data entry, scheduling, and filing
• Excellent communication and customer service abilities
• Strong organizational skills and attention to detail
• Professional demeanor with multi-tasking skills
• Familiarity with office software and systems is an advantage
• Prior experience in a similar role is a plus

• Greet and assist visitors and employees in a professional manner.
• Manage front-desk operations, appointments, and meeting room schedules.
• Coordinate basic travel arrangements such as bookings and confirmations when required.
• Support administrative tasks including filing, data entry, document preparation, and maintaining office records.
• Handle incoming and outgoing correspondence (emails, letters, packages).
• Maintain office supplies and liaise with vendors when needed.
• Assist other departments with administrative support as requested.

• Bachelor’s degree and equivalent experience.
• Previous experience as a receptionist or administrative assistant preferred.
• Good in English with written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office and familiarity with office equipment.
• Ability to manage multiple tasks and prioritize effectively.

*Current main tasks in the orthodontic clinic:-*

*First: Communication with patients*

• Responding to patient inquiries (via phone or messages) and providing the necessary medical and financial information.

• Scheduling appointments and following up with patients after the visit to check on them.

• Farewell to patients after the session, ensuring payment is completed, and setting the date for the next visit.

⸻

*Second: Financial procedures*

• Monitoring invoices and remaining payments and updating them periodically through an Excel file on Google Drive.

• Tracking and printing Invisalign invoices monthly (at the end of each Gregorian month), after approval, and sending them to the financial manager, while adding them to the designated Excel file.

• Reviewing laboratory invoices monthly (at the end of each Gregorian month) after approval, and sending them to the financial manager.

• Coordinating with “Tabby” and “Tamara” services to facilitate covering costs for patients when needed.

⸻

*Third: Therapeutic and administrative coordination*

• Receiving Invisalign molds and organizing delivery and installation appointments for patients.

• Preparing financial acknowledgment forms and discussing payment details with patients, while saving copies electronically in the designated Google Drive file.

• Coordinating the transfer of patients to the relevant doctors when needed and scheduling orthodontic appointments based on the treatment plan.

• Organizing patient entry to the clinic and ensuring smooth workflow, and coordinating an additional clinic when needed.

⸻

*Fourth: Marketing and attracting reviewers*

• Daily content creation (photos and videos) and publishing it on appropriate platforms to enhance engagement.

• In-house marketing through the digital Invisalign screen inside the clinic.

• Encouraging patients to leave positive comments on Google Maps.

• Covering events and recognition cases with photography and documentation with the doctor.

⸻

*Fifth: Case follow-up*

• Sending the instruction booklet in PDF format after the first session of orthodontic treatment and placing attachments.

• Monitoring the receipt of retainer devices from the laboratory and coordinating delivery appointments for patients.

• Directly solving patients' problems and providing full support that reflects care and attention.

• Answer phone calls, greet visitors, and provide information to parents and students.
• Facilitate communication within the School.
• Share information broadly with administrators, teachers, and students’ families through emails, flyers, or phone calls.
• Maintain records such as phone calls, visits, registration, class schedules, and parent contact information.
• Perform clerical work and provide administrative support.
• Arrange meetings, events, and schedules.

• High school diploma or relevant work experience.
• Minimum of 1 year of experience in a similar role.

• Strong customer service skills.
• Advanced written and verbal communication skills.
• Multitasking and time management skills.
• Proficiency in office software programs and digital filing systems.
• Decent appearance.

Zan Salon announces its need for a receptionist with experience and proficiency in English to work inside the salon.

Conditions and Requirements:

Previous experience in reception or customer service.

Proficiency in English, both spoken and written.

Full commitment to working hours and the specified time.

Seriousness and discipline in performing tasks.

Working Hours:

8 hours daily

From 2:00 PM to 10:00 PM

Weekly day off: Sunday

Tasks:

Welcoming and receiving clients.

Scheduling appointments via the Freesha app.

Responding to calls and messages professionally.

Monitoring the attendance and departure of employees.

Organizing the reception area and ensuring its cleanliness.

To Apply:

Please send your CV via WhatsApp

• Welcome clients and manage the check-in/out process.
• Handle calls, WhatsApp, and booking inquiries.
• Manage appointments, confirmations, and schedules efficiently.
• Maintain a clean and organized reception area.
• Promote treatments, packages, and retail products confidently.
• Record payments and update CRM/POS systems accordingly.
• Provide excellent customer service and support daily salon operations.

• High school diploma or higher (diploma in Administration, Customer Service, or related field preferred).
• 1–3 years of experience in reception, sales, or customer service, preferably in beauty, wellness, or hospitality settings.
• Strong communication skills in Arabic and English.
• Excellent customer service, administrative, and sales abilities.
• Professional and presentable appearance.
• Organized, reliable, and able to multitask effectively.
• Experience with booking systems is a plus (Fresha preferred).