Office & Admin Jobs

Required for a freight forwarding company
Export operations ocean specialist
Must be experience in saudi market at least 2 years
To handle all the export shipments.

Our client Metal Solution Co. company is hiring the Female Saudi secretary /HR , for that candidates can apply



Contact

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send your CVS on whatsapp



Candidate Must know the Microsoft excel and word programs,

Also time keeping management

Documentations.

Handling Calls.

Must know prepare documents.

Position: Executive Assistant

Location: Al Khobar, Saudi Arabia

Working Hours: Sunday to Thursday, Eight AM to Five PM (One-hour lunch/prayer break)

Role Overview:

As an Executive Assistant, you will play a pivotal role in supporting the General Manager in managing a range of critical business functions. This is a unique opportunity to be part of the foundational team of Rukun Al Yaqeen International Contracting (RAY KSA) as we establish and expand our presence in Saudi Arabia. Initially, the workload will be light, with significant growth as the business develops.

Key Responsibilities:

Government Relations:

• Assist in managing relationships with government bodies and ensure compliance with local regulations.
• Facilitate permits, licenses, and other regulatory documentation required for operations.

Human Resources (HR):

• Support HR processes, including recruitment coordination, employee onboarding, and maintaining personnel records.
• Ensure compliance with Saudization policies and labor laws.

Accounting and Finance:

• Coordinate with the accounting team to track expenses, manage budgets, and assist with financial reporting.
• Oversee invoice processing and liaise with vendors and clients on financial matters.

Asset Management:

• Maintain accurate records of company assets, including equipment and facilities at the Jubail Yard Office.
• Assist in optimizing asset utilization and inventory management.

Client Relations:

• Serve as a point of contact for clients, ensuring professional communication and timely responses to inquiries.
• Support the preparation and delivery of client proposals and presentations.

Administrative Support:

• Organize and manage the General Manager’s schedule, including meetings, travel, and correspondence.
• Handle office administration tasks to ensure smooth operations.

Qualifications:

• Bachelor’s degree or equivalent experience in Business Administration, HR, Finance, or a related field.
• Strong interpersonal and communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Saudi government processes and regulations is an advantage.
• Ability to handle multiple tasks with high attention to detail and maintain confidentiality.

Desired Attributes:

• Proactive and self-motivated with a problem-solving mindset.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Adaptable to evolving responsibilities in a growing company.

:Key responsibilities

Contacting Debtors: Reach out via phone, email, or letters to inform them about outstanding debts.

Negotiating Payment Plans: Discuss payment options and settle on agreeable terms.

Maintaining Records: Keep accurate records of communications and payments.

Ensuring Legal Compliance: Follow regulations like the Fair Debt Collection Practices Act.

Providing Information: Explain debt details, including amounts, interest, and fees.

Monitoring Payments: Track payments and remind debtors of overdue balances.

Reporting Delinquencies: Report unpaid debts to credit bureaus.

Taking Legal Action: Pursue legal methods like lawsuits or wage garnishment when necessary.

Handling Disputes: Resolve challenges or disputes regarding the debt.

Offering Solutions: Work with debtors to find repayment solutions or settlements.

Debt collectors ensure businesses recover debts while adhering to ethical and legal practices.

• Perform clerical duties including typing correspondence, memos, and reports.
• Maintain an efficient filing system and accurately record all work completed.
• Distribute outgoing mail and documents.
• Implement departmental policies and procedures, adhering to local and international standards.
• Engage in indicator development and data collection to measure departmental performance.
• Participate in hospital Safety Management & Risk Management Programs, reporting incidents as necessary.
• Carry out additional duties as directed by the Revenue Cycle Director.

• Minimum of 2 years of experience in a healthcare setting.
• Bachelor's degree.

• Computer literate.
• Good communication skills in English and Arabic.
• Strong work ethic and self-motivation.
• Adaptability, dependability, and integrity.

• Coordinate with division directors and senior members to optimize daily operations.
• Schedule and plan key engagements while improving business processes and objectives.
• Prepare operational reports and assist in compiling relevant information.
• Ensure efficient office operations and manage administrative staff tasks.
• Develop and maintain policy manuals and oversee personnel folders.
• Monitor staffing needs and manage department databases.
• Handle clerical accounting duties and ensure office supplies are stocked.
• Organize events including meetings, conferences, and training sessions.
• Track special projects and progress towards company goals.

• Bachelor's degree in Business Administration or related field.
• 7+ years of administration management experience, ideally in construction or engineering sectors.
• Proficiency in MS Office and office management software.
• Strong communication and interpersonal skills.
• Ability to lead teams and adapt in a fast-paced environment.
• Awareness of local labor laws and fluency in English.

• Coordinate with division directors and senior members to optimize daily operations.
• Schedule and plan key engagements while improving business processes and objectives.
• Prepare operational reports and assist in compiling relevant information.
• Ensure efficient office operations and manage administrative staff tasks.
• Develop and maintain policy manuals and oversee personnel folders.
• Monitor staffing needs and manage department databases.
• Handle clerical accounting duties and ensure office supplies are stocked.
• Organize events including meetings, conferences, and training sessions.
• Track special projects and progress towards company goals.

• Bachelor's degree in Business Administration or related field.
• 7+ years of administration management experience, ideally in construction or engineering sectors.
• Proficiency in MS Office and office management software.
• Strong communication and interpersonal skills.
• Ability to lead teams and adapt in a fast-paced environment.
• Awareness of local labor laws and fluency in English.

• Reviewing data forms and ensuring their completeness.
• Entering data into the computer according to statistical systems.
• Storing entered information and making backups of data.
• Complying with data and information confidentiality instructions.

• Bachelor's degree in any of the following fields: Arabic Language, Religious Studies, Sales Management, Statistics.

• Archiving
• Computer Technology
• Data Collection

• Taking dictated notes in shorthand.
• Copying correspondence, reports, and meeting minutes, reviewing, and formatting them according to office standards.
• Receiving phone calls from employees and external clients, sorting, and directing them.
• Receiving voicemail messages, answering callers

• Qualification: Bachelor's degree or diploma.
• Experience: Two years minimum in the field of secretarial work or in similar administrative fields.