The administrative assistant's role revolves around providing daily administrative support to the general manager and the management team, ensuring the smooth running of office operations. The job requires strong organizational skills, the ability to work under pressure, and the ability to maintain confidentiality. The administrative assistant manages correspondence, organizes meetings, and prepares the necessary documents to achieve efficiency in the work environment. Summary
Administrative Support:
• Manage schedules and organize meetings and events
• Prepare travel arrangements and accommodation bookings
• Prepare documents and presentations
Document Management:
• Edit and review correspondence and reports in both Arabic and English
• Organize files systematically (electronically and physically)
• Ensure documentation of internal and external correspondence
Office Coordination:
• Manage office requests and ensure supplies are available
• Deal with suppliers and external service providers
• Support the onboarding process for new employees
Communication:
• Respond to routine inquiries and direct them to the appropriate parties
• Prepare and distribute administrative announcements and memos
• Facilitate communication between different departments
Planning and Problem Solving:
• Organize events and meetings while ensuring logistical readiness
• Propose improvements to administrative processes
• Manage urgent tasks and daily changes efficiently
Requirements:
• Proficiency in Arabic and English, both spoken and written
• Proficiency in computer use and Microsoft Office programs (Excel, Word, PowerPoint)
• Excellent organizational and communication skills
Working Hours:
• From 9 AM to 5 PM
• From Sunday to Thursday
• Semi-flexible work hours, with the possibility of remote work on some days
Full-time
