Office & Admin Jobs in Saudi Arabia

• Provide administrative support and clerical tasks to the relevant team.
• Prepare and manage incoming and outgoing correspondence.
• Organize documentation and maintain filing systems.
• Monitor and procure office supplies as needed.
• Assist with administrative activities such as preparing expense reports and processing purchase orders.
• Coordinate meetings, including technical setups and catering.
• Manage travel and accommodation arrangements.
• Perform reception duties when required.
• Create correspondence for internal and external clients.
• Ensure accurate and timely customer service interactions.

• Provide administrative support and clerical tasks to the relevant team.
• Prepare and manage incoming and outgoing correspondence.
• Organize documentation and maintain filing systems.
• Monitor and procure office supplies as needed.
• Assist with administrative activities such as preparing expense reports and processing purchase orders.
• Coordinate meetings, including technical setups and catering.
• Manage travel and accommodation arrangements.
• Perform reception duties when required.
• Create correspondence for internal and external clients.
• Ensure accurate and timely customer service interactions.

• Translation of Written Documents: Accurately translate audit reports, technical documents, and correspondence from English to Nepali and vice versa.
• Interpretation in Audits: Provide real-time interpretation during factory visits, meetings, and discussions.
• Language Support: Assist auditors in understanding Nepali documents and regulations relevant to the audit process.
• Communication Liaison: Ensure smooth communication between English-speaking auditors and Nepali-speaking factory staff.
• Documentation: Maintain accurate records of translated documents and interpretation sessions.
• Cultural Sensitivity: Respect cultural differences while interacting with diverse individuals.

• Proficiency in English and Nepali, with strong communication skills in both.
• Experience in translation and interpretation, preferably in a corporate setting.
• Interpersonal skills and the ability to build rapport across cultures.
• Attention to detail and confidentiality when handling sensitive information.
• A Bachelor’s degree in Translation, Linguistics, or a related field is preferred.
• Certification in translation and interpretation is a plus.

• Reviewing and auditing data forms to ensure their completeness.
• Accurately entering data and information into the computer based on statistical programs and systems.
• Reviewing and correcting the classification codes for data.
• Storing entered information and making necessary backups.
• Adhering to instructions regarding the confidentiality of data and information.

• High school diploma.
• Practical experience of no less than 5 years.
• Obtaining the following certifications:
  • Certified Information Systems Auditor (CISA)
  • Microsoft Office Specialist (MOS)
  • ITIL v3 Foundation (ITIL)
  • Certified Professional Manager (CAME - CPM)
  • Cloud Computing Applications (CAME - ECA)

• Archiving
• Customer Service
• Document Management Software
• Interpreting handwritten documents
• Inspection
• Recording numerical data
• Taking responsibility
• Communication channels
• Data validation
• Data collection

• Implementing administrative instructions and following up on decisions.
• Opening and sorting paper and electronic mail and responding according to instructions.
• Completing typing tasks, responding to inquiries, and organizing files.
• Maintaining transactions and managing files.
• Coordinating and organizing meetings for the direct manager and documenting their minutes.

• Bachelor's degree in Business Administration, Management Information Systems, Marketing, or Executive Secretarial.

• Customer service
• Email management
• Office machinery
• Typing and writing
• Accountability
• Responding to customer inquiries
• Fluency in both Arabic and English

Administrative Affairs Responsibilities

·        Tracking in government and private sector departments for all matters related to the company and its employees

·        Coordinating with other departments of the company in all its affairs before government agencies and the private sector

·        Authenticating all letters and decisions through the Chamber of Commerce

·        Following up invoices and issuing and deleting services with service companies (electricity - internet - telephones - mobile phones - water - Tam - insurance - gasoline cards - Saudi postal services, etc.)

·        Implementing all government platform services (Commerce - Baladi - Fasah - Environment - Industry - Transport - Water - Zakat - Sabr - Ijar - Najiz - Traffic, etc.)

·        Obtaining offers from private sector companies (real estate - supplies - cars, etc.)

·        Providing the company's internal supply needs

·        Following up on maintenance in the company's facilities and properties (work premises - vehicles - company housing, etc.)

·        Issuing commercial visit visas with the Ministry of Foreign Affairs

·        Creating administrative letters for government or private sectors or internal departments and archiving them

·        Following up on the company contracts, organizing them, reviewing, and archiving them (leases - agreements, etc.)

·        Requirements for Human Resources Management and Administrative Affairs (supporting the team when needed)

Requirements for the Administrative Affairs Officer

·        University degree

·        12 years of experience

·        English language

·        Familiarity with Office programs (Word and Excel)

Incentives and Benefits

·        Attractive salaries

·        Annual leave

·        Medical insurance

Administrative Assistant salary from 4500 to 5000

Only attendance and departure auditor, and the report related to HR, and the tasks are simple, God willing.

• Taking notes, organizing correspondences, reports, and meeting minutes.
• Receiving phone calls from employees and external clients and arranging them.
• Managing incoming and outgoing mail and distributing correspondences.
• Coordinating the schedules of meeting participants and organizing meeting rooms.
• Creating systems for filing documents and records.

• Proficiency in Arabic, English, and French.
• Proficient in document management software and email management.
• Able to schedule visits and prepare reports.

• Implementing administrative instructions issued by the direct supervisor and following up on the implementation of decisions.
• Opening and sorting physical mail and distributing it, and responding to emails according to the supervisor's instructions.
• Completing typing tasks and responding to inquiries and phone calls.
• Organizing files and archiving transactions.
• Coordinating and organizing the supervisor's meetings and documenting meeting minutes.

• Bachelor's degree in Business Administration, Management Information Systems, or Executive Secretarial Studies.

• Customer Service – Advanced
• Email Management Software – Advanced
• Office Machines – Advanced

• Human Resources
• Business Administration
• Management Information Systems
• Executive Secretarial

• Follow up on the implementation of administrative decisions made by the direct supervisor.
• Organize mail and daily appointments.
• Complete administrative tasks related to workflow.
• Coordinate and organize meetings for the direct supervisor.
• Open and sort mail and support it with appropriate responses.
• Organize files and archive transactions in a way that facilitates access to them.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, or Executive Secretarial.

• Customer Service: Advanced level.
• Email Management Software: Advanced level.
• Office Machines: Advanced level.
• Scheduling Visits: Advanced level.
• Work Management: Advanced level.
• Ability to communicate in Arabic and English: Advanced level.